DEPARTMENTAL BUSINESS MGR II, NASHER MUSEUM OF ART
Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.
Reporting to the Deputy Director for Operations, provide overall administrative management of a variety of business related functions in finance, budgets and grant administration.Work Performed
45% Business and Budget Administration
- Assist with the management and coordination for business related functions. Prepare and maintain departmental and program budgets, providing regular assessments of financial strengths, weaknesses and potential problems or concerns; coordinate budget and account adjustments as necessary to avoid overdrafts and unexpected variances.Work with the Nasher HR Manager to charge payroll expense to cost centers based on approved budgets.Monitor the Nasher Museum’s endowments and process transactions to utilize annual income and fund balances as needed to support exhibition expenses and operations.Assist the Deputy Director to develop and interpret Nasher Museum and University policies and procedures, making recommendations on specific operating issues, and communicate instructions to staff as requested.
35% Financial Process Management
- Perform and oversee all transactions for the museum in University SAP financial system, utilizing restricted and unrestricted fund accounting with multiple GL accounts.
- Coordinate the reconciliation of all departmental budgets and report regularly on fund balances as well as budget to actuals across budget centers within the museum.
- Coordinate departmental use of [email protected] Duke for purchasing and check requests.
- Initiate and approve expense reports as needed for Nasher staff corporate card transactions.
10% Grant Management
- Oversee the preparation and/or review of financial reporting required for government and private grant applications, ensuring compliance with University and sponsoring agency policies and procedures; monitor, report and review grant expenses to ensure that costs are charged accurately and appropriately; and ensure that grants are set up, transferred, and closed out correctly and within deadlines.
- Work collaboratively with the Nasher Museum Development staff in the preparation of grant proposals and in communication with sponsors regarding reporting, budget revisions, and grant extensions.
10% Finance and Operations Staff Liaison
- Maintain liaison with Duke Disbursements, Administrative Systems Management, Procurement and other appropriate offices, and attend workshops and classes as needed, to keep abreast of change.
- Represent the Nasher at campus meetings regarding business and financial management, grant administration and financial policies as needed. Communicate financial policies and procedures to all staff through presentations, emails and documents. Orient new staff with financial transaction responsibilities. Serve as a resource for all staff regarding new training requirements and resources available.
Work requires 3 years related business or administrative experience to become familiar with, accounting and budgeting principles, general personnel practices and coordination of major office activities. Experience with the University financial system, SAP required. Excellent written and verbal communication skills and experience with MS Excel required.
***Perform other related duties incidental to the work described herein. The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Work requires a general business background generally equivalent to a Bachelor's degree program.
Work requires 3 years related business or administrative experience to acquire competence in applying general personnel practices, accounting and budgeting principles and coordination of major administrative functions. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
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