Research Administrator I

Main Campus (Gainesville, FL)
Oct 28, 2020
Institution Type
Four-Year Institution
Research Administrator I

Job no: 514987
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Clerical, Research/Scientific/Grants, Veteran's Preference Eligible
Department:33010000 - HP-OFFICE OF THE DEAN

Classification Title:Research Administrator IJob Description:

This position is located in the College of Public Health and Health Professions, Office of the Dean's Research Core, and will have the opportunity to learn all facets of research administration, to include both pre-and post-awards. In addition, this position will be tasked with running reports and reconciliation processing to assist the Research Core and PI's with grant management.

The PHHP Research Core is dedicated to fostering the scientific advancement of investigators in the college, providing helpful information, guidance and assistance in navigating the overall administration of those projects. The Core provides college-level review of all requests for funding and proposal submissions to both internal and external agencies for the college’s eight departments and the Dean’s Office.
The Research Administrator (RA) I position, under the tutelage of the Director of Research Administration, will be able to learn about the intricacies of research administration, including the various rules, regulations and policies that govern the awards process. As his/her knowledge grows in both the pre-award and post-award processes, it is expected that the incumbent in this position will be able to transition from primarily assisting to independently managing his/her own portfolio.

Pre-Award Administration
Research administrator I position provides administrative support in full at the PHHP college level for pre-award research administration. Employee must be versatile, prioritize deadlines and work effectively with multiple partners from the Principal Investigator (PI) to Division of Sponsored Programs (DSP) and Research Core team members. Under supervision, pre-award activities primarily consist of assisting faculty in the proposal submission process. Job functions include reviewing the request for application (RFA) or funding opportunity; assisting in completing budget, reviewing budget justification; completing application proposal forms (e.g. SF424) and post-proposal requests.

Employee is expected to learn to manage the research proposal submission process to ensure compliance with sponsor, state and university policy. This would include ensuring budget accuracy by: 1) verifying salary levels and total salary charge based on proposed effort, 2) verifying accurate inclusion of fringe benefit rates, 3) determining allowability of budget items per sponsor terms, 4) verifying appropriate indirect cost rate and 5) identifying any unallowable costs. Applying sponsor, state and university policy throughout the application process is key. Responsive and effective email and verbal communication with partners is fundamental to this role.

Post-Award Administration
This position provides administrative support in full at the PHHP college level for post-award research administration. We are looking for a meticulous, critical thinking team member to train and then independently manage a post-award portfolio, with emphasis on excellent customer support. Post-award activities primarily consist of reviewing award documents for compliance, completing project setup in UFIRST, meeting with faculty monthly to manage budget and reconciliation, managing subaward and ensuring proper document retention.

Employee is expected to handle additional actions like no-cost extensions, budget transfers and navigating UFIRST comfortably.

Employee will meet with faculty monthly to review project activity in detail.
Monthly reconciliation lists: each month export reports from each department ISA database (college’s internal accounting system) to generate reconciliation lists. In addition, run the PI reports for a set list of faculty from each department as assigned.

Projects Ending in One-Month and Six-Months: monthly identify research projects that will end in one and six months and confirm with appropriate RA that the project will not be extended. During the first week of each month email department chair and business managers a list of all faculty with terminating projects, as well as the distributions of any individual on terminating award. Separate emails delivering the same information must be emailed to each individual PI.

Weekly New Awards Report: weekly pull award data from DSP database and generate a list of “new” awards received by PHHP faculty.

Monthly Proposals and Awards Report: monthly pull award data from DSP database and proposal data from our internal proposal log and graph results.

Annual Proposals and Awards Report: annually collect reporting data that compares proposals and awards over the last 5 calendar years

Expected Salary:

$21.55 - 24.90 per hour, negotiable based on education, skills and experience

Minimum Requirements:

Bachelor's degree; or an equivalent combination of education and experience.

Preferred Qualifications:
  • Ability to track, maintain and manipulate data.
  • Outstanding customer service capabilities.
  • Microsoft Office experience.
  • Ability to function under pressure and within tight scheduled deadlines.
Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

The University of Florida is an equal opportunity institution dedicated to building a broadly diverse and inclusive faculty and staff. Hiring is contingent upon eligibility to work in the US

This is a time-limited position.

Health Assessment Required:No

Advertised: 27 Oct 2020 Eastern Daylight Time
Applications close: 10 Nov 2020 Eastern Standard Time

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