Administrative Operations Manager III

Location
Tucson, AZ
Posted
Oct 16, 2020
Institution Type
Four-Year Institution
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The Manager, Finance & Administration oversees all aspects of finance and administration within ACBS. This includes, but is not limited to budgeting, long-term forecasting, managing direct reports, human resource operations, risk management, data analysis, strategic revenue generation, and all financial and accounting functions. Additionally, this position distinguishes itself from other positions due to the high-level and professional focus on providing business strategy guidance to decision makers, application of significant experience towards solving problems independently, leadership, delegation, and active mentoring of colleagues and staff. Given the complexity of work, the successful candidate must excel at overseeing the work of the office through delegation, direction, and empowerment of their direct reports.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs;sick leave, paid vacation and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

As a cost-saving measure related to the impact of COVID-19, Furlough and Furlough-Based Salary Programs have been approved by the Arizona Board of Regents. All new hires subject to the programs will be notified in accordance with adopted Furlough and Furlough-Based Salary Programs guidelines and will be required to comply with all measures. To learn more about the programs and whether this position is affected, please visit hr.arizona.edu/FY-2020-2021-Furlough-Program.


Duties & Responsibilities

The scope and scale of ACBS with its instructional, research, and off-campus activities warrants a strategic partner working synergistically with unit leaders to manage and direct the financial resources of the units. The manager must be a partner in driving the academic mission of the unit through the role as the lead finance officer, and by understanding and advocating for the mission through business analysis, development, and decision making. The incumbent must be able to thrive in an energized, demanding, ever-changing business environment.

  • Serve as the financial leader for ACBS, in partnership with the unit head and Associate Dean, Finance and Administration.
  • Mentor, develop, supervise and delegate to junior staff.
  • Be a partner in the development of new revenue sources, work to proactively resolve problems, and develop appropriate processes and practices that incorporate innovation and efficiency, as well as compliance.
  • Recommend changes to policies and procedures; constructively challenge policies and procedures that yield little or no value. Implement and interpret new and existing university and/or college policies.
  • Effectively and professionally communicate financial information and business policies and procedures to faculty, administrators, staff, and students. Communications should be understandable to the audience and tactful. Understand and employ the ambassadorial role of communication to avoid conflict and address sensitive issues successfully.
  • Advise the unit leader on anticipated issues to develop strategic responses and long-term plans.
  • Communicate spending plans and tracking of budgets and projections with unit leader and principal investigators.
  • Participate in internal and external audits and organizational unit reviews, as necessary.
  • Administer proper accounting, desk procedures, and records management. Use these activities to create cross-training opportunities and succession planning.
  • Manage expenditures in accordance with university policies and procedures, and within the assigned budget.
  • Analyze budget needs and requests and prepare budget allocations and reports among departments and programs. Monitor and adjust budgets throughout the year.
  • Oversee the day-to-day business functions of the school. These include, but are not limited to disbursements, travel transactions, account maintenance and reconciliation, procurement, fund transfers, Pcard transactions, payroll and human resource transactions.
  • Assist faculty with pre-award sponsored research proposal preparation, and oversee post-award management, including effort reporting and cost sharing. Work collaboratively with College pre-award embed assigned to the school.
  • Manage the preparation of position descriptions, recruitment, hiring processes and other employment issues including promotions, pay increases, disciplinary issues, employee information changes, leaves and terminations.
  • Promote ethical behavior and compliance in all business-related activities.
  • Complete regular and prudent reviews of accounts and transactions; fraud/misuse prevention and detection; concerns are appropriately communicated and investigated within the unit and college.
  • Maintain currency in the field through training, professional development, and mentorship inside and outside the college.
  • Work collaboratively within the unit(s) and across the college and university. Support, participate, and enable teamwork or individual approaches as appropriate. Support the mission of the college and engender positive working relationships through strong professional judgment, tact, customer service, confidence, competence, and character.
  • Demonstrate understanding of the needs of faculty and unit head in developing mission-oriented strategies.
  • Represent the school at university and college meetings.
  • Other duties as assigned.
Minimum Qualifications
  • Bachelor’s degree in Accounting, Finance, BusinessAdministration, Public Administration or a directly related field AND at leastfive years of relevant experience and success in positions with increasingresponsibility in financial operations.
  • At least two years of significant managerial experience in a professional business environment to include successful hiring, terminations, and performance management and improvement.
Preferred Qualifications• Experience with complex financial and accounting systems, and business intelligence tools.
• Demonstrated ability to think logically and solve complex analytical problems.
• Ability to communicate clearly and effectively to a variety of audiences orally and in writing.
• Excellent organization including independent ability to stay on task in a fast-paced environment. People skills including strong emotional intelligence.
• Proficiency with Microsoft Excel, including experience with conditional formulas, graphs/charts, pivot tables, and conditional formatting. Experience creating attractive and effective technical reports.


FLSAExempt Full Time/Part TimeFull TimeNumber of Hours Worked per Week40 Job FTE1.0Work CalendarFiscalJob CategoryAgriculture and ExtensionBenefits EligibleYes - Full Benefits Rate of Pay$70,000-$86,000 (DOE)Compensation Typesalary at 1.0 full-time equivalency (FTE) Grade10 Career Stream and LevelM3Job FamilyAdministrative Operations Job FunctionOrganizational Administration Type of criminal background check required:Fingerprint criminal background check (security sensitive due to title or department) Number of Vacancies1 Target Hire Date11/1/2020 Expected End Date Contact Information for CandidatesJanis Rutherford
[email protected]
Open Date9/25/2020Open Until FilledYesDocuments Needed to ApplyResume, Cover Letter, and One Additional DocumentSpecial Instructions to ApplicantYou will be required to provide contact information for a minimum of three professional references, which include an email address and phone number, as a separate document you’ll add to your application as the additional document requested.
Diversity StatementAt the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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