Center Administrator

Job description

Position Details

Job TitleCenter Administrator - School of Health Sciences and Public HealthPosition Number8150702Job CategoryUniversity StaffJob TypeFull-TimeFLSA StatusExemptCampusMaywood-Health Sciences CampusDepartment NameLocation CodeSCHOOL OF HEALTH SCIENCES & PUBLIC HEALTHIs this split and/or fully grant funded? NoDuties and Responsibilities

Position Overview
The Center Administrator will assist Parkinson School of Health Sciences and Public Health (Parkinson) with the day to day operation of the Center for Health Innovation and Entrepreneurship (CHIE). The Center Administrator reports administratively to the Director of Administration and programmatically to the Dean and subsequently to the Inaugural CHIE Director (to be hired FY22). The position interfaces with senior-level administrators across the university including provosts, deans, center directors and externally with public and private-sector leaders and partners.

This position is based at the Health Science Campus (HSC) but may require travel to the Lakeshore Campus (LSC).

Duties and Responsibilities
Program Management
•Under direction of the Center Director, independently planning and managing strategic initiatives for the Center to ensure they are completed in a timely fashion, within budget and keeping stakeholders informed the entire way. For example, strategic initiatives will include:
oConvening training workshops am) (such as the NIH-supported I-Corps program) involving students, faculty, and community
oConvening Innovation Entrepreneur Challenges and competitions

Client Relationship Managing
•Maintains an ongoing level of engagement with key customer and building and maintaining profitable relationships with key stakeholders to support the strategic growth trajectory and impact of the CHIE
oInitiates, manages, and maintains internal and external partnerships, including interfacing with Advancement and the Baumhart Center in the Quinlan School of Business
oKeeps stakeholders informed on Parkinson’s Health and Entrepreneurship activities, including interfacing with University Marketing and Communication to ensure strategic communication via the Center website and other digital means
oGrows the Center’s understanding of the external Chicagoland entrepreneur ecosystem and strategizes accordingly.
Operational Administration
•Manages CHIE daily operations and communications
•Participates in the design and development of affiliations and contracts. Routes them for approval and execution.
•Coordinates and plans appointments, meetings, and events.
•Maintains data and records for CHIE
•Acts as point person for CHIE projects and queries to enhance coordination throughout the center and university.
•Organizes and coordinates special projects and events.

Fiscal Administration
•Assists with developing and overseeing the center budget operations including the annual budgets, gifts, development, and other funding sources. This includes fiscal administration of the Parkinson Innovaiton and Entrepreneurism Endowment
•Monitors accounting reports and documents
•Performs financial analyses and fiscal planning
•Maintains optimal, cost-effective delivery of services,
•Prepares budgets for capital expenditures, operating expenses, grant and contract applications and funded awards.
•Prepares ad hoc financial reports as required.
•Authorizes all center expenditures including hiring authorizations, purchasing equipment, and professional services, facility improvement and repair, reimbursements and contractual agreements.

Minimum Education and/or Work Experience
•Bachelor’s degree from an accredited college or university
•Work experience in higher education setting.
•Knowledge, understanding and commitment to the mission and values of Loyola University Chicago and the Parkinson School of Health Sciences and Public Health
•Proven working experience in project management including excellent organizational skills, budget management, attention to detail and multitasking skills
•Strong communication and interpersonal skills and the ability to build and maintain relationships with individuals at all levels. Must be able to work well within a culturally diverse environment with the ability to handle all situations with tact and diplomacy
•Proficient in the use of Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat and experience with higher education learning management systems.

Minimum Education and/or Work Experience

Minimum Education and/or Work Experience
• Bachelor’s degree from an accredited college or university
• Work experience in higher education setting.

Qualifications

Minimum Education and/or Work Experience
•Bachelor’s degree from an accredited college or university
•Work experience in higher education setting.
•Knowledge, understanding and commitment to the mission and values of Loyola University Chicago and the Parkinson School of Health Sciences and Public Health
•Proven working experience in project management including excellent organizational skills, budget management, attention to detail and multitasking skills
•Strong communication and interpersonal skills and the ability to build and maintain relationships with individuals at all levels. Must be able to work well within a culturally diverse environment with the ability to handle all situations with tact and diplomacy
•Proficient in the use of Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat and experience with higher education learning management systems.

Certificates/Credentials/Licenses

Bachelor’s degree from an accredited college or university

Computer Skills

Proficient in the use of Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat and experience with higher education learning management systems.

Supervisory ResponsibilitiesNoRequired operation of university owned vehiclesNoDoes this position require direct animal or patient contact? Physical DemandsRepetitive MotionsWorking ConditionsNoneOpen Date09/30/2020Close DateSpecial Instructions to ApplicantsQuick Link for Postinghttp://www.careers.luc.edu/postings/14342Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Other
  2. * Why do you want to work for Loyola University Chicago?

    (Open Ended Question)

  3. * Do you have a Bachelor’s degree from an accredited college or university?
    • Yes
    • No
  4. * Do you have any higher education work experience?
    • Yes
    • No
Applicant DocumentsRequired Documents
  1. Resume
Optional Documents
  1. Cover Letter/Letter of Application

 

 

 

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Job No:
Posted: 10/15/2020
Application Due: 12/14/2020
Work Type:
Salary: