Program Coordinator, Rheumatology and Palliative Medicine

Job description

Program Coordinator, Rheumatology and Palliative Medicine

Date Posted: 10/29/2020
Req ID: 1265
Faculty/Division: Temerty Faculty of Medicine
Department: Department of Medicine
Campus: St. George (Downtown Toronto)


About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in groundbreaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Department of Medicine (DOM) is one of the largest in North America, with 830 full-time faculty members, 1,000 postgraduate trainees, and 20 specialty and sub-specialty divisions located across six fully-affiliated hospitals, four community-affiliated hospitals and more than a dozen additional clinical practice sites. We are a powerhouse of medical research, with more than $162-million in annual research funding. This research generates new knowledge with the goal of meaningfully impacting internal medicine training and the care and health outcomes of patients and their families.

As Program Coordinator, you will collaborate with faculty, residents and a high-performing team of administrative coordinators to support the Division of Rheumatology, including the residency and fellowship programs, as well as the Palliative Medicine training program. Your outstanding organizational skills and attention to detail will enable you to successfully navigate a fast-paced work environment with multiple time-sensitive deadlines. Your clear and effective communications skills are critical to both individual and program success.

Your responsibilities will include:

  • Providing detailed information to residents on program and/or training requirements
  • Coordinating the CaRMS application process and interview schedules
  • Verifying and reviewing Royal College training requirements
  • Troubleshooting timetabling and room booking conflicts
  • Coordinating meetings schedules and taking minutes
  • Coordinating logistics for events and/or programming and arranging catering
  • Updating and maintaining records and web content
  • Drafting and circulating correspondence to trainees and faculty

Essential Qualifications:

  • Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
  • Minimum two years of related experience in a University or equivalent environment such as a teaching hospital
  • Proven experience coordinating postgraduate residency training programs
  • Experience working effectively in fast pace team environments and providing front-line support to academic leaders and committees
  • Experience supporting events and committees, including taking minutes
  • Advanced skills in Microsoft Office Suite, including MS Access
  • Proficiency in survey tools, content management systems and POWER evaluation and registration system
  • Excellent communications and interpersonal skills, and professional manner demonstrated at all times
  • Ability to effectively communicate complicated regulatory requirements
  • Strong organizational and planning skills with proven ability to multi-task, set priorities, meet deadlines and facilitate others to do so
  • Flexibility in adjusting to changing circumstances and in managing concurrent projects and tasks
  • Proven ability to problem-solve and take action
  • Ability to exercise judgement based on sound principles

Assets (Nonessential):

  • Knowledge of LaserFiche document management system or similar program

To be successful in this role you will be:

  • Communicator
  • Multi-tasker
  • Organized
  • Problem solver
  • Team player

Closing Date: 11/12/2020, 11:59PM EDT
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 08 -- $54,851 with an annual step progression to a maximum of $70,146. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Dinuka Perera

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement
The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Job Segment: Rehabilitation, Medical, Program Manager, Palliative, Hospice, Healthcare, Management




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 10/30/2020
Application Due: 11/13/2020
Work Type: Full Time