Job description

Summary: Supervise, and coordinate the operational activities of the designated Disbursement Services Team.


Supervise, and coordinate the operational activities involved in executing, balancing and completing the biweekly, faculty/staff and non-compensatory payrolls. Perform the functions to execute the assigned payrolls and support the Time and Attendance systems used by employees and supervisors.

Coordinate and supervise operational activities involved in balancing master data changes in the payroll system. Execute edit reports, and monitor corrections as necessary. Process file loads for deductions and payments, generating interfaces to other systems.

Coordinate and supervise the day to day operations related to changes necessary for correct Time and Attendance data on employees. This includes security changes.

Maintain interface with Administrative Systems Management and other corporate entities to ensure appropriate operation of systems.

Develop and recommend operating policies and procedures and long range objectives.

Perform detailed analysis of issues resulting from the payroll processes, time and attendance period close and third party remittance. Prepare reports and analysis, setting forth progress, adverse trends, and appropriate recommendations.

Maintain interfaces with financial management, departmental business managers, data processing systems management, and service area management.

Plan and conduct meetings with team members to ensure compliance with established practices, to implement new policies and to keep employees abreast of current changes and standards.

Develop recommendations and provide specifications for system changes, including managing workflow, system design and support, customer service and any new or scheduled programs.

Conduct thorough testing for any applicable system changes and develop documentation to support the changes.

Recommend various personnel actions including, but not limited to, hiring, performance appraisals, promotions and vacation schedules; train new employees.

Manage the day to day interaction with all departments and employees on policies, procedures, etc. escalating issues to senior management as necessary.

Provide training support to assist with educating departmental Payroll Representatives, HRIC staff, etc.

Stay current on applicable laws and regulations to help ensure compliance with all federal and state regulations relating to Payroll. Develop current understanding of legislative changes and implement requirements of new legislation as directed by senior management.

Provide support to senior leadership for special projects, including pay policy changes, system changes, performing research and other tasks as needed.

Minimum Qualifications


Work generally requires a bachelor's degree in Business Administration, Accounting or related field.


Work requires four years progressive experience in an accounts receivable environment. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.




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Job No:
Posted: 10/16/2020
Application Due: 1/14/2021
Work Type: