Administrative Assistant

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Job TitleAdministrative AssistantFLSA StatusSalaried Non ExemptPosted Salary Range$22,812 per yearEmployment StatusFull TimeDepartmentSchool of Arts & SciencesMinimum Qualifications

High school diploma and some college

Licensing Requirements: None

Purpose of Job

Administrative assistant of the Military Science department will assume the duty of clerical and administrative support to optimize the workflow procedures for the department.

Scope of Responsibilities

The Administrative Assistant work under the direct supervision of the Professor and Chair of Military Science and is accountable for performing a variety of administrative tasks and other duties assigned in support of the Military Science Department.

Essential Job Functions

Answer phone calls/redirect them when necessary.
Manage the daily/weekly/monthly agenda and arrange new meeting/appointments.
Prepare products for weekly staff meetings.
Open and distribute incoming mail.
Prepare and disseminate correspondence, memos and forms.
Support and facilitate the complete of regular reports.
Develop and maintain filing a system.
Assist with planning and distributing information.
Serve as the point of reference for all queries, requests or issues related to the Military Science Department.
Manage/reorder/maintain office supplies and place appropriate orders.
Supervise and train work study students.
Prepare time sheets for work study students.

Qualifications

High school diploma and some college

Licensing and Certifications

None

Knowledge Skills and Abilities

Knowledgeable of office procedures and methods.
Ability to operate office equipment including computers and applicable software applications such as word processing, spread sheets, and databases.
High degree of multi-tasking and time management capability.
Excellent written and verbal communication skills.
Basic principles and practices of budget preparation and administration.
Knowledge of records management.
Takes initiative to complete necessary reccurring tasks without prompting.

Work in noisy (above 85 decibels) areasNoSedentary Work - Exerting 10 poundsFrequentlyLight Work - Exerting up to 20 poundsFrequentlyMedium Work - Exerting 20-50 poundsOccasionallyHeavy Work - Exerting 50-100 poundsNot RequiredVery Heavy Work - Exerting in excess of 100 poundsNot RequiredTravelOccasionallyExtended Work HoursOccasionallyPosting NumberS643Number of Vacancies1LocationLormanPosition End Date (if temporary)Open Date10/01/2020Close Date10/30/2020Open Until FilledNoEEO Statement

EEO Statement:
Alcorn State University does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, age, disability, or other factors prohibited by law in any of its educational programs, activities, services, admissions, or employment practices. The following offices are designated to handle inquires and/or complaints regarding non-discriminatory policies and procedures of Alcorn State University:
Complaints, inquiries, or specific requests in regard to Title IX and Section 504 directives should be made to: Title IX Office, Walter Washington Administration Bldg., Room 519A, Lorman, MS, 39096, (601) 877-6700.
Complaints, inquiries, or requests in regard to non-discrimination in employment practices should be made to: Human Resources Department, Walter Washington Administration Bldg., Room 107, Lorman, MS, 39096, (601) 877-6188
Questions, complaints, or requests in regard to ADA/ADAAA compliance in employment practices should also be made to the department of human resources.

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    Applicant DocumentsRequired Documents
    1. Resume
    2. Cover Letter/Letter of Application
    3. Unofficial Transcripts
    4. Letter of Recommendation (Professional)
    5. Letter of Recommendation (Personal)
    6. Letter of Recommendation (Professional or Personal)
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      Job No:
      Posted: 10/16/2020
      Application Due: 10/30/2020
      Work Type:
      Salary: