Job description

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Official Job Title: Associate Dean, Student Development

Working Job Title: Associate Dean of Students, Office of Student Conduct

Department: Dean of Students Office

Supervisor: Sr. Associate Dean of Students/Director, Office of Student Conduct

Classification: Job Family=33; Job Level=15; Job Code=2342

Position Status: Regular, full-time, exempt

Schedule Note: Regular on-call response rotation impacting nights and weekends

Nature of Responsibilities:

Serve as the primary facilitator for hearing panels considering allegations of sexual misconduct, discrimination, and/or harassment (i.e., hate and bias related incidents) for undergraduate and graduate students. Interface with complainants, respondents, advisors, witnesses, and other constituencies before, during, and after hearings. Write hearing reports detailing a panel’s understanding of a case and its decision. Keep current with emerging and best practices for responding to such cases, including risk mitigation. Identify at-risk student populations by analyzing current and historical reporting data and nascent trends; partner with other campus offices to aid in implementing interventions. Facilitate student compliance with “no contact” directives by monitoring class registrations and on-campus housing assignments for conflicts. In partnership with Duke Police, ensure accuracy of Clery statistics. Design and implement ongoing training for panelists considering sexual misconduct, discrimination, and/or harassment cases. Ensure creation and retention of documents consistent with relevant federal regulations; compile data and create reports in response to federal audits/investigations. Serve as a hearing officer and/or hearing panel facilitator, as needed, for other violations of university policy (e.g., academic dishonesty, alcohol violations, etc.).

The Associate Dean provides case consultation, support, and direction to the Assistant Deans and assists with case management for the office.


Case Management (45%)

    Primary facilitator for hearing panels considering allegations of sexual misconduct, discrimination, and/or harassment by: ensuring adherence to procedures, managing proceeding logistics, serving as technical advisor to hearing panel, responding to complainant/respondent/witness/advisor concerns (prior to the hearing and as it occurs during and after the proceedings), providing precedent and prior offense information to hearing panel, and documenting hearing proceedings. Write a post-hearing report for each case reflecting a hearing panel’s understanding of the case and its decision. Ensure prompt, thorough, equitable, impartial, and reliable processing of all reported cases, minimizing institutional risk. Verify student compliance with sanctions issued as result of a hearing. Regularly consult with key campus partners (e.g., Office for Institutional Equity, Title IX Coordinator, general counsel, graduate schools, and others) as university policies and procedures related to the disciplinary process are implemented. Stay current with emerging and best practices for responding to complaints of sexual misconduct, discrimination, and/or harassment; recommend policy and procedural enhancements or modifications. Prepare case file for Appellate Board to review in student appeals; write office’s response to claims of procedural errors by appellant; appear in front of Appellate Board to answer questions as requested. Assist in the identification/evaluation of accommodations requests by/for complainants and respondents. Serve as a hearing officer for administrative resolution of cases of student and group/organization misconduct. Determine responsibility for allegations of misconduct; issue university-level sanctions as appropriate (up to and including suspension and/or expulsion). Assist in the facilitation of non-disciplinary adaptive conflict resolution models (i.e., resolution by agreement, restorative processes, mediation, etc.).
  1. Counsel students in academic, personal, and disciplinary matters; assess at-risk students for additional intervention by appropriate personnel (e.g., Counseling and Psychological Services).
  2. Maintain record of cases in office database.

Management (35%)

    Meet regularly with Assistant Deans to review case statuses, provide case consultation, support, and direction for Assistant Deans. Assist with case management for the office by reviewing open cases, running case data reports, and ensuring timely closing of case files by Assistant Deans. Manage the recruitment and selection of student, faculty, and staff members of the Student Conduct Board (and student members of the Appellate Board). Oversee panel selection for Student Conduct Board hearings.
  1. Coordinate the Office of Student Conduct Student Advisory Group.

Communication and Training (15%)

    Identify and implement training opportunities to enhance hearing panelists’ skills. Identify at-risk student populations by analyzing current and historical reporting data and nascent trends; partner with other campus offices to aid in implementing interventions. Work collaboratively with other university offices in assessment of campus culture around sexual misconduct and hate-/bias-related (i.e., discrimination and/or harassment) issues; serve on departmental, divisional, and university committees. Aid in the preparation of reports and other communications regarding nature of and response to reports received. Speak to various constituencies about the Office of Student Conduct’s role in addressing/responding to discrimination, harassment and reported sexual misconduct matters.

Other Administrative Duties (5%)

  1. Serve as a “dean on-call” in 24-hour emergency on-call rotation; respond to crises involving students.
  2. Other related duties as assigned

Departmental Preferences:

Master’s degree in higher education/student services, counseling, law, or related area and six years of relevant experience in a higher education or related setting. Regulatory/legal experience desirable, specifically in the arena of sexual misconduct, discrimination and/or harassment. Outstanding writing skills required; writing sample must be submitted. Background in advising/counseling students and prior work administering disciplinary processes preferred.

Specific Skills and Competencies:

  • Excellent verbal and written communication skills, critical-thinking skills, use of sound judgment.
  • At least two years of direct experience in discrimination, harassment, and sexual misconduct related issues.
  • Knowledge of university disciplinary systems and relevant legal issues.
  • Strong attention to accuracy and detail.
  • Investigative experience.
  • Experience facilitating/conducting hearings.
  • Skills relevant to establishing and maintaining successful partnerships with alumni, parents, faculty/staff, administration, members of the community, and other stakeholders.
  • Ability to take initiative, balance multiple projects, set priorities, and work autonomously yet also as a member of a team.
  • Ability to communicate difficult/sensitive information.
  • Advanced knowledge, skills, and attitudes related to providing counseling and advising support, direction, feedback, critique, referral, and guidance to individuals and groups.
  • Advanced knowledge, skills, and attitudes needed to understand and apply ethical standards to one’s work.
  • Advanced proficiency with knowledge, skills, and attitudes used in the selection, supervision, motivation, and formal evaluation of the effective application of strategies and techniques associated with risk management and crisis management.
  • Advanced knowledge, skills, and attitudes relating to policy development processes used in various contexts, the application of legal constructs, and the understanding of governance structures and their effect on one’s professional practice.
  • Advanced knowledge, skills, and attitudes required of a leader, whether it be a positional leader or a member of the staff, in both an individual capacity and within a process of how individuals work together effectively to envision, plan, effect change in organizations, and respond to internal and external constituencies and issues.
Minimum Qualifications


Work requires analytical, organizational and communication skills generally acquired through completion of a bachelor's degree program.


Work generally requires six years experience student personnel/services, college or university administration, or a related field to acquire skills necessary to manage a major program area within student affairs. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.




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Job No:
Posted: 10/16/2020
Application Due: 1/14/2021
Work Type: