Program Information Coordinator

Posting Code: 2895615
Work type: Classified
Location: Boise, ID
Categories: Administration and Business Operations

About Us:Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at https://www.boisestate.edu/about/boise-and-beyond/. Boise State University is committed to increasing the diversity of its faculty, staff, students, and academic program offerings and to strengthening sensitivity to diversity throughout the institution. Boise State University is an affirmative action/equal opportunity employer, and members of historically underrepresented groups are especially encouraged to apply. We are a welcoming campus that supports diversity and inclusion.Job Summary/Basic Function:

Responsible for the maintenance and development of the catalog in both PeopleSoft and as an online document. Additionally this position is responsible for continued development, enhancement, and maintenance of the academic advisement module (PeopleSoft). The position has the responsibility of maintaining the Registrar’s website and the university curriculum committee website. Updates a State Board of Education database with transfer course information for all Idaho schools. Creates and maintains office forms to ensure they are ADA compliant for students and staff to access online.

Level Scope:

Regularly works on tasks that are varied and complex. Applies full range and job knowledge; frequently adapts procedures, techniques, tools, materials, and/or equipment to meet specialized needs; may serve as lead; performs broad and/or focused assignments under general supervision; originality and ingenuity are often required to help establish procedures in functional area; relies on experience and judgment to plan and accomplish assigned tasks.

Essential Functions:

Maintains PeopleSoft Catalog – 50%

• Responsible for the integrity and accuracy of the university catalog of courses within PeopleSoft (the university’s integrated student information system).
• Updates, changes, and removes curricular information as approved through the channels concluding with the Provost’s Office.
• Maintains and builds course requisites based on approved curriculum.
• Coordinates with the Customer Service and Residency Senior Coordinator to troubleshoot and resolve any requisite issues.

Maintains the Academic Advisement module in the PeopleSoft system – 30%

• Performs setup and maintenance of the Academic Advisement module (AAR) system
• Ensures the integrity of the AAR.
• Works with staff to test the system to ensure accuracy of the setup.
• Assists with version upgrades of the HRLS system, including researching and evaluating delivered functionality, documenting functionality changes, and conducting extensive system testing.
• Resolves problems encountered by users. Provides support and assistance to staff and works with Registrar’s Office systems team to resolve the problems.

Maintains the Registrar’s Office website, forms, academic calendar – 20%

• Performs setup and maintenance of content on the Registrar’s Office website.
• Ensures the integrity of the website data.
• Creates and maintains university forms.
• Works to ensure the office forms are ADA compliant and available online.
• Recommends modifications and changes to meet department and curricular needs.
• Responsible for maintaining the university curriculum committee and graduate catalog websites.
• Coordinates with the Registrar and the systems team PIC to create and maintain the academic calendar.
• Updates a State Board of Education database with transfer course information for all Idaho schools.

Knowledge, Skills, Abilities:

• Some knowledge of computer hardware and software installation; supervisory practices; training methods.
• Experience managing document flow.

Minimum Qualifications:

Some knowledge of: personal computer trends, capabilities, and terminology

Experience that demonstrates good knowledge of: manual and automated record management systems.

Experience: using a personal computer for data management and statistical analyses; interpreting and applying laws, rules, and procedures; performing liaison activities to deal with individuals or resolve conflicts in a work setting.

Preferred Qualifications:

• Higher education work experience
• Solid computer/technical skills.
• Ability to analyze, troubleshoot and make decisions.
• Experience maintaining web content

Salary and Benefits:

Starting hourly rate of $18.58. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://hrs.boisestate.edu/benefits/.

Required Application Materials:

Please provide a resume with employment history, including dates, as well as a cover letter indicating your interest and qualifications.

Advertised: October 27, 2020
Applications close: November 07, 2020