Pre-Award Grant Specialist

Job description

DescriptionUniversity of Colorado | CU Anschutz Medical Campus
School of Medicine, Department of Pediatrics - Administration
Pre-Award Grant Specialist (Research Services Principal Professional)
Position #758803 – Requisition #19379

* Applications are accepted electronically ONLY at *

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Department of Pediatrics has an opening for a full-time University Staff (unclassified) Pre-Award Grant Specialist position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here. 

Job family description:
Jobs in this career family provide direct professional support of research activities.  Functions include contracts and grants solicitation and administration, grant/agreement preparation, review and negotiation, regulatory compliance, sponsor communication and post and pre-award management, human subject compliance, research animal management, research laboratory coordination and instruction, environmental health and safety, radiation control, hazardous materials use, disposal and training.

Principal Professionals are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field. Work is performed at an advanced or expert level. 

Nature of Work: 
The University of Colorado School of Medicine, Department of Pediatrics, Administration, has an opening for a full-time Pre-Award Grant Specialist (Research Services Principal Professional) to work at the Anschutz Medical Campus in Aurora. 

The Department of Pediatrics is one of the largest Departments in the School of Medicine and is rapidly growing. It includes 38 sections including over 1100 faculty members and over 1500 employees. The Department of Pediatrics has in excess of $86 million in grant awards annually with over $47 million from the NIH (#2 ranked NIH funded Pediatric department in the country).  In FY 2020 the Pre-Award Team submitted approximately 750+ applications to various sponsors (including but not limited to Federal, State, Foundation and Industry) for over 200 active Principal Investigators.  The Pre-Award Grant Specialist is part of a team of three total Specialists that oversee the facilitation, submission and pre-award administration of grants and contracts for the entire Department of Pediatrics.  
Professional Field
This position is responsible for the management, development, implementation and oversight of all pre-award grant functions, including ensuring all applications follow sponsor guidelines, the University guidelines and timelines, as well as adhere to all grant application regulations and requirements. This position performs at an independent level.

Supervision Received
Under general direction, this position reports directly to the Associate Grants Program Director and the Grants Program Director in the Department of Pediatrics.

Supervision Exercised

Specific Duties:

  • Interpret the sponsor’s specific funding announcement and be able to explain to the Principal Investigator what is required for institutional approval by the published deadline
  • Prepare complex, multi-year budgets and review prior to submission
    • Prepare budgets utilizing employee compensation rates and appropriate fringe benefit rates
    • Prepare budgets for federal, state, foundation and industry sponsors, inclusive of international sponsors
    • Advise Principal Investigators of any budget restrictions, allowable costs and applicable indirect cost rates for various campus locations and types of proposals
    • Coordinate required subcontract documentation when collaborators are involved in proposals
    • Identify and collaborate with Children’s Hospital Colorado for any services provided for proposals to ensure all applicable costs are included in the budgets appropriately
  • Internally route all Department of Pediatric grants and contracts for appropriate approvals, as per established institutional and sponsor deadlines
  • Prepare and obtain necessary approvals for Pre-Award Requests
  • Maintain central Department of Pediatric files by Principal Investigator and Section on all grant/contract application and approval activity by fiscal year with status updates
  • Present quarterly reports on proposal activity by section and Principal Investigator to the Associate Grants Program Director and Grants Program Director
  • Prepare ad hoc reports as needed
  • Other duties and tasks as assigned
This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Salary and Benefits:
Salary is negotiable and commensurate with skills and experience.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.
Total Compensation Calculator:

Diversity and Equity:
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected]

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees. 

QualificationsMinimum Qualifications:  

  • Bachelor’s degree with an emphasis in Accounting, Finance or Business-related major 
  • Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis but not for the years of specific work experience.
  • 3 years of experience in preparing detailed budgets for complex multi-year funding mechanisms
  • Experience in preparing contracts, subcontracts, project agreements, and/or memorandums of understanding
  • Experience using integrated accounting, purchasing and payroll systems
Required: Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications: 

  • Experience working with InfoEd Proposal Development System or similar grant submission software
  • Experience working in an academic environment or medical center
  • Experience working with PeopleSoft (HCM/Finance)
  • Experience in pre- and post-award grant/contract administration 
Competencies (Knowledge, Skills, Abilities):  

  • Ability to communicate effectively, both in writing and orally. 
  • Ability to establish and maintain effective working relationships with a diverse community and employees at all levels throughout the institution.
  • Outstanding customer service skills.
  • Demonstrated commitment and leadership ability to advance diversity and inclusion.
  • Attention to detail. 
  • Time management, independent thought, problem solving, and communication skills are essential.
  • Demonstrated ability to self-manage priorities and be proactive in resolving issues.
  • Demonstrated ability to maintain confidentiality.
  • Strong interpersonal skills and a high level of tact and diplomacy.
  • Experience using spreadsheets (Excel), email (Outlook) and calendar software
Conditions of Employment:

  • Must be willing and able to successfully pass a 10-panel drug test
  • Must be willing and able to successfully pass a national criminal and sex-offender background check

Job Category: Research Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Oct 15, 2020
Unposting Date: Ongoing




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Job No:
Posted: 10/17/2020
Application Due: 1/15/2021
Work Type: