Administrative Assistant III
TITLE: Administrative Assistant IIIDEPARTMENT: School of Social Work and Public Administration REPORTS TO: Chair, School of Social WorkEFFECTIVE DATE: TBDEMPLOYMENT STATUS: Full-time EMPLOYMENT CLASSIFICATION: Non-exempt PRINCIPAL PURPOSE OF JOB: Under general supervision, performs and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment, facilities, and inventory management, specialized recordkeeping and database management, and/or specified information-gathering projects and tasks. Coordinates and facilitates meetings, program functions, and/or special events, as appropriate. Trains and supervises lower graded staff. May coordinate specified administrative activities and reporting across multiple organizational units within a department. ESSENTIAL JOB FUNCTIONS:Oversees and/or performs a range of diverse administrative activities for the department or organizational unit; serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the unit.Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation, monitoring electronic mail, and social media platforms, including Twitter, Facebook, Instagram, and other social media platforms as necessary.Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives.Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources, and reproduces charts, graphs, and tables.Provides extensive support and has significant Budget responsibilities covering numerous (usually twelve or more) departments.Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding.Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, reviewing and transmitting incoming and outgoing correspondence, electronic mail, and completing operational commitments.
KNOWLEDGE, SKILLS, and ABILITIES:
- No or very limited physical effort required.
- No or very limited exposure to physical risk.
KENTUCKY STATE UNIVERSITY is an Equal Opportunity EmployerThe functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.