McAllen, TX
Oct 23, 2020
Institution Type
Four-Year Institution
Posting Details

Posting NumberSRGV4705Working TitleGIFT PROCESSING SPECIALISTNumber of Vacancies1LocationMcAllen, TexasDepartmentAdvancement ServicesFTE1.0FLSANon-ExemptScope of Job

Performs a variety of complex duties associated with a highly confidential gift processing function. Responsible for receiving various gifts to the University in the form of pledges, payments, matching gifts and other comparable methods.

Description of Duties

•Receives and processes gifts in the form of cash, checks, credit cards, or other valuables as well as more complex transactions such as in-kind gifts, payroll deductions or oil and gas royalty payments.
•Works with UT System’s Development and Gift Planning Services for gifts of stock and other publicly traded products, gifts of insurance, and to establish endowments and process estate gifts.
•Remains current with Regents Rules and UT Foundation guidelines regarding gift acceptance policies and procedures.
•Analyzes and properly deposits appropriate funds according to University policy.
•Enters gift information in an accurate and timely manner into database system.
•Assists in the maintenance of online database of alumni, friends, community leaders, corporations and other University constituents.
•Processes and manages computer-generated receipts and pledge reminders.
•Ensures that gift documentation and acknowledgement letters are filed for donors.
•Sets-up and manages appropriate campaign, appeal and constituent codes.
•Prepares reports as requested.
•Performs other duties as assigned.

Supervision Received

General supervision from Endowment and Gift Services Manager.

Supervision Given


Required Education

High school diploma or equivalent, or equivalent as outlined below.

Preferred Education

Associate’s degree in Accounting, Business Administration, or in a closely related field.



Required Experience

Four (4) years of clerical, administration support and/or bookkeeping experience with basic understanding of accounting principles. Applicable education will be accepted on a one-on-one basis.

Preferred Experience

Experience with alumni donor database such as Raiser’s Edge.


Use of standard office equipment.

Working Conditions

Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required.


Ability to analyze and solve problems. Knowledge of matching gift policies and procedures. Skill in the use of computerized spreadsheet, database, and word processing software. Excellent customer service skills. Ability to multitask while managing multiple projects and assignments in a timely manner.

Physical Capabilities


Employment CategoryFull-TimeMinimum SalaryCommensurate with ExperiencePosted SalaryCommensurate with ExperiencePosition Available Date11/01/2020Grant Funded PositionNoIf Yes, Provide Grant Expiration DateEEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the civil rights act of 1964, the title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non discrimination in it’s education programs and activities, including employment.

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

*Date of Birth

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.
If you have any questions, please do not hesitate to contact us at (956)665-8880 and/or [email protected]

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the Chief Human Resources Officer.

Quick Link Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a current UTRGV employee?
    • Yes
    • No
  2. * Are you now, or previously, employed by The University of Texas System or any of its institutions?
    • Yes - I currently am employed by the UT System or its institutions
    • Yes - I have previously been employed by the UT System or its institutions
    • No - I have never been employed by the UT System or its institutions
  3. * Please select your highest level of completed education.
    • 6th grade education
    • 10th grade education
    • High School Diploma or GED
    • Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours
    • Bachelors Degree from an accredited university
    • Masters Degree from an accredited university
    • Ph. D. or other terminal degree from an accredited university
    • None of the above
  4. * Please provide the field of study for your education:

    (Open Ended Question)

  5. * Please indicate the number of years of full time work experience you have directly related to the position in which you are applying for:
    • Less than 1 year
    • 1 year
    • 2 years
    • 3 years
    • 4 years
    • 5 years
    • 6 years
    • 7 years
    • 8 years
    • 9 years
    • 10 years
    • Over 10 years
  6. * Do you meet the minimum requirements for this position?
    • Yes
    • No
Applicant DocumentsRequired Documents
  1. Resume
Optional Documents
  1. Cover Letter/Letter of Application
  2. Curriculum Vitae
  3. Unofficial Transcripts
  4. Reference Letter 1
  5. Reference Letter 2
  6. Reference Letter 3
  7. Training Certificates
  8. Other Document
  9. List of 3 References
  10. Unofficial Transcripts 2
  11. Unofficial Transcripts 3
  12. Letter of Interest
  13. Unofficial Graduate Transcripts