Office Support Assistant for Faculty

St. Louis
Oct 17, 2020
Institution Type
Four-Year Institution
Job Title: Office Support Assistant for Faculty
Location: St. Louis
Full/Part Time: Full-Time
Job ID: 34676
Hiring Department College of Nursing ResponsibilitiesMonitor and perform work required to support faculty activities.

Characteristic Duties

1. Provide support for faculty including but not limited to: (35%)

    Maintain the records and coordinate follow up on business for assigned committees.Prepare correspondence, reports, and other materials on behalf of faculty for review and final signature.Develop manuscript and presentation materials for faculty.Manage all aspects of communications.Order optical scanning answer sheets and deliver and pick-up answer sheets from optical scanning center on north campus.Deliver mail to faculty mailboxes.
2. Assist with development of course materials and activities, including but not limited to: (30%)

    Submit book orders.Prepare syllabi and other course materials.Prepare exams, including multiple versions of same exam, and other evaluation materials.Create proctor test schedule for ATI and final examsMake arrangements for guest lecturers and course speakers.
3. Assist faculty with projects and reports: (20%)

    Gather, organize and summarize accurate information as requested by supervisor, administrators, faculty or staffDevelop, update and maintain course, committee, and other related academic program documents using Sharepoint and Microsoft Teams.Create/modify databases to store, extract and report data in an aggregate report.Provide support for all activities associated with ongoing projects including, but not limited to, pre-CONFAS gatherings, the UMSL-BJC nurse externship program, DNP Intensives, and PhD Reflection Day.Collect, input, and maintain graduate residency data for the DNP Program Director
4. Supervise and assign work to student workers in the area: (10%)

5. Serve as liaison between CON faculty/staff and other campus departments, such as: (5%)

    Answer CON phone and route calls to appropriate person(s).Greet/provide information and assistance to CON visitors, faculty, staff and students
Minimum QualificationsHigh school diploma or equivalent and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary Preferred Qualifications
Bachelor’s degree or an equivalent combination of education and experience and at least two years of experience from which comparable knowledge and skills can be acquired is necessary. Minimum Salary$11.54/hr Application Deadline
October 28, 2020 Application Instructions

Applicants must combine all application materials (cover letter, resume, and list of three references with contact information) into one PDF or Microsoft Word document and upload as a resume attachment. Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.).

For questions about about the application process, please call (314) 516-5805. If you are experiencing technical problems, please email [email protected].

Benefit Summary

The University of Missouri - St. Louis offers benefit-eligible employees a wide variety of benefits including: health, dental and vision coverage effective on the first day of employment, vacation and sick time accrual, four personal days per year, tuition assistance for employees and their dependents, pension and employee and dependent life insurance. For more information about our benefits, please visit

UMSL is an equal access, equal opportunity, affirmative action employer that is fully committed to achieving a diverse faculty and staff. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity, gender expression, age, genetic information, disability, or protected veteran status.

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To read more about Equal Employment Opportunity (EEO) please use the following links:

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