EHS Program Planning & Rural Engagement Manager

Job description

Posting Details

Position TitleEHS Program Planning & Rural Engagement ManagerPosting Number2020032EPClassification TitleGrant Project Funding MgrWorking TitleEHS Program Planning & Rural Engagement ManagerClassification Code1578RCW Exemption Criteria16 - Principal AssistantEWU Position NumberE99309CUPA CodeFLSAExempt - AdministrativeBargaining Unit None% Full Time100Salary / Wage RangeAE - 107Salary Information


Anticipated Start DateTerm of Appointment12LocationSpokaneCountyWashingtonProject Description

EWU Early Head Start is a $1.8 million federal grant that requires EWU to provide comprehensive services to 116 low income pregnant women, infants and toddlers living in Stevens, Pend Oreille and Ferry Counties every week all year round. The grant is renewed annually and has a history of over a decade of successful grant renewals. It employs 21 full time permanent staff. The program is required to meet federal regulations at all times in terms of the quantity and quality of services.

Project DurationThis program has operated continuously since July 1998 and received a 5 year grant for continued services for the period of July 1, 2019 - June 30, 2024.Background CheckYes - Access to Funds or other items of valueResponsible HR UserSaundra GodinResponsible HR User Email [email protected] Summary

We are currently seeking skilled and team-oriented applicants for the following position: EHS Program Planning & Rural Engagement Manager

The Early Head Start (EHS) Program Planning & Rural Engagement Manager position will perform key functions to ensure compliance with federal regulations and required initiatives including:

40% Grant planning and governance responsibilities including supporting the EHS Director in coordinating, conducting and writing the community assessments, self-assessments, program goals and objectives, school readiness goals, outcomes measurements and reporting, grant applications and a variety of policies and procedures and supporting policy council trainings, meetings and activities and governing board activities.
20% Planning and managing finances for federal grant funded program.
15% Coordinating training and professional development system utilizing ChildPlus software.
15% Supporting student learning opportunities and the Health Services Advisory Committee.
10% Coordinating public relations and communication activities including, but not limited to, social media.

This position will work as a part of the program’s planning team which includes the Director, Associate Director of EHS Operations, and the Services Monitoring and Evaluation Manager. The position will have a significant level of autonomy which will require someone who can demonstrate the ability to think about program-wide impacts and implications of decisions, take high levels of ownership and accountability, proactively identify areas needing improvement and be intrinsically motivated to act in a timely and appropriate manner to resolve problems and communicate proactively and timely with appropriate program and university staff.

This position will represent the university with stakeholders including program parents and community members and must be able to facilitate meetings effectively.

The position is based in Spokane with occasional travel within the Tri-Counties.

The candidate selected for this position will be rewarded with competitive compensation and a comprehensive benefits package which includes highly subsidized health/dental plans, retirement plan with 100% university match, generous paid vacation and sick leave, 11 paid holidays (adjusted accordingly), tuition waiver benefit and more!

EWU expands opportunities for personal transformation through excellence in learning.

About Eastern Washington University

Eastern is a regional, comprehensive university located in Cheney, 20 minutes from downtown Spokane. In addition to our primary campus in Cheney, we also offer programs in Spokane’s innovative University-District, plus additional teaching/learning centers located in other cities throughout Washington State. Enrollment has reached over 12,000 students. The Cheney-Spokane area is the heart of the Inland Northwest, with excellent restaurants, theater, shopping, skiing, hiking, lakes, a choice of living in a medium-sized city or a small town, and high quality schools and housing.

Diversity Statement

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.

Conditions of Employment

EWU Early Head Start provides services in family homes located throughout Stevens, Northern Ferry, and Pend Oreille counties. Home visitors work from regional hubs located in Colville and Newport. Position works in EWU office located in Spokane with occasional travel within the Tri-Counties.

  • Driver’s license and clean driving record.
  • Position requires use of a personal vehicle when performing job duties; proof of insurance and a valid driver’s license are required for this position; mileage for use of personal vehicle for completion of job duties will be reimbursed at the approved state rates.

This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value, as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.

Physical Demands

Optional: Contact Saundra Godin in Human Resource Services at [email protected] to obtain a copy of the Essential Functions Analysis which will describe conditions of employment, such as physical demands.

Pre-Placement Physical NoHearing Test NoMedical Monitoring Post Hire NoProtective Equipment

None anticipated

Required Qualifications
  • Bachelor’s degree and at least 5 university-level courses with directly applicable content (i.e. organizational planning, management, administration, organizational communication, grants management)
  • Driver’s license and clean driving record.

The successful candidate will have the following demonstrated abilities:

  • Professional communication and management skills – a leader who represents the program with integrity
  • Graduate level research and writing abilities to support the annual community assessment, self-assessment, policies and procedures, and grant application
  • Project management abilities to coordinate and carryout projects in a team environment
  • Supervisory abilities to supervise EWU student interns and employees
  • Training and facilitation abilities to support the work of directors and management team
  • Fiscal abilities to utilize databases and spreadsheets to track, analyze and project spending
  • Abilities to learn and utilize a variety of changing technologies including databases, Office 365, SharePoint and other program specific technology

This position will be frequently using the Office 365 Suite of programs including, but not limited to, SharePoint, Word, Excel, PowerPoint, OneNote, OneDrive, Planner and Stream; Tableau; Banner; Facebook; Messenger; Twitter; ChildPlus and Zoom.

  • Candidate must demonstrate interest, ability and/or experience promoting cultural competency, universal accessibility and/or diversity.
Preferred Qualifications
  • MBA or MPA degree
  • Preference would be given to former Early Head Start parents and children, and candidates with life, work or volunteer experience in the Northeast Tri-Counties.
  • Experience working with university faculty and students is preferred.
Other Skills and Abilities

Position Specific Requirements:

  • Systems thinking
  • Strong collaboration and team building skills for working directly with EHS program families as well as EHS staff, university employees and community partners
  • Strong writing skills including formal professional writing and ability to write at an 8th grade level for adults and social media.
  • Intrinsic motivation
  • Organizational skills and
  • Success in meeting deadlines on multi-phased projects
  • Experience embracing new technology and managing change.
Work Schedule TypeRegularWork Schedule

Monday – Friday, 8a – 5p; Flexible

Posting Date10/14/2020Open Until Further NoticeNoClosing Date11/04/2020Screening to Begin11/05/2020Special Instructions to Applicants

It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.

Required documentation includes all of the items listed below.

  1. Attach a detailed cover letter in which you explain how you meet each of the required qualifications [and preferred qualifications, if applicable]. It is preferred that you provide that information in a bulleted list or within a table within your cover letter.
  2. Attach a chronological resume including work history and major duties, education, and any specialized training or skills related to the position. Please list at least 3 professional references including: names, titles, organization name, phone numbers, email addresses, and connection to you (these can be identical to the references listed on the application).
  3. Complete the online application form and respond to the online questions, if applicable.
  4. Applicant Certification – please download the Certification form (link is provided in the next field); then complete and sign the form, and upload it to this link.
  5. Diversity Response – As an equal opportunity employer with a multicultural staff and student population, we are interested in how your qualifications prepare you to work with diverse faculty, staff, and student populations representing various cultures and backgrounds that may be different from your own. You will be asked to attach a diversity response as part of the online application process: Please describe how you will apply an approach that is supportive to the diverse needs, including universal access, of our students, faculty, staff, and the public.
Required Applicant Certification

Pursuant to RCW 28B.112.080, applicants for employment at any Washington State institution of higher education, are required to provide a signed statement verifying information about their history of prior sexual misconduct and providing authorization for current and previous employers to disclose relevant records to Eastern Washington University.

All applicants are required to download the statement linked below, complete and sign it, and then attach the signed statement as part of their job application: Required Applicant Certification.

Attach the completed and signed certification to the document link called Applicant Certification.

Application Types AcceptedApplication Job Duties

% of Time40Responsibility / Duty

Grant planning and governance responsibilities including supporting the EHS Director in:

  • coordinating, conducting and writing the community assessments and self-assessments
  • evaluating program goals and objectives, school readiness goals and progress towards outcomes and writing reports
  • coordinating and writing grant applications
  • developing and writing a variety of policies and procedures and program resources
  • facilitating and supporting policy council trainings, meetings and activities and governing board activities.
Essential Function IndicatorYes% of Time20Responsibility / Duty

Planning and managing finances for federal grant funded program

  • Developing annual budgets in collaboration with program management and governing bodies
  • Projecting, monitoring and reconciling expenditures in compliance with federal and state regulations
  • Preparing financial reports for program management, governing bodies and the granting agency utilizing Banner, Tableau and Excel
  • Coordinating purchases utilizing PCard, Purchase Orders, Contracts, Petty Cash
  • Coordinating with the offices of Grants and Research Development, CHSPH and EWU General Accounting on federal reports and federal grant compliance
  • Preparing for federal monitoring reviews and state audits
  • Identifying and correcting fiscal errors
Essential Function IndicatorYes% of Time15Responsibility / Duty

Coordinating training and professional development system utilizing ChildPlus software

  • Designing a 2-year system for planning and documenting approx. 100 training sessions per year
  • Implementing the training system in ChildPlus
  • Maintaining database of trainers and syllabi within ChildPlus
  • Assuring all training records are up-to-date for every training and each employee
  • Preparing training reports and professional development records
  • Monitoring data quality and consistency
Essential Function IndicatorYes% of Time15Responsibility / Duty

Supporting student learning opportunities and the Health Services Advisory Committee

  • Identify and develop student learning opportunities with CHSPH and other university departments
  • Coordinate student learning opportunities with faculty
  • Coordinate Health Services Advisory Committee meetings
  • Supervise student employees and interns
Essential Function IndicatorYes% of Time10Responsibility / Duty

Coordinating public relations and communication activities including, but not limited to, social media.

  • Implement EHS public relations and communication strategies as developed with Marcom
  • Assure EHS website and Facebook sites are up-to-date and functional
  • Write content for publications including newsletters, annual reports, social media posts
Essential Function IndicatorYesPosting Specific Questions

Required fields are indicated with an asterisk (*).

    Applicant DocumentsRequired Documents
    1. Cover Letter
    2. Resume
    3. Applicant Certification
    4. Diversity Response
    Optional Documents
    1. DD214 Form
    2. Other Document #1




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    Job No:
    Posted: 10/16/2020
    Application Due: 1/14/2021
    Work Type: