Outreach Administrator

Job description

Outreach Administrator

Date Posted: 10/15/2020
Req ID: 1515
Faculty/Division: Faculty of Arts & Science
Department: Dept of Mathematics
Campus: St. George (Downtown Toronto)


About us:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The Department of Mathematics is consistently ranked as one of the best in Canada. As a part of the University of Toronto, our faculty comprise a unique blend of established intellectuals and early-career researchers. Our department members include numerous award-winning faculty with outstanding accomplishments and leading research within a field that requires critical thinkers who analyze, assess and problem solve.

Your opportunity:
Reporting to the Chair and Graduate Chair of Mathematics, the Outreach Administrator is responsible for implementing a full range of outreach programs to serve the department’s outreach goals and designed to inform, educate, and excite about Mathematics as a field of study and a profession. The major outreach programs and special projects are aimed towards students from grade 1 to grade 12, students from underrepresented schoolsor groups, teachers, guidance counsellors, parents and the general public across the GTA; and will include day to day operations for the Canadian Open Mathematics competitions, Math Kangaroo, Tournament of Towns, the American Mathematics competitions and other outreach activities and events, as well as a number of outreach initiatives targeted to teachers, and students (e.g. school visits).

Your responsibilities will include:

  • Advising students on academicand/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
  • Analyzing statistical information to inform enrollment projections and planning
  • Leading seminars and/or workshops
  • Reviewing and assessing admissions applications
  • Coordinating the preparation and distribution of program and/or course material
  • Analyzing service delivery and/or internal processes and recommending improvements
  • Preparing draft employment letters using templates
  • Conceptualizing, organizing and executing event activities.

Essential Qualifications:

  • Bachelor's Degree in Education, Mathematics or acceptable combination of equivalent experience.
  • Minimum four years recent and related experience, including supervisory experience in a large event setting and developing mathematical and/or other related field activities for children and other participants.
  • Experience in developing and executing outreach and communications initiatives.
  • Experience with organizing events and workshops.
  • Experience with maintaining and developing online resources and working with social media tools.
  • Experience in preparing and working with program budgets.
  • Experience writing proposals.
  • Experience working with Ontario curriculum and curriculum development in Mathematics.
  • Experienceleading seminars and/or workshops.
  • Excellent interpersonal skills, initiative, tact, accuracy, and organizational ability.
  • Excellent written and verbal communication skills, good judgment and sense of responsibility.
  • Proven collaborative and teamwork skills.
  • Advanced skills in Microsoft Office (e.g. Word, MS Access, Excel, and PowerPoint).
  • Excellent public relation and networking skills.
  • Excellent time management skills including the ability to deliver projects on time and on budget.
  • Vulnerable Sector Screening clearance is required and must be confirmed.
  • First aid certification required.
  • Must be available to work on Saturdays.

Assets (Nonessential):

  • Working knowledge of developing and maintaining databases is an asset.
  • Must exhibit enthusiasm and commitment for the education of Canadian youth about mathematics.
  • Must be comfortable with working in a cost-recoverable educational program.
  • Knowledge of University of Toronto and the Department of Mathematics policies, procedures and structures preferred.

To be successful in this role you will be:

  • Goal oriented
  • Organized
  • Possess a positive attitude
  • Resourceful
  • Self-directed
  • Team player

This is a term position to April 30, 2021 with a possibility for renewal.

Closing Date: 11/05/2020, 11:59PM EDT
Employee Group: USW
Appointment Type: Grant - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $69,730 with an annual step progression to a maximum of $89,172. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Carol Kayitaba

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement
The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

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Job No:
Posted: 10/30/2020
Application Due: 11/6/2020
Work Type: