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Accounting Specialist II - Theory & Practice in Teacher Education

Employer
The University of Tennessee, Knoxville
Location
Knoxville, TN

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Job Details

DescriptionRegular Full-time, Pay Grade 36
Accounting Specialist II 
This position will provide financial, research, and administrative support for the Center for the Enhancement of Education in Math and Science (CEEMS), the department of Theory & Practice in Teacher Education, and Principal Investigators (PIs) of STEM (Science, Technology, Engineering, Math) focused external grants.

FINANCIAL:
Reconcile grant/center ledgers in accordance with UT policies and procedures.
-Evaluate grant/project related requests for purchases of goods or services to ensure that it is allowable, allocable, and within agency guidelines before purchasing or submitting requests for purchases to appropriate department personnel.
-Process invoices: verify goods or services were received, charges are accurate, and appropriate account/G/L codes are assigned prior to submitting to other department staff for IRIS entry and payment.
-Provide oversight of grant/project related travel requests, travel expense reports, guest travelers, and vendor requests to ensure it is allowable and within agency guidelines. Ensure entry and processing is completed by appropriate department personnel.
-Process/complete the Schedule of Final Charges (SFC) and close accounts in close coordination with the Office of Sponsored Project Accounting.
Assist PIs with budget planning, budget revisions, project extensions and other needs.
-Assist the Principal Investigator (PI) with compiling and entering data for quarterly, semester, and yearly reporting on projects , grants, etc., as well as responses/reports to campus and outside agencies/offices.
-Act as liaison with Sponsored Projects Accounting (SPA) and the Office of Sponsored Projects (OSP) to resolve issues as well as close funds in a timely manner.

ADMINISTRATIVE:
Provide clerical/administrative support to include, but not limited to: creating, editing documents, compiling data for reports and planning purposes or other needs.
Provide guidance and direction to faculty and center staff related to policies and procedures to ensure compliance.
Assist with the coordination, planning, scheduling, and arranging for events such as workshops, ceremonies, meetings, etc. for the center, VolsTeach, and the department.
Responsible for maintaining, safeguarding, and storing documents, information, and files in accordance with policy.
Responsible for managing resources such as department copiers, printers, other equipment and supplies in accordance with department and campus policy. Manage utilization of meeting spaces housed in the center and assist with room scheduling requests.
Provide academic support for the VolsTeach program/faculty, graduate assistants, and students. Coordinate timetable changes for assigned program area/faculty - compile, prepare, and submit the changes in proper format to the department office each semester. Coordinate/process orders for textbooks, desk copies, books/research materials, classroom supplies for the program/center. Refer faculty/students with issues related to class schedules, course drops/adds etc., to appropriate department personnel.


QualificationsREQUIRED QUALIFICATIONS:
Knowledge of generally accepted accounting principles. Strong computer skills in MS Word, EXCEL, PowerPoint, Publisher, Outlook, Adobe Acrobat. Ability to multi task, work independently, prioritize, problem solve, and understand relationships in financial matters. Strong communication skills, interpersonal skills, and customer service skills. Three to four years accounting experience and one to two years in an academic setting working with budgets, ledgers, or grants.
QUALIFICATIONS PREFERRED:
Knowledge of and the skills to utilize university systems such as Banner, ARGOS, SAP/IRIS, ASTRA, Cayuse. Knowledge of UT policies and procedures. Knowledge of Uniform Guidance. Preferred experience of 2-3 years in a University of Tennessee system. Preferred experience of 2-3 years working with externally funded grants including monitoring accounts for compliance, assisting with budget preparation and reconciliation.


Job: Administrative Support
Primary Location: US-Tennessee-Knoxville
Organization: Theory & Practice In Teacher Education
Schedule: Full-time
Job Posting: Nov 2, 2020, 7:42:13 PM

Organization

Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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