CLASIC Program Coordinator

Boulder, Colorado
Oct 28, 2020
Institution Type
Four-Year Institution
Requisition Number:


Boulder, Colorado Employment Type:

University StaffSchedule:

Part-TimePosting Close Date:

08-Nov-2020Date Posted:

06-Nov-2020 Close All Job SummaryThe University of Colorado and the Computational Language and Education Research (CLEAR) are encouraging applications for a Program Coordinator! This position supports the interdisciplinary Computational Linguistics, Analytics, Search and Informatics Professional MS program housed in the Graduate School. This role will primarily support the Director and Associate Director in managing this interdisciplinary program that is a joint effort of the Linguistics Department in the College of Arts and Sciences and the Computer Science department in the College of Engineering & Applied Science. This position administers the graduate program, including the essential function of the student application and recruitment process by interfacing with the SLATE system to assist the faculty admissions committee with review and tracking of student applications, and provides information and assistance to prospective and enrolled students. The position also coordinates with local industry in the support of Advisory Board meetings and Industry Day events, including organizing and scheduling venues, maintaining materials, and managing all other event aspects. Administrative components of this role include scheduling meetings, serving as liaison with faculty, staff, students, and companies, and handling fiscal records and transactions to help manage the program budgets.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities. Who We AreThe Center for Computational Language and Education Research (CLEAR) is dedicated to advancing Human Language Technology and applying it to Personalized Learning for broad and diverse populations with varying language backgrounds and cognitive profiles. Personalized Learning augments or replaces traditional modes of learning with emerging, and often interactive, technologies that adapt to suit individual preferences. Personalized learning is such an important problem that it has recently been named by the National Academy of Engineering as one of the 14 grand challenges for the 21st century.
CLEAR conducts research and development which informs theoretical questions in personalized learning and leads to effective and scalable solutions in schools, on the web, and in the workplace. Advancing personalized learning involves a multi-disciplinary effort that uses innovations in human language technology that span computer science, linguistics, education, cognition, psychology, and speech and language.
Center projects include: Adaptive assessment and intervention for reading difficulties; The development of increasingly rich linguistic annotation schemes that can serve as training and evaluation data for machine learning; Information extraction and natural language understanding using semantic role labeling and co-reference resolution; Spoken language processing and dialog understanding, and Human-computer interaction using animated agents or customizable interfaces. These projects have led to a wide variety of systems including some for language acquisition skills, tutoring and therapy, tools for question answering and navigating the web, and for learning and presentation of science topics ranging from plate tectonics to acoustics.What Your Key Responsibilities Will BeFinance and HR AdministrationThe Program Coordinator:
  • Assist the Director and Associate Director in creating and tracking the Program budget, manages accounts, reviews monthly financial reports, processes journal and budget journal entries as needed, and processes procurement card reports as needed.
  • Check and verify tuition revenue from CLASIC students each semester and works with the Graduate School if tuition credits do not match to research and determine the reason and correct credits if necessary.
  • Consult with the Director on the revenue distributions and with partners to ensure the transfer of funds to appropriate accounts as stated in the CLASIC MOU.
  • Assist the Director with budget projections and adjustments.
  • May process honorariums, payment vouchers, independent contractor documentation, etc.
  • May assist in processes to hire students and/or faculty.
Grad Student Admission ManagementManage daily programmatic needs including:
  • Review graduate student application materials for completion.
  • Assist with other admission-related tasks as assigned by the CLASIC admission committee.
  • Interface with the SLATE system to assist the faculty admissions committee with review and tracking of student applications. Incumbent creates spreadsheets to track applications in bin categories; Admit, Deny, Accept Admission, Decline Admission, Withdraw Application, and Future Cycle. Once students are selected for admission, the position prepares offer letters, conditional offer letters, or rejection letters and sends letters to students.
  • Monitor Cognos reports and the SLATE system for matriculated or withdrawn students in order to stay abreast of current graduate program enrollment, and processing deferrals as requested.
  • Organize and host an orientation for accepted students, coordinating with the Departments of Linguistics and Computer Science, and being mindful of the Graduate School orientation. Notifies students of these events.
  • Answer questions and concerns from prospective students, applicants, admitted & current students.
  • Keep graduate students and faculty apprised of Graduate School rules, regulations, and various deadlines.
  • Update the CLASIC Graduate Student Handbook as needed.
  • Provide support to the CLASIC Director and Associate Director as needed.
  • Coordinate and supervise Advisory Board Meetings and Industry Day events, including maintaining a list of invitees, coordinates with the Director and Associate Director on dates and schedules, issues invitations and tracks responses, prepare handouts and manages catering, travel arrangements, reimbursements, and room reservations as needed.
  • Assist with additional events as needed.
  • Maintain CLEAR space to ensure readiness for public events.
What You Should KnowThis is a 50% position.What We Can OfferThe anticipated Starting Salary is $22,500. Commensurate with experience.Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be StatementsBe Active. Be Impactful. Be Boulder.What We Require
  • Bachelor's degree or equivalent combination of education and experience.
What You Will Need
  • Ability to communicate effectively both orally and in writing with faculty, staff, students, alumni, industry professionals, and the public.
  • Ability to exercise tact and diplomacy when dealing with partners at all levels.
  • Demonstrated dedication and leadership ability to advance diversity and inclusion.
  • Knowledge and a general understanding of university curriculum/education with an emphasis on professional development programs.
  • Basic accounting and financial principles and procedures of knowledge.
  • A demonstrated ability to organize and complete complex projects and to work under minimal supervision.
  • Manage and respond to support student needs and requests in a professional, timely manner.
What We Would Like You To Have
  • Two years of experience in a university setting.
  • Experience with PeopleSoft, Concur, and Marketplace.
Special InstructionsTo apply, please submit the following materials:
1. A current resume.
2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications, and responsibilities of the position.
You will not be asked to upload references at this time.
Please apply by November 8, 2020, for consideration.
Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.Posting Contact InformationPosting Contact Name: Boulder Campus Human Resources

Posting Contact Email: [email protected]

Similar jobs

Similar jobs