Program Coordinator (IHP)

DescriptionMGH IHP operates within Mass General Brigham (MGB), the largest private employer in the Commonwealth of Massachusetts. The Institute has been recognized multiple times by The Chronicle of Higher Education as a “Great College to Work For.” A leading health sciences educational institution, the MGH Institute provides students with outstanding academic programs, many of which are ranked among the best in the nation.  In addition, for the past two years the Institute has been awarded a Health Professions Higher Education Excellence in Diversity (HEED) award from INSIGHT into Diversity magazine.

     

SUMMARY OF RESPONSIBILITIES:


The Justice, Equity, Diversity, and Inclusion (JEDI) Office guides the MGH IHP in realizing its mission of advancing care in a diverse society. Recently, our office was given approval to launch the IHP Anti-Oppression Collaborative in Education which serves as an incubator for innovative projects focused on JEDI teaching and learning as well as research on excellence in pedagogy. The IHP-ACE will focus on curricular activities and offerings that impact the development of our students as just, equitable, and anti-oppressive (e.g., antiracist) healthcare providers.

 

 

IHP-ACE provides two tiers of service: 1. General consultative support to academic programs on developing anti-oppressive curricula; and 2. Targeted support and resources for collaborative cross-departmental and cross-function projects that have potential to transform anti-oppressive education.

 

  

The Program Coordinator position encompasses 40% of administrative duties and 60% of program management duties. 

 

 

The Program Coordinator will provide administrative support to the JEDI Office, including taking notes, timekeeping, expense reporting, ordering supplies, managing calendars, processing payments and reimbursements, journaling funds, hiring and onboarding of JEDI Fellows, and setting up meetings. They will develop and streamline structures and processes within the JEDI Office to strengthen internal communications and collaboration. They will play an integral role in the Power, Privilege, and Positionality program, managing logistical issues during the planning and implementation process. The Program Coordinator will enroll participants, communicate with stakeholders, and pay vendors and facilitators. The Program Coordinator will gather content and manage pieces of the JEDI Newsletter. The Program Coordinator will be responsible for collecting data, analyzing, and visualization/developing data dashboards. They will collaborate with other members of the office to draft and submit reports and communications to internal and external stakeholders. The Program Coordinator will be responsible for the day-to-day operation of the JEDI Fellowship Program by coordinating meetings, taking notes, troubleshooting and triaging issues related to the program, mentoring JEDI Fellows, keeping track of projects, and engaging in program assessment. The Program Coordinator will support the development of the bias-related reporting mechanism. The Program Coordinator  will coordinate and facilitate affinity group and caucus meetings for student organizations and students, respectively. They will be the point person for the affinity and caucus groups, coordinating and facilitating these meetings. They act as a representative of JEDI, provide updates, and take notes of any issues that arise to work to resolve them. The Program Coordinator will serve on committees. They will participate in workshop development and implementation as well as program/event planning and implementation. At times, the Program Coordinator may deliver presentations and facilitate professional development opportunities.

 

DUTIES AND REPONSIBILITIES:

40%

 

  1. Provide administrative support to the JEDI Office, including taking notes, timekeeping, expense reporting, ordering supplies, managing calendars, processing payments and reimbursements, journaling funds, hiring and onboarding of JEDI Fellows, and setting up meetings.

  2. Develop and streamline structures and processes within the JEDI Office to strengthen internal communications and collaboration.

  3. Collaborate with other members of the office to draft and submit reports and communications to internal and external stakeholders.

  4. Responsible for the day-to-day operation of the JEDI Fellowship Program.

  5. Coordinate and facilitate meetings, mentor JEDI Fellows, keep track of projects, and engage in program assessment.

60%

  1. Responsible for collecting data, analyzing, and visualization/developing data dashboards. (20%)

  2. Support the development of the bias-related reporting mechanism. (10%)

  3. Coordinate and facilitate affinity group and caucus meetings for student organizations and students, respectively. (10%)

  4. Serve on committees. (5%)

  5. Workshop development and implementation as well as program/event planning and implementation. (10%)

  6. Deliver presentations and facilitate professional development opportunities. (5%)

  7. Perform other related duties incidental to the work described herein.

 

MGH Institute of Health Professions has announced an organization-wide anti-racism initiative to think boldly about race and bring together all members of the IHP community to address systemic racial injustice as well as oppression more broadly. The plan seeks to create a supportive and inclusive campus environment and better support the diverse communities the school serves. We are excited about this new initiative and are hiring employees who are committed to justice, equity, diversity, and inclusion and will contribute to our anti-racism and anti-oppression approach. 

 

 

 


 

 

 

 

 


 



QualificationsEDUCATION AND EXPERIENCE: 


Minimum of 3 years of professional experience in administrative support, preferably in higher education.

 

SKILLS, ABILITIES, COMPETENCIES:


  • Understanding of systemic racism and oppression in various societal contexts as well as knowledge about resistance and addressing injustices.
  • Strong interpersonal skills, including the ability to actively listen and interact effectively with individuals and large groups.
  • Demonstrated knowledge working with and mentoring minoritized and marginalized student populations in higher education.
  • Demonstrated ability to organize and manage multiple projects and priorities.
  • Demonstrated administrative and management skills. Excellent organizational, time management, and writing skills.
  • Proficiency in Peoplesoft, Kronos, Microsoft Office (Excel, Outlook, PowerPoint, Word), Internet browsers, D2L or other learning management software, and other software to support administrative functions.
  • Experience in cultivating professional working relationships with students, faculty, and staff.
  • Preferred experience or openness to working with Tableau or other data visualization software.


Primary Location: MA-Boston
Other Locations: MA-Boston-MGH CNY114 Boston
Work Locations:
MGH CNY114 Boston (MGHCNY114Boston)
114 16th Street
Boston, 02129


Job: Admin/Clerical/Cust Service
Organization: Massachusetts General Hospital(MGH)
Schedule: Full-time
Shift: Day Job
Employee Status: Regular
Job Posting: Oct 27, 2020

Similar jobs

Similar jobs