Special Projects Officer

Job description

Special Projects Officer

Date Posted: 10/16/2020
Req ID: 1541
Faculty/Division: VP & Provost
Department: Ofc of Vice Pres. & Provost
Campus: St. George (Downtown Toronto)


Reporting to the Director, Indigenous Initiatives, the Special Projects Officer (Indigenous Initiatives) is responsible for advising and recommending solutions, implementing project plans, identifying and responding to the objectives and priorities of the University’s strategic vision coming out of the Truth and Reconciliation Committee report.

The Special Projects Officer (Indigenous Initiatives) provides direct support to the Director, Indigenous Initiatives, as well as indirectly supporting the Office of the Vice-President and Provost, the Division of Human Resources & Equity and other university academic, administrative and support units and campuses through project management; initiating and undertaking research on a wide variety of issues and topics; consulting and interacting with faculty, staff and students; providing advice to university units; following up on decisions, implementing and tracking the development and/or enhancements of Indigenous initiatives, programs and supports. As needed, the incumbent will also provide support to the Executive members of the portfolio, and ensure ongoing maintenance of the highest level of pro-activity and service for the portfolios of the Offices of the Vice-President and Provost and the Division of Human Resources & Equity.

The incumbent will provide a high level of executive and confidential administrative support to the Director, Indigenous Initiatives, as well as answer and direct incoming inquiries. The incumbent will also take the initiative to help ensure that deadlines and schedules are met; participate in the coordination of any correspondence; and organize meetings.

The incumbent works in a complex environment that requires a high degree of sensitivity, responsiveness and a need to maintain absolute confidentiality. The role of the Special Projects Officer will continue to evolve and the individual must be willing to respond to the given priorities of the day and be willing to work cooperatively in a challenging and dynamic environment.

Qualification Required:


University degree required, professional or post graduate degree (Master's or Ph.D) an asset, or equivalent in education and experience.


Minimum 4 years’ experience in a University setting in progressively senior positions. Extensive experience with the University and knowledge of University policies and procedures and an understanding of the University’s organizational structure, including its governance. Knowledge about media (including traditional, new and social media), protocol, diplomacy and excellent understanding of the University’s mission and intersection with the broader community.

Minimum four years related experience working within Indigenous (First Nations, Métis, or Inuit) communities/agencies in a project management, human resources /community development role.

Minimum six (6) years of project management (leading, organizing and tracking the outcomes of complex and multi-stakeholder projects) and senior executive assistant experience required, preferably within a post-secondary or government environment.


Advanced computer skills in Microsoft Office (must be able to set up templates and macros in Word and Excel, set up Excel spreadsheets and graphics, and prepare sophisticated PowerPoint presentations). Internet, Acrobat, scheduling software and familiarity with Microsoft Sharepoint an asset.


Highly developed oral and written communication, research analytical, relationship management and organizational skills. Demonstrated collaborative approach to problem solving. Demonstrated ability to interact and collaborate with individuals at all levels within the University as well as externally, including students, staff, faculty and community partners. High degree of political acuity and judgment; ability to deal with senior University Officers in a manner which facilitates cooperation and consensus building; ability to work independently and as part of a multi-disciplinary team with a high degree of initiative, discretion, and tact; ability to work under pressure; superior organizational skills in planning, project management and task coordination; flexibility and problem solver orientation; and strong leadership capabilities Must embrace diversity and inclusion as an integral component of a quality university experience. Ability to produce detailed and comprehensive reports from a large volume of complex information.

Strong knowledge of Aboriginal educational issues and of the Truth and Reconciliation Commission Final Report. Demonstrated relationships with services agencies within Aboriginal communities and/or urban centres and governments. Competence in an Aboriginal language a definite asset.

Closing Date: 11/05/2020,11:59PM EDT
Employee Group: Salaried
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: PM 3 -- Hiring Zone: $80,259 - $93,636 -- Broadband Salary Range: $80,259 - $133,765
Job Category: Administrative / Managerial

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement
The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Job Segment: Equity, Consulting, Developer, Administrative Assistant, Finance, Technology, Administrative, Research




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 10/17/2020
Application Due: 11/6/2020
Work Type: