Financial Manager of Executive Programs

Job description

Posting Details

Posting NumberS05300PWorking TitleFinancial Manager of Executive ProgramsDepartmentTerry College Business OfficeAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/DepartmentCollege/Unit/Department websitePosting TypeExternalRetirement PlanTRS or ORPEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

8 to 5 Monday through Friday.

Advertised Salary$60,000 - $65,000+ Commensurate with ExperiencePosting Date10/16/2020Open until filledYesClosing DateProposed Starting Date11/17/2020Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification TitleFiscal Affairs ManagerFLSAExemptJob FamilyFTE1.0Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

- Master’s degree in accounting/finance, public administration, business administration or related field.
- At least 10 years of progressively responsible administrative experience, preferably in higher education, including direct personnel management.
- Experience in PeopleSoft.

Position Summary

This position has a high level of responsibility and serves as the Financial and Administration Manager for the Office of Executive Programs. Position works in tandem with the Director of Executive Programs and the College’s Administrative Financial Director in planning, organizing, leading and controlling the business, budgeting, accounting, auditing and related activities for the Office. The Finance Manager serves as the department’s champion for transitioning into the Salesforce CRM system, working with the College’s Office of Information Technology to coordinate implementation of the system’s registration and finance modules. Overall duties include: management of professional, fiscal and administrative work in planning, organizing, leading controlling the fiscal, instructional, HR and logistical activities of the department, project financial needs and oversee program budgets, manage approved budgets, prepare reports and provide information to Dean/ Directors. Under the direction of the Administrative Financial Director, the position supervises a designated Business Office team, and provides assistance to faculty and staff regarding policies/procedures.

Knowledge, Skills, Abilities and/or Competencies

•Extensive knowledge of accounting rules, regulations, and procedures as well as business, budget and financial processes and practices.
•Extensive knowledge of UGA HR and Payroll rules, regulations and procedures.
•Proficient in UGA’s PeopleSoft Financial system, Human Capital Management (HCM), Hyperion reporting system, UGAMart Purchasing and other systems.
•Proficient in use of Salesforce cloud-based software system, including implementation and management of registration and financial functions and capabilities.
•Computer skills – MS Word, Excel (advanced), and database related software.
•Ability to work independently on complex issues relating to day-to-day operations of a Department.
•Strong leadership and communication skills.

Physical Demands

Working in a normal office environment.

Is driving a responsibility of this position?NoIs this a Position of Trust?YesDoes this position have operation, access, or control of financial resources?YesDoes this position require a P-Card? YesIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)YesCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Direct & manage budgeting, accounting & preparation of financial reports
•Advise the Director of Executive Programs on all financial and budgetary matters.
•Manage Executive Education income and operating budget for multiple programs in accordance with UGA policies and procedures.
•Projects financial needs for multiple programs based on budgets and actuals.
•Ensure preparation, generation and distribution of monthly/ quarterly/ yearly performance reports to Dean/ Department Head and other Administrators.
•Coordinate annual budgeting process and develop overall budgets for operating units for all Executive programs. Reconcile actual program performance against budget forecast with program coordinators.
•Supervise accounting functions to ensure smooth budget setup at the beginning of fiscal year and mange fiscal year-end close.
•Serve as departmental approver for UGA’s PeopleSoft Financials and OneUSG Connect systems.
•Plan and manage PeopleSoft financial system transition from Ungerboeck system.
•Assist with software implementation – PeopleSoft Financials integration and Sales Force (CRM) transition from Ungerboeck system.
•Track income and expenses across all Executive Education programs and integrate financial and CRM data.
•Create and manage costing model for all programs.
•Work closely with College’s Units regarding fiscal matters.
•Ensure Business Office team process and approve UGA-Foundation check requests, based on UGA-Foundation policies and procedures.
•Manage P-Card for the College/ Department.
•Coordinate and process extra compensation for courses taught.
•Approve and process purchase requests, expense reports, payment requests, etc.

Percentage of time60Duties/Responsibilities

Plan, organize, evaluate & manage day-to-day operations of Business Office team
•Manage team of Accountants and/or Sr. Accountants.
•Recruit, hire, train and supervise/ motivate Business Office team.
•Manage performance evaluations and make recommendations for promotion, raises, etc. for team.
•Hire and mange Business Office team personnel and ensure payroll processing for current and new hires.

Percentage of time25Duties/Responsibilities

Other Duties
•Assist Director of Executive Programs and College’s Administrative Financial Director in preparation and analysis of other reports and ad-hoc projects.
•Assist on contract negotiations and payments to 3rd parties.
•Other duties as assigned.

Percentage of time15Posting Specific Questions

Required fields are indicated with an asterisk (*).

    Applicant DocumentsRequired Documents
    1. Cover Letter
    2. Resume/CV
    3. List of References with Contact Information
    Optional Documents




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      Job No:
      Posted: 10/17/2020
      Application Due: 10/21/2020
      Work Type: