SFL Administrative Officer

Date Posted: 10/16/2020
Req ID: 1522
Faculty/Division: Faculty of Applied Science & Engineering
Department: Institute for Aerospace Studies
Campus: University of Toronto Institute for Aerospace Studies

Description:

About us:

The Space Flight Laboratory (SFL) generates bigger returns from smaller, lower cost satellites. Small satellites built by SFL consistently push the performance envelope and disrupt the traditional cost paradigm. SFL is a world leader in small satellite development. Satellites are built for clients around the world with advanced power systems, stringent attitude control and high-volume data capacity that are striking relative to the budget. SFL arranges launches globally and maintains a mission control center accessing ground stations worldwide. The pioneering and barrier-breaking work of SFL is a key enabler to tomorrow’s cost aggressive satellite constellations. SFL is a world leader for hands-on spacecraft engineering education. With a staff of over 45 professionals, students join professional satellite development teams and receive unparalleled training and experience in real world space systems engineering.

Your opportunity:

Reporting to the Director, Space Flight Laboratory, the incumbent provides a full range of general administrative duties at the Microsatellite Science and Technology Centre (MSTC), supporting a world-class facility in the fast-paced field of small satellite development and technology research

If you’re a passionate and dedicated individual, SFL offers opportunities with potential for growth and development. The work environment at SFL is informal, yet professional.At SFL, when the team succeeds, the individual succeeds.


Your responsibilities will include:

• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Writing routine documents and correspondence
• Collating and organizing data for various reports
• Verifying the accuracy and completeness of documents
• Coordinating meeting schedules, agendas, materials, action and follow-up items
• Preparing expense reimbursements

+Essential Qualifications:

• College Diploma (2 years) or acceptable combination of equivalent experience.
• Minimum two (2) years of recent experience in providing related administrative support including supporting expense reimbursements
• Demonstrated recent and related administrative experience in a satellite and space technology manufacturing facility
• Demonstrated experience in a similar front line position
• Excellent communication skills (oral and written)
• Demonstrated strong organizational skills
• Excellent interpersonal skills
• Proven ability to handle competing priorities and deadlines effectively
• Intermediate skills with MS Office, including Word, Excel
• Ability to work both independently and collaboratively as part of a team
• Proactive customer service orientation

Assets (Nonessential):

• Previous experience in an executive assistance role
• Experience performing administrative duties in a microsatellite manufacturing facility
• Accounting/bookkeeping experience (e.g. financial/banking industry)

To be successful in this role you will be:

• Adaptable
• Efficient
• Motivated self-learner
• Organized
• Possess a positive attitude
• Proactive

Closing Date: 11/05/2020, 11:59PM EDT
Employee Group: USW
Appointment Type: Grant - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 07 -- $51,656 with an annual step progression to a maximum of $66,061. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement
The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

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