10018010 Administrative Coordinator (INTERNAL ONLY)

Job description

Staff Application - please complete and email with supporting documentsSchool/Department: Department of Nursing Primary Location: Dublin Position: Staff Job Type: Full Time Position Close Date: Until Filled Description:

JOB SUMMARY: This employee is responsible for the admissions and certification processes for the Department of Nursing and will provide secretarial support for departmental operations.

MAJOR DUTIES:

  • Serve as the Admissions and Certification Officer for the Department of Nursing.
  • Manage the student admission process, course registration, and certification process.
  • Responsible for the establishment, management, security, and purging of confidential student files.
  • Maintain department faculty files by following confidentiality guidelines.
  • Prepare spreadsheets and other reports related to student admission, progression, graduation, and licensure.
  • Process student admission applications.
  • Maintain student database related to candidate admissions, graduation, and licensure and ensure that all data is complete and correct.
  • Research, extract, organize and maintain data in the Banner Student Information System, Degree Works, and the nursing program database for program accreditation and annual reports.
  • Maintain records and assists with all accrediting body and state board reports.
  • Provide information and respond to inquiries orally and in writing to students, faculty, staff, and the general public regarding degree program and college policies and procedures.
  • Gather information and answer inquiries regarding the status of issues pending resolution such as complaints and special requests from students and faculty.
  • Compose notification letters of admission status to prospective students when application packets are received.
  • Review and edit documents to ensure that correct spelling, grammar, punctuation, and formatting is used.
  • Serve as Secretary for the Department of Nursing Faculty Meetings and prepare the meeting minutes.
  • Responsible for overseeing the secretarial operations of the office.
  • Help to ensure that priorities and deadlines are met on various projects.
  • Perform office reception duties such as answering phone calls, greeting visitors and taking messages.
  • Monitor operating budget and expenditure records to ensure accuracy.
  • Purchase supplies online through various vendors.
  • Reconcile purchasing card account on a monthly basis.
  • Enters course schedules into Banner.
  • Enrolls nursing students into nursing courses.
  • Performs related duties as assigned.

KNOWLEDGE REQUIRED BY THE POSITION:

  • Knowledge of modern office practices and procedures.
  • Knowledge of college and school policies and procedures.
  • Knowledge of computers and job-related software programs.
  • Skill in prioritizing and organizing work.
  • Skill in the use of innovative technology in the recruitment and admissions process.
  • Skill in oral and written communication.
  • Identifies opportunities and takes action to build strategic partnerships to help achieve department goals.
  • Maintains effectiveness when experiencing major change in personal work or the work of the department.
  • Recognizes customer needs are a primary focus of actions.

SUPERVISORY CONTROLS: The Chair of the Department of Nursing assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES: Guidelines include college and school policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.

COMPLEXITY/SCOPE OF WORK:

  • The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position.
  • The purpose of this position is to provide administrative support for school operations. Successful performance helps ensure the efficiency of those operations.

CONTACTS:

  • Contacts are typically with co-workers, other college employees, students, members of the business community, and members of the general public.
  • Contacts are typically accreditation, state, and federal agency representatives.
  • Contacts are typically to give or exchange information, resolve problems, and provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT:

  • The work is typically performed while sitting at a desk or table or while intermittently sitting, standing or stooping. The employee occasionally lifts light objects.
  • The work is typically performed in an office.
  • The work may require driving to each campus location.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY:

  • This position supervises assigned student workers.

QUALIFICATIONS:

  • Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
  • Sufficient experience to understand the basic principles relevant to the major duties of the position usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
  • Superior communications, organizational, and interpersonal skills.
  • Should possess high energy, attention to detail, and the ability to organize effectively.

COMPENSATION CLASSIFICATION:

  • This position is non-exempt (bi-weekly paid).
  • Salary grade 14.

TO APPLY: Application materials should be emailed as a Microsoft Word or Adobe.pdf attachment to: [email protected] with the subject line “10018010 Administrative Coordinator 10.21.2020”. Application materials are to include a resume, an MGA Staff application; a letter of interest; and three professional references. Paper application materials will not be accepted.

Background checks will be conducted on all final candidates.

Staff Application - please complete and email with supporting documentsA Unit of the University System of Georgia

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Job No:
Posted: 10/22/2020
Application Due: 11/29/2020
Work Type:
Salary: