Assistant Director, Office of Institutional Philanthropy and Strategic Initiatives

Job description

Job location: Claremont

Employment Type: Full-time
Posted data: 2020-10-28
Req: REQ-2707
Equal Opportunity and Nondiscrimination Statement                                    

In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.


Claremont, CA

Job Posting Title:

Assistant Director, Office of Institutional Philanthropy and Strategic Initiatives

Job Details and Requirement:


This position is responsible for managing and executing CMC’s robust schedule of grant and gift reports, ensuring quality control and proper stewardship for a suite of roughly 80 funders, as well as assisting with proposal writing. This position reports to the Director of Institutional Philanthropy and Strategic Initiatives. The position also strategizes with the Associate Director of Institutional Philanthropy and Associate Director of Strategic Initiatives on proposal development as required. The position will conduct research for institutional and individual prospects, prepare donor profiles and demonstrate discretion and independent judgment with regard to managing a portfolio of prospects with giving capacities ranging from $5,000 to more than $1 million. The position will also work in conjunction with the Associate Director of Institutional Philanthropy in assisting with research for programmatic federal funding.



1) Collaborate with Director in planning, managing, and implementing institutional stewardship program. (70%)

  • Manage office reporting calendar, organize, and execute reports ahead of schedule.
  • Responsible for analyzing donor activity and submitting stewardship reports for foundation, corporate and government donors, as well as reports on CMC’s endowed scholarship, fellowship, and professorship funds.
  • Ensure submission of reports to institutional funders in a timely manner to meet grant reporting content and deadline requirements.
  • Execute and manage quality control for stewarding of large, complex foundation grants and projects.
  • Work with other departments on campus to ensure donor funds are distributed and utilized in accordance with donor intent.
  • Continuously analyze progress towards stated goals and expenditures of existing grant awards to ensure grant compliance and completion within grant time frame.
  • Review conditions and terms of grant awards and communicate grant fulfillment requirements to relevant faculty and staff.

2) Exercise judgment to evaluate and assign students to CMC’s corporate and foundation-endowed scholarships, in conjunction with the Stewardship department and Office of Financial Aid. (5%)

3) Write institutional grant proposals for scholarship, fellowship/internships, professorships, and for research centers and institutes, as needed, under the direction of the Director. (10%)

  • Research foundation and corporate prospects and prepare donor profiles using appropriate and relevant information for the cultivation and solicitation of donor support.
  • Collaborate with faculty, administrators, and other Development office staff in activities relating to the cultivation and solicitation of support for CMC from individual donors as needed.

5) Compose correspondence for signature by the President and other senior CMC administrators. (5%)

6) Work in conjunction with the Associate Director of Institutional Philanthropy to research federal programmatic funding. Assist faculty with federal applications when needed. (5%)

7) Handle special projects to assist in the fundraising and stewardship efforts of the Office of Institutional Philanthropy (5%)

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

The successful candidate will also be able to perform the following essential functions:

  • Take and follow directions.
  • Work cooperatively with others.
  • Receive and respond appropriately to constructive criticism.
  • Display a positive attitude.
  • Balance multiple tasks and priorities.
  • Performs other essential duties and tasks specific to the position.



Bachelor’s Degree in a field such as English, communications, journalism, business, politics, the humanities. or a related field or equivalent combination of education and experience is required.


The successful candidate will have 1-3 years related experience in fundraising, grant administration, or a related field, with at least 1-year experience in a previous position that involved extensive writing and editing. Demonstrated successful grants management experience preferred. Experience with fundraising software (Raiser’s Edge), federal grant submissions, corporate fundraising, and institutional research desirable.


A valid driver’s license is required to drive College-owned vehicles and the ability to be insured under the College’s authorized driver’s policy.


Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge skills and abilities.

Deploy professional skills in writing, editing, research, and communication, in collaboration with colleagues, to best promote the College’s strategic interests.

  • Exceptional professional writing, editing, analytical, and research skills.
  • Excellent communication skills and ability to gather and synthesize information from various College departments.
  • Strong commitment to meeting deadlines and submitting reports and proposals on schedule.
  • Ability to interface professionally with administrators, faculty, students, and donors. Must be able to interact with donors in a way that reflects positively upon the College. Must be sensitive to donors’ interests and possess a thorough understanding of the development process.
  • Internally, must be able to communicate with the academic community and with colleagues in a cooperative environment.
  • Excellent organizational skills, an ability to work independently with minimal direction, and an ability to work well with others.
  • Proficiency in use of database and word processing systems. Knowledge of Raiser’s Edge desirable.
  • Results-oriented project management skills in combination with rigorous planning skills.

Must understand and communicate the mission and history of the College’s liberal arts environment.

Demonstrate effective, accurate and clear communication with excellent/strong verbal, written, interpersonal, reading, phone, and customer service skills. Follow all written and verbal instructions, asking questions as needed for clarification of projects/tasks/duties/assignments.

Operate computers proficiently with basic Microsoft Office software (such as Word, Excel, Outlook) and associated professional software. Use assigned technology/devices/equipment to achieve annual goals and maintain confidentiality.

Handle all activities and highly confidential information with patience, discretion, good judgment, courtesy, and tact while working with people from a wide variety of backgrounds.

Prioritize and perform multiple projects/tasks, meet deadlines/timelines, respond to others in a timely manner, and work both independently and as a collaborative member of the College with a high standard of integrity and ethics, in support of the College’s strategic vision and the division’s/department’s annual goals.

Use exceptional organizational and time management skills to complete work with accuracy and a keen attention to detail.



The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday – Friday. Holiday, weekend, and evening work hours may be required. Travel may be required. Regular hours may vary due to needs of the College. This is a 12 month position.


This is an exempt position.

This is a full-time position.

This is a benefits-eligible position.


Light (up to 20 lbs.)




The Claremont Colleges seek to maintain a neat and professional image at all times.

BACKGROUND CHECK: The successful candidate will be required to undergo a full consumer background check. Certain positions will require the successful completion of a post-offer physical agility test. Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.

ADA/OSHA: This job description defines the essential or fundamental job duties of this position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA). Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. Duties and responsibilities can change and develop over time, accordingly the College reviews job description on a periodic basis and may make changes of business necessity.

AT-WILL EMPLOYMENT: Employment with the College is “at-will” meaning that the terms of employment may be changed with or without notice, with or without cause, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties, and location of work. There is no agreement express or implied between the College and you for continuing or long-term employment. While the College has every hope that employment relationships will be mutually beneficial and rewarding, employees and the College retain the right to terminate the employment relationship at will, at any time, with or without cause. The President is the only person who can modify or alter the at-will employment relationship.

Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law.  Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490.  All applicants must complete and submit an online application to be considered for an open position.

Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.

Disability Accommodations                                                                                    

In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual’s disability.               

An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC’s discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or [email protected] for assistance.




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Job No:
Posted: 10/29/2020
Application Due: 11/7/2020
Work Type: