Academic Administrative Professional I

Location
Tucson, AZ
Posted
Oct 16, 2020
Institution Type
Four-Year Institution
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The Office of the Vice President and Dean seeks to hire an academic administrative professional to provide high quality program coordination and varied administrative support to the office. Reporting to the Executive Associate to the Vice President and Dean the successful candidate will be responsible for facilitating the college promotion/tenure continuing status review process, the Post-Tenure Review Audit process and assisting with administrator five-year reviews in coordination with the Assistant Dean of Faculty Affairs and the Director of Administration and Communications. The successful applicant will be joining a team of 4 full-time professional staff who work together to provide administrative, business, events and communications support to the Vice President of Agriculture, Life and Veterinary Sciences, and Cooperative Extension, who is also the Charles-Sander Dean of the College of Agriculture and Life Sciences. The Division of Agriculture, Life and Veterinary Sciences, and Cooperative Extension includes the College of Agriculture and Life Sciences, University of Arizona Cooperative Extension, and Arizona Experiment Station.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

As a cost-saving measure related to the impact of COVID-19, Furlough and Furlough-Based Salary Programs have been approved by the Arizona Board of Regents. All new hires subject to the programs will be notified in accordance with adopted Furlough and Furlough-Based Salary Programs guidelines and will be required to comply with all measures. To learn more about the programs and whether this position is affected, please visit hr.arizona.edu/FY-2020-2021-Furlough-Program.

Duties & Responsibilities

Coordinate college-level review of promotion andtenure/continuing status cases and the Post-tenure Review Audit process.

Facilitate the activities of four college-level committeesand their activities within the promotion process by providing all resourcesneeded including guidance on college and university policy and procedure whileensuring all college and university deadlines and reporting requirements aremet as mandated by UHAP.

Update and maintain content for the division facultypromotion and tenure web page to ensure accurate and current information isaccessible.

Provide financial and accounting support, as a back-up whenthe administrative associate is absent and when additional support is needed.

Complete and submit financial forms such as disbursementvouchers, request for gift disbursement, travel authorizations, expensereimbursements, and PCard use forms.

Provide exceptional customer service by providinginformation and directing inquiries made by phone, mail, or in person.

Provide administrative support to the vice president and theexecutive associate to the vice president and dean by

  • Preparing various reports as requested to support the academic mission of the university and the college
  • Distributing information on behalf of the vice president to direct reports through various channels of communication and
  • Composing copy-edit various communications.

Provide additional administrative support to the Office ofthe Vice President and Dean as needed.

 

  • Demonstrated proficiency in using Microsoft Word, Excel, Outlook and PowerPoint.
  • Demonstrated ability to proficiently multi-task; provide exemplary customer service to a variety of constituents, while providing timely responses with diplomacy and discretion; skillfully manage projects of varying size and complexity; utilize strong oral and written communication skills to effectively convey messages appropriately.
  • Strong organizational, time management and communication skills as well as a great degree of professionalism and attention to detail.
Minimum Qualifications
Bachelor’s degree and 1 year of relevant experience or 5years of relevant work experience.Preferred Qualifications

2-5 years of relevant work experience.

Experience using UAccess Analytics and UAVitae systems.

Knowledge and familiarity with UAccess Financials, Analytics and Employee business applications and systems.

Knowledge and familiarity with UA business policies and procedures.

FLSANon-Exempt Full Time/Part TimeFull TimeNumber of Hours Worked per Week40 Job FTE1.0Work CalendarFiscalJob CategoryAcademic AdministrationBenefits EligibleYes - Full Benefits Rate of PayDOECompensation Typehourly rate Grade7 Career Stream and LevelPC1Job FamilyAcademic Affairs Job FunctionAcademic Administration Type of criminal background check required:Name-based criminal background check (non-security sensitive) Number of Vacancies1 Target Hire Date Expected End Date Contact Information for CandidatesSylvia Ramirez Executive Associate to the Vice President and Dean [email protected] Open Date9/17/2020Open Until FilledYesDocuments Needed to ApplyResume and Cover LetterSpecial Instructions to Applicant Diversity StatementAt the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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