Chief of Staff
- Employer
- Oglethorpe University
- Location
- Oglethorpe University - Atlanta, GA, 30319
View more
- Executive Administration Jobs
- C-Level & Executive Directors
- Administrative Jobs
- Institutional & Business Affairs, Institutional Research & Planning
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
- Serves as a member of the Presidents senior leadership team and actively participates with the President and other senior vice presidents in strategic institutional planning, policy development, and problem resolution.
- Assist the President with organizing and prioritizing initiatives to achieve strategic goals, monitor and track metrics, and drive the design and/or execution of deliverables.
- Provides counsel to the President and serves as a sounding board and advises on sensitive matters. Synthesizes information from a variety of internal and external sources and ensures the President has all the information necessary to make informed decisions. Provides excellent judgment, diplomacy, and understanding of University issues to support the President.
- Assists in coordinating University-wide projects that cross various University divisions.
- Handle various special projects and advise the President on a wide variety of executive and administrative matters, helps set the tone for communications emanating from the Presidents Office, and represent the President, as needed, with internal and external constituents.
- Oversee operations and staff of the Presidents Office, including management of staff, budgets, and policies and procedures to maximize the effectiveness of the Office of the President with respect to workflow, scheduling, communications, events, and interactions with key internal and external constituencies. Ensures the Presidents priorities and initiatives are effectively implemented.
- Establish, maintain, and oversee an organizational structure within the Presidents Office to accomplish effectively the Universitys goals and objectives. Provide clear direction and oversight of all office activities.
- Ensures all organizational units of the President are in line with overall University policies, goals, and mission. Helps lead in change management efforts, partnering with appropriate leaders and staff to achieve goals.
- Create materials for external stakeholders such as the Board, faculty, staff, and students, including written communications, reports, PowerPoint presentations, and talking points.
- Collaborate with the associated departments on campus to develop content and structure for internal meetings, town halls and events and ensure follow up on action items
- Serve as liaison or represent the Presidents Office on University committees or provide leadership to key administrative groups, task forces, and committees as assigned by the President.
- Work with the President to drive and coordinate various cross-departmental projects, maintaining and communicating timelines and documenting progress.
- Facilitate information flow and sharing among staff in support of effective and timely decision making
- Aid in the planning, execution and communication of Senior Administration Leadership Team and Cabinet meetings and follow up on action items.
- Attend meetings and conferences with the President as requested. Prepare notes and action items from each meeting. Participate in debriefings. Relay follow-up information to departments and other stakeholders as appropriate.
- Improve operational efficiency of the organization by establishing internal protocols and maximizing current resources.
- Manage annual goal setting and tracking progress for the Senior Administrative Leadership Team.
- Coordinate high-level administrative support and assist other members of the Senior Administrative Leadership Team as necessary. This may include drafting letters and memos, creating reports, and processing communications.
- Undertake and oversee special projects, and perform other duties as assigned.
- Serves as the Universitys chief liaison with the Board of Trustees, working on behalf of the University President. Handles program support activities and matters of institutional significance for the Board on behalf of, and in collaboration with the President.
- Serves as the primary conduit for communication between the Board and senior leadership through timely distribution of materials such as agendas, meeting minutes, and other Board materials.
- Provides advice and resources to the Board on relevant topics including governance matters, fiduciary duties, and adherence to bylaws and compliance.
- Working closely with the President, Board chair, and senior leadership, builds and coordinates agendas for all Board of Trustees meetings. Serves as the internal administrator for the Governance Committee. Helps establish meeting cadences and follows up on necessary matters to accelerate completion.
- Ensures meeting minutes and board actions are recorded accurately and in a timely way. Responsible for ensuring the proper management of Board records.
- Bachelors degree required; advanced degree in higher education preferred. Advanced degree in communications, or public policy also acceptable.
- Strong organizational skills; ability to prioritize.
- 3-5 years prior experience in higher education/non-profit with a proven track record of successfully managing multiple priorities.
- Appreciation for academia, comfortable working on cross-functional priorities at a strategic and operational level.
- Demonstrated strong commitment to diversity, equity, and inclusion.
- Outstanding oral and written communication skills and demonstrated ability to work effectively with a wide variety of constituencies, including members of the Presidents leadership team and Board of Trustees, faculty, administrators, students, parents, alumni, donors, legislators, community leaders, business officials, and community members.
- Exceptional interpersonal skills for navigating and influencing within a complex environment with diverse and varied stakeholders.
- High attention to detail and analytical orientation.
- Independent and proactive.
- Quick learner.
- Works accurately and calmly under pressure.
- Ability to define clear objectives and enforce accountability for meeting deadlines.
- Collaborative work style; ability to maintain relationships with executives, colleagues, external stakeholders, partners and community leaders.
- Proven ability to handle confidential information with discretion and deliver the highest level of service and response.
- Proficiency in Microsoft Office (Excel, PowerPoint, Word) and basic internet searches.
Organization
Founded in 1835, Oglethorpe University is Atlanta’s only co-educational small private college, home to more than 1350 eclectic and engaged students from 33 states and 31 countries.
Renowned for the groundbreaking Oglethorpe Core, Oglethorpe's academically rigorous programs emphasize intellectual curiosity, individual attention, close collaboration among faculty and students, and active learning in relevant field experiences. Students connect theory and practice with the help of Oglethorpe’s A_LAB (Atlanta Laboratory for Learning), an incubator for experiential learning through internships, study abroad, civic engagement, and undergraduate research.
Oglethorpe is in an unprecedented era of growth and innovation, evidenced by increased enrollment and philanthropic giving, and new strategic entrepreneurial partnerships and programs. In 2018, Oglethorpe launched Flagship 50, a groundbreaking merit tuition scholarship program that matches all 50 states’ flagship tuition for qualified students. The 2020 Fiske Guide to Colleges named Oglethorpe one of only 20 “Best Buy Schools” in the nation and the only one in Georgia for the third year in a row.
This year marks the opening of the I.W. “Ike” Cousins Center for Science and Innovation and the Q. William Hammack, Jr. School of Business. Oglethorpe received a $50 million gift commitment, the largest in its history, from alumnus Bill Hammack ’73 to establish the new school of business.
In the past five years, Oglethorpe has seen the addition of an award-winning campus center; a residential complex with six state-of-the-art classrooms; and the expansion of arts and athletics facilities. Oglethorpe’s study abroad venture with LeadAbroad has expanded its global footprint, with the development of five global campuses in Barcelona, Cape Town, Greece, Paris, and Rome.
Oglethorpe is home to the Conant Performing Arts Center, Oglethorpe University Museum of Art, and the Piedmont School of Atlanta. The Oglethorpe Stormy Petrels compete in the NCAA Division III Southern Athletic Association.
Location
Oglethorpe is ideally located in the newly-formed city of Brookhaven, an inner suburb of Atlanta recently cited as the safest city in the metro area and one of the most popular destinations for singles and families alike. The campus is situated on Atlanta’s famous Peachtree Road, less than a mile from the Brookhaven-Oglethorpe University MARTA station and easily accessed from all major interstates. The university is just minutes from Atlanta’s best shopping and dining.
Brookhaven boasts a variety of living options from large historic homes, mid-century bungalows, and newly-constructed homes, townhomes and apartments, including a new luxury rental apartment complex on Oglethorpe’s campus. Residents enjoy an extensive and growing system of parks and walking trails, nature preserves, annual festivals, and top-notch public and private schools.
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