Clerkship Coordinator

Job description

Clerkship Coordinator

Date Posted: 10/15/2020
Req ID: 1222
Faculty/Division: Faculty of Medicine
Department: MD Program
Campus: St. George (Downtown Toronto)


About us:

Home to over 40 departments and institutes, the University of Toronto's Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The MD Program trains the next generation of doctors by delivering a comprehensive learning experience to our students. We have been at the forefront of medical education innovation and scholarship, as well as life-changing health research and innovation, since we were established in 1843. Thanks to the contributions made by our faculty and staff,we are consistently recognized as the top medical school in Canada, and among the best in the world.

As Clerkship Coordinator, you will coordinate the Clerkship component of the MD Program (years 3 and 4). Working closely with Clerkship Directorand Senior Clerkship Coordinator, you will support time-sensitive projects and keep a diverse group of administrators, hospital staff and academic leads on track. Relying on your strong organizational and problem solving skills, you will manage complex scheduling requirements and deftly adapt and respond to changing circumstances.

Your responsibilities will include:

  • Advising students on program and course requirements and provide basic support and general referrals to students in distress
  • Coordinating program schedules and recruitment and training processes
  • Overseeing test and exam activities
  • Organizing, summarizing and circulation program and course evaluations
  • Designing surveys and analyzing results to support the evaluation of strategies and objectives

Essential Qualifications:

  • Bachelor's Degree or acceptable combination of equivalent experience
  • Minimum three years of related, progressively responsible administrative experience in a university, medical school, teaching hospital or comparable environment
  • Experience coordinating academic programs, managing complex scheduling requirements and interpreting, applying and advising on policies and procedures
  • Experience supporting committees and drafting and editing documents and correspondence
  • Experience managing databases and working with evaluation tools, including developing surveys and analysis and reporting of data
  • Experience working on time-sensitive projects and managing multiple priorities
  • Advanced proficiency with MS Office Suite, Adobe Acrobat, student information systems (MedSIS), content management systems and learning management systems (Elentra)
  • Ability to communicate effectively both verbally and in writing and excellent interpersonal skills
  • Excellent time management skills and the ability to keep others on track in a collaborative manner
  • Demonstrated ability to work with a wide range of stakeholders, including but not limited to students, staff, and senior university and hospital officials
  • Ability to function independently with strong organizational skills
  • Attention to detail and strong problem solving skills, with an ability to exercise good judgment and discretion

Assets (Nonessential):

  • Experience with recruitment of preceptors or volunteers

To be successful in this role you will be:

  • Adaptable
  • Diligent
  • Insightful
  • Organized
  • Problem solver

This is a term position, ending November 2021.

Closing Date: 10/29/2020, 11:59PM EDT
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $61,846 with an annual step progression to a maximum of $79,088. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Dinuka Perera

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement
The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

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Job No:
Posted: 10/17/2020
Application Due: 10/30/2020
Work Type: