Development and Marketing Coordinator - College of Mathematics and Science (19473)

Job description

Job DetailsLevel UndisclosedJob Location Main Campus - Edmond, OKPosition Type StaffEducation Level UndisclosedSalary Range $40,780.00 - $40,780.00 Salary/yearTravel Percentage UndisclosedJob Shift UndisclosedJob Category UndisclosedDescription Position Overview:

Coordinates the logistics of events such as conferences, seminars, special promotions, programs, and receptions for the college and all college donor related events. Organizes events and programs from the conception to clean-up, including following budget guidelines and requests. Coordinates and executes CMS scholarships to include all duties involved with the scholarship process. Manages social media and marketing materials for the college to promote events, programs and fundraising.

College/Department Overview:

The College of Mathematics and Science currently has 135 full-time and over 70 part-time faculty in 7 academic departments. The College serves more than 3,200 undergraduate students in 27 majors and provides graduate programs in Biology, Applied Mathematical Science, Applied Mathematics and Computer Science, Computational Science, Computer Science, Engineering Physics, and Nursing. Accreditation/Certification is held by ABET, the Commission on Collegiate Nursing Education (CCNE), the American Board of Funeral Service Education, and the American Chemical Society. UCO is an institutional member of the Council on Undergraduate Research. For further information see our website at

Department Specific Essential Job Functions:

Plans, organizes, and coordinates all events initiated by the CMS Deans' Office, including but not limited to the annual back-to-school and longevity luncheons, the CMS Open House, homecoming events, commencement receptions, the CURE-STEM/Sigma Xi Banquet, the Spring Student Awards Dinner, all alumni and donor functions, and other special programs. Assists the Dean and Associate Dean in organizing the College Seminar Series, including corresponding with invited speakers, coordinating speaker receptions, and preparing all promotional materials. Plans and coordinates student events promoting undergraduate research and enhanced retention, including the CMS Tri-Center Symposium. Encourages student participation in College events by regularly e-mailing promotional materials to students and distributing flyers. Assists with the Science Fair, including soliciting judges. Helps promote inter-collegiate events and competitions. Coordinates with Student Engagement and the CMS department chairs to offer college presentations and activities for the Central Close-Up, Prospective Student, and FORGE events to assist in the recruitment of potential UCO students and STEM majors. Works directly with the chairpersons to plan Advisory Board Meetings, recruitment events, and other departmental special functions. Promotes the mission and vision of the college in publication materials. Creates and maintains files of resource materials and samples for effective communication in marketing and development activities. Works with deans and department chairs to develop promotional materials. Coordinates with University Relations to ensure dissemination of newsworthy stories and events. Coordinates, gathers information from departments, edits, and produces the CMS electronic newsletter twice a year. Works with the Deans, the Office of Advancement, and other offices on campus in fundraising efforts for the college. Authors, designs and prepares for the printing and/or purchasing of and distribution of all promotional materials for the College, including all donor invitations and mail pieces and biannual newsletters to alumni, in consultation with the Foundation. Provides technical support to access donor information and maintains files in support of such activities as consistent with University policies; conducts research on individuals, foundations, and corporations regarding potential relationships with the University. Serves as the Deans' Office photographer. Coordinates the activities of other Dean's Office staff or student workers in conjunction with their role in assisting with the preparations for and execution of all College events and mailings of associated promotional materials.
Responsible for determining the associated required annual budget, making and tracking all purchases related to these activities throughout the year, and preparing end of year summary expenditure reports for the Dean and Associate Dean. Represents the Deans' Office in negotiations with external vendors to ensure the best prices and highest quality are attained on promotional materials, plaques, and printing costs. Serves as the College Scholarship Coordinator, updating the scholarship portal, publicizing application deadlines, and working directly with department chairpersons and with the Foundation to collect and distribute scholarship applications to reviewers; is responsible for collecting and verifying all required information for scholarship awards, including ensuring that all scholarship and donor requirements are met. Responsible for the web design and maintenance of all College websites, including monitoring and updating college and departmental web pages. Oversees the contents of digital signage in all College buildings. Oversees and assists with the technology at all College events and Deans' Office meetings. Manages the college’s social networking initiatives such as Facebook, Twitter, Instagram, and LinkedIn to promote events, monitor messages, and produce messages. Works with student organizations to support outreach efforts such as K-12 requests for speakers, Science Fair judges, etc. Assists the Associate Dean in encouraging and monitoring departmental participation in the Westmoreland Fun Fund activities, including collecting required photographs. Assists the Dean with identifying special honors for which students and faculty may apply or be nominated. Serves as the Dean's office liaison to the President's Office, Academic Affairs, the Foundation, Conference and Events, and other on-campus offices. Represents CMS on the University Communicators Council. Performs other duties as assigned.

Job Level:

Scope & Impact: This position is an intermediate-level independent contributor whose actions may have a significant impact on a department's operations. This position may also affect operations of multiple work areas.

Communication & Interaction: Interacts with various levels within or outside the University to provide service, interpret and explain ideas and concepts, as well as resolve issues.

Effective Knowledge: Demonstrates functional expertise in a particular domain. Demonstrates ability to operate independently and without supervision for day to day operations.

Problem Solving & Judgement: Maintains a working knowledge of policies and procedures, generally accepted principles, and methods. Resolves day to day operational issues by collecting and interpreting information. Solutions may include modifying procedures and methods to address new conditions and may incorporate advice and input as needed from supervisor. This role includes broad responsibilities requiring the application of policies to dynamic and complex conditions. Problems generally require significant analysis and judgment. Solutions may include adapting existing policies and systems to address unique situations.

Budget Authority: May provide input into budget development by identifying operational needs and requirements. May assist with research, requirements gathering or other related efforts to develop budgetary requirements.

Policy & Procedure Authority: Primarily responsible for applying organizational policies and procedures and/or determining appropriate process to follow.

Reporting Relationships: Generally reports to manager or higher but may receive basic operational direction and guidance from senior level staff members.

Supervisory & Team Leadership Responsibilities: May provide functional subject matter expertise and guidance to junior staff.

Qualifications Qualifications Required:

Requires a Bachelor’s degree in job related field plus 3+ years of relevant experience in the chosen field or 7+ years of equivalent work experience that provides knowledge of and exposure to fundamental theories, principles, and concepts. Requires the application of expertise in a chosen field to achieve results.

Qualifications Preferred:

Ability to listen and follow instructions; Ability to work with others in team environment; Read and comprehend instructions; Ability to expand job and suggest improvements; Demonstrate respect in interactions; Honesty and Integrity. High level of computer competency. Strong communication skills. Willing to accept and seek supervision. Excellent proofing and editing skills. Experience in graphic design, including programs such as InDesign, Adobe Illustrator, and Adobe Photoshop.

Will this employee supervise others?


Physical Demands:

Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 10/24/2020
Application Due: 12/1/2020
Work Type: Full Time