Administrative Secretary

Job description

General Summary

Provide secretarial services and administrative assistance to Dean, Executive Director, or equivalent-level administrator.

Principal Duties and Responsibilities

Perform routine administrative details, compose interpretive correspondence, and coordinate office activities.

Provide supervision and coordination of duties and work flow of office staff.

Obtain and provide factual information requiring a knowledge of the policies and procedures of both the assigned and related work areas, and maintain unit accounting records and procedures.

Coordinate intra-unit operations, procedures, and activities with other secretarial/clerical personnel to maintain consistency in the application of policies and procedures as related to assigned work area.

Answer inquiries or complaints from faculty, staff, students, or guests.

Collect and tabulate data for reports, records, or manuscripts.

Abstract information from books, journals, reports, or other resource documents.

Prepare periodic reports of account expenditures.

Maintain unit or project grant and salary budget accounts, and journal and ledger systems, including posting and reconciling statements.

Check and evaluate the performance of assigned personnel; and make authoritative recommendations with respect to performance evaluations, promotions, and other status changes.

Maintain and approve unit current account expenditures.

Interview, recommend hiring, and train secretarial/clerical personnel.

Review and revise brochures, announcements, or other informational items concerning Department programs.

Prepare periodic reports of account expenditures.

Prepare time and room schedules, course announcements, and/or instructional materials.

If applicable to area of assignment, adhere to any and all NCAA, Mid-American Conference and Eastern Michigan University policies, rules, regulations, and operational procedures.

Perform related departmental duties, as required.

Qualifications

Ability to read, write, interpret instructions, and perform basic arithmetic, typically acquired through the completion of a high school education, is necessary.

Four years of reasonable secretarial experience is necessary in order to prepare account reports, compose interpretive correspondence, and coordinate office activities.

Basic personal computing skills to utilize word processing and/or spreadsheet applications, and perform file management functions, are necessary. Knowledge of specific software applications utilized in the area of assignment may be desirable.

A specific typing speed may be required depending on department needs and it should be noted at time of posting.

One year of experience, which provides knowledge of University policies, procedures, and regulations, is desirable.

Supplemental Information

ECLS: CS
GRADE: 06

Minimum hourly rate: $21.04

Position is in The Honors College


The candidate for this position must:

  • Have advanced knowledge of Qualtrics, Excel (including VLOOKUP, data sort, and mail merge with gmail), G-Suite, and Dynamic Forms to be able to
  • Generate reports that require knowledge of sorting data, comparing information across multiple worksheets, and using formulas.
  • Create instruments for data collection that allow for multiple signatories and attachment of documents.
  • Create, design, and manipulate mass enrollment data
  • Have the ability to compose documents, letters, brochures, and reports with minimal need for instruction and editing
  • Have experience hiring, training, and evaluation employees (including the creation of EPAFs)
  • Present a professional demeanor and be enthusiastic about working with students, parents, faculty, and community members & able to resolve complaints and concerns independently
  • Have the ability and initiative to independently identify and analyze systems and procedures and anticipate future needs and obstacles
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    Job No:
    Posted: 10/22/2020
    Application Due: 10/28/2020
    Work Type:
    Salary: