Division Manager

Job description

Division Manager

Stanford University

Job Number:

You can help define the strategic direction of one of the top General Surgery programs in the country. Bring your talents for planning, program development, and management to the Stanford Division of General Surgery as our new Division Manager (DM).

The Department of Surgery is a high-performing team of exceptional faculty and staff, committed to setting and achieving high goals. Critical to this pursuit, the DM should possess advanced skills and relevant experience in strategic long-range planning, program development and administration; policy formulation; financial management; staff supervision; and facilities management.

The DM reports to and assists the Division Chief, with a dual reporting relationship to the Director of Finance & Administration.

The DM oversees the financial and administrative affairs of the Division of General Surgery, and ensures all functional areas are compliant with applicable standards, policies, and laws. Functional areas include Finance, Human Resources, Research Administration, Clinical Administration, Facilities, Health & Safety, Education & Student Affairs, and Faculty Affairs.

To learn more about the impact you can have within Stanford's Division of General Surgery, please visit http://med.stanford.edu/gensurg.html

Duties include:

  • Direct staff, including managerial staff, and provide leadership to achieve goals and vision of the organization. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.
  • Establish and manage clinical programs including outreach agreements and recruiting for new faculty, clinical educators, and instructors. Provide financial leadership to clinical programs to maximize clinical profitability. Establish measuring systems and tools to determine productivity of outreach agreements
  • Partner with Chief and DFA in working with Hospital(s) and Clinics to develop business plans and programs; negotiate and monitor funds flow and productivity targets. Recommend and develop strategies for clinical cost accounting, revenue management and productivity reporting.
  • Represent the unit's needs in regard to research, clinical and service facilities, negotiate on behalf of the unit's current and future needs with the school and hospital(s)/clinic administration. Partner with Hospital(s) leadership on planning, satisfaction and goals.
  • May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
  • Independently initiate and create strategic plans for division(s) managed. Make recommendations that may impact the unit's academic, clinical and research capabilities. Identify and resolve strategic issues of substantial significance that affect the overall functioning beyond the immediate unit, consult and advise Chief and DFA.
  • Interpret, implement and ensure compliance with academic and administrative policies and procedures within the unit. Recommend new internal policies, guidelines and procedures.
  • Ensure the financial success of the division. Oversee and/or manage the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing forecasting and reporting. Recommend and develop strategies for general cost containment, strategic investments, and growth management. Coordinate with the hospital(s) budgeting process, negotiate funds flow agreements. Negotiate funding with the hospital(s) for programmatic needs with the DFA.
  • Manage and coordinate grants and contracts for the division. Ensure compliance with institutional and external requirements.
  • Oversee staff in the management of all student, fellow, residency related activities and graduate program administration.
  • Establish business and administrative processes. Partner with faculty leadership on divisional and/or departmental affairs and advocate the unit's needs and goals to internal and external parties. Evaluate business processes and operational and/or financial effectiveness. Develop long-range business plans.
  • Make recommendations for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions. Work with the DFA, Chief, Chair and /or Dean's Office regarding resources to support faculty activities and interests.
* - Other duties may also be assigned.


Bachelor's degree and seven years of experience in administrative and financial management, or a combination of education and relevant experience.

  • Demonstrated leadership and supervisory, planning and change management skills.
  • Excellent strategic planning skills.
  • Exceptional negotiation and effective interpersonal skills negotiation and political acumen skills.
  • Excellent planning and organizational skills.
  • Excellent communication skills. Able to influence people, solve problems, troubleshoot, think creatively and resolve conflicts.
  • Advanced financial expertise in accounting budget planning, and financial forecasting.
  • Advanced expertise in grants and contract administration.
  • Advanced analytical and problem solving skills
  • Strong knowledge of industry standards and/or regulatory requirements.
  • Strong negotiation and effective interpersonal skills.
  • Advanced expertise in business and management computer applications and databases.
  • Demonstrated skills as a receptive listener, influential and persuasive and seeks to understand the differing sides of each situation. Makes decisions effectively and decisively.

  • Masters level degree.
  • Ability to manage administrative aspects of graduate student, residency, post-doctoral, and/or Ph.D. programs.
  • Experience with clinical/healthcare management.

  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
  • Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


Occasional evening and weekend hours.

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Additional Information
  • Schedule: Full-time
  • Job Code: 4109
  • Employee Status: Regular
  • Grade: M
  • Requisition ID: 87634


Location: School of Medicine, Stanford, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Job No:
Posted: 10/29/2020
Application Due: 11/21/2020
Work Type: