Student Services Assistant

Job description

Posting Details

LogoPosting NumberSTA00638PO20Classification TitleAdministrative AssistantInternal TitleStudent Services AssistantCampusColumbiaWork CountyRichlandCollege/DivisionSouth Carolina Honors CollegeDepartmentHNRS South Carolina Honors CollegeBand 4Advertised Minimum Salary $33,458Advertised Salary Range$33,458 or above, based on years of experienceLocation of VacancyPart/Full TimeFull TimeHours per Week37.5Work Schedule

Office hours: USC’s core business hours are 8:30 a.m. to 5:00 p.m., Monday through Friday.

Staff may be required to participate in events as assigned which may require occasional nights or weekends.

Must be willing to work a flexible schedule to meet the needs of the department.

Type of Staff PositionFull-time Equivalent (FTE)Basis 12 monthsJob Search CategoryAdministrativeBenefit Eligibility TypeFull-Time Equivalent (FTE)South Carolina RetirementYesState Insurance ProgramsYesAnnual LeaveYesSick LeaveYesAdvertised Job Summary

The Student Services Administrative Assistant is an essential member of the South Carolina Honors College (SCHC) support staff who plans, coordinates and performs administrative and support services while providing exceptional customer service to our students, parents, visitors and other offices on campus. This position manages office operations to ensure the Student Services office and the Honors College run smoothly and efficiently and performs office duties including answering and directing phone calls, preparing outgoing mailings, and assisting with other administrative functions in the student services office. Other duties include creating, maintaining and managing secure, confidential, detailed and accurate academic student records. You will assist the Assistant Dean and Director of Advising with summer freshman orientation, advising, and registration logistics to ensure each admitted student participates and leaves orientation with a full fall schedule, and manage SCHC reservations for event space.

Minimum Qualifications (Classified and Unclassified positions)

Bachelor’s degree and 4 years of work experience that is directly related to the area of employment, or high school diploma and 8 years work experience that is directly related to the area of employment; or equivalency.

Preferred Qualifications

Preference given to those with experience in student services in a higher education setting, and with knowledge of Banner and Self Service Carolina.


Applicants must have the ability to function in a fast-paced, team-oriented environment. The successful candidate will be well organized, have excellent written and oral communication skills, be able to deal diplomatically with various constituent groups, be able to coordinate diverse administrative functions, and be able to establish and maintain effective working relationships. Applicants should have knowledge of modern office practices, procedures and equipment including proficiency in Microsoft Office Software (Excel, Word and PowerPoint). Strong analytical skills and the ability to interpret information accurately are critical. Some knowledge of USC policies, procedures, and programs is preferred.

Safety Sensitive or Security SensitiveNoHazardous weather categoryNon-EssentialNumber of Vacancies1Desired Start Date12/01/2020If Research Grant/Time Limited, give end dateJob Open Date10/19/2020Job Close Date11/08/2020Open Until FilledNoSpecial Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by November 8, 2020.

Please add your resume and cover letter to this application, along with a list of references including contact phone numbers and email addresses.

The cover letter and resume will reviewed, but are not accepted in place of a complete employment history on the application, including job duties and experience.

Applicants selected for an in person interview will be required to provide copies of their undergraduate and graduate (if applicable) transcripts prior to the interview.

Quicklink for Posting Statement

The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have at least a Bachelor’s degree and 4 years of work experience that is directly related to the area of employment, or high school diploma and 8 years work experience that is directly related to the area of employment; or equivalency?
    • Yes
    • No
  2. * Why are you interested in this particular job in the Honors College at USC?

    (Open Ended Question)

  3. * Describe your experience working in higher ed, or in a complex office environment.

    (Open Ended Question)

Applicant DocumentsRequired Documents
  1. Cover Letter
  2. Resume
  3. List of References and Contact Information
Optional Documents




    Diversity Profile: University



    View more

    Learn more on Inside Higher Ed's College Page for University

    Arrow pointing right
    Job No:
    Posted: 10/23/2020
    Application Due: 11/4/2020
    Work Type: