Director, Student Affairs and Registration

Job description

Position Details

Job TitleDirector - Student AffairsPosition Number8150701Job CategoryUniversity StaffJob TypeFull-TimeFLSA StatusExemptCampusMaywood-Health Sciences & Rogers Park-Lake Shore CampusesDepartment NameLocation CodeSCHOOL OF HEALTH SCIENCES & PUBLIC HEALTHIs this split and/or fully grant funded? NoDuties and Responsibilities

Position open to current eligible Loyola employees only

Position Overview

The Director of Student Affairs will oversee Parkinson School of Health Sciences and Public Health (Parkinson) enrollment and student events and activities, student group activities, the internal scholarships and awards process, and international program activities. The Director of Student Affairs coordinates office and program support and supervises the Parkinson advisors and program coordinators. The Director will also work collaboratively with the Director for Experiential Learning. The Director of Student Affairs reports administratively to the Director of Administration and programmatically to the Associate Dean for Academic Affairs (when that position is filled).

The Director of Student Affairs supports all undergraduate and graduate students, faculty, and staff across all Parkinson campuses, programs and sites. This position can be based at either the Lakeshore Campus (LSC) or Health Science Campus (HSC), but requires weekly presence at both campuses.

Duties and Responsibilities:
Student Affairs and Registration
•Coordinates and administers student support to enrolled and prospective undergraduate and graduate students, such as course registration, graduation processing, degree auditing, petitioning, withdrawals, program documentation, computer accounts, information sessions, receptions, and student orientations.
•Oversees student scholarships distribution and processing through financial aid
•Serves as member of the Parkinson Awards and Scholarship committee aiding in the identification and selection of students, faculty and staff eligible for designated awards and scholarships
•Serves as a liaison between student leaders and Parkinson administration and faculty, making recommendations for policies, processes, and services to better support Parkinson students
•Represents the interests of the students and Parkinson on University committees and initiatives
•Manages communications to students through program SAKAI sites, as necessary
•Assists in collaboration with other colleges and/or departments to ensure a coordinated approach to student recruitment and retention activities.
•Working knowledge of university academic processes.
•Oversees and implements policies and procedures on a range of student affairs issues such as class absences, grievances, appeals, incompletes, probation and withdrawals; coordinates and enforces dean’s policies and procedures, and ensures compatibility with locally operating policies university-wide.
•Determines and interprets student services needs on an individual basis, and initiates referrals to appropriate student and/or academic services; advises students on policy issues, acts as student advocate, and resolves problems as necessary.
•Initiates, develops, and sustains strong positive relations with program coordinators and departmental leadership to ensure achievement of the mission and goals of the department and college.
•Develops or assists in the development and production of program advertising, promotional flyers and related recruitment initiatives.
•Oversees Parkinson student organizations
oCoordinates the development of new Parkinson student organizations
oOversees Parkinson student organization adherence to university and/or Parkinson organization policies and procedures
oSupervises event planning, budgets, and other activities for all Parkinson student organizations and student leaders
oReviews and maintains student organization records
•Serves as the Parkinson liaison for the international Jesuit honor Society’s (Alpha Sigma Nu) annual selection process and the President’s Medallion nominee.

Scholastic Record Keeping and Outcomes Reporting
•Collects and analyzes statistical data and develops reports, reporting systems, instruments, mechanisms, and standards designed to evaluate effectiveness of programs and services.
•Maintains student records on database, creates and provides reports.
•Collaborates with faculty and staff on use of customer relationship management (CRM) tracking system
•Assists with accreditation reviews; coordinates logistics, scheduling and related matters.
•Assists the Director of Administration with maintaining faculty workload database.

Events/Activities
•Oversees the design and implementation of Parkinson events including, but not limited to, commencement, convocations, orientation, career fairs, Loyola Weekend, Day of Scholarship, and other recognition ceremonies for both undergraduate and graduate programs
•Creates and maintains Parkinson programming and event calendar to ensure the success and involvement of Parkinson students, faculty, and staff
•Manages Parkinson event expense budgets, coordinates vendor payments, and student reimbursements
•Assumes responsibilities for student recruitment activities working with admissions to coordinate prospective student tours, shadowing, and other recruitment efforts
•Assists faculty and students with the coordination of international program activities
•Supports administrative assistants with non-academic reservation of campus spaces
•Collaborates with program directors and faculty to set-up and maintain procedure manuals for specific events
•Serves as liaison to campus-wide planning committees, as needed

Other Duties
•In conjunction with associate deans, program directors, and chairs, works to plan, organize, and assign work for student services and administrative staff, focusing on efficiency and quality.
•Works with department chairs to assess, develop and evaluate plan for Parkinson faculty resources and support
•Maintains Parkinson resource guides, and assists with Parkinson new faculty orientation
•Assists with registration activities as needed to support coordinators.

Performs other duties as needed.

Minimum Education and/or Work Experience
•Master’s degree from an accredited college or university in Higher Education, Student Personnel, Student Development, Student Affairs, or a related field, required.
•Three or more years of work experience in higher education setting involving student affairs, student activities, student development, student event planning, or a related area
•Knowledge, understanding and commitment to the mission and values of Loyola University Chicago and the Parkinson School of Health Sciences and Public Health
•Demonstrated success with planning, coordinating, and implementing large and small scale, detail-orientated projects and events
•Must be self-directed, innovative and able to assess current operations in an effort to develop practical action programs to improve the functioning of department operations
•Experience in managing expense budgets
•Demonstrates strength and experience in team-building and collaboration, and able to work well with individuals at all levels
•Must be able to work well within a culturally diverse environment with the ability to handle all situations with tact and diplomacy
•Must possess strong organization skills, and effective verbal and written communication skills
•Proficient in the use of Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat and experience with higher education learning management systems.
•Position requires ability to travel between campuses as well as occasional early morning, weekend and evening responsibilities

Minimum Education and/or Work Experience

A master’s degree in a relevant discipline plus a minimum of five years of progressively responsible student life or teaching experience in a professional setting are required.

Qualifications

Minimum Education and/or Work Experience
•Master’s degree from an accredited college or university in a related field required.
•Three or more years of work experience in higher education setting involving student affairs, student activities, student development, student event planning, or a related area
•Knowledge, understanding and commitment to the mission and values of Loyola University Chicago and the Parkinson School of Health Sciences and Public Health
•Demonstrated success with planning, coordinating, and implementing large and small scale, detail-orientated projects and events
•Must be self-directed, innovative and able to assess current operations in an effort to develop practical action programs to improve the functioning of department operations
•Experience in managing expense budgets
•Demonstrates strength and experience in team-building and collaboration, and able to work well with individuals at all levels
•Must be able to work well within a culturally diverse environment with the ability to handle all situations with tact and diplomacy
•Must possess strong organization skills, and effective verbal and written communication skills
•Proficient in the use of Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat and experience with higher education learning management systems.
•Position requires ability to travel between campuses as well as occasional early morning, weekend and evening responsibilities

Certificates/Credentials/Licenses

Master’s degree from an accredited college or university in a related field required.

Computer Skills

Proficient in the use of Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat and experience with higher education learning management systems.

Supervisory ResponsibilitiesNoRequired operation of university owned vehiclesNoDoes this position require direct animal or patient contact? NoPhysical DemandsRepetitive MotionsWorking ConditionsNoneOpen Date09/30/2020Close DateSpecial Instructions to ApplicantsQuick Link for Postinghttp://www.careers.luc.edu/postings/14344Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you currently employed as a faculty or staff member at Loyola University Chicago?
    • Yes
    • No
  2. * How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Other
  3. * Why do you want to work for Loyola University Chicago?

    (Open Ended Question)

  4. * Do you have a master’s degree in a relevant discipline?
    • Yes
    • No
  5. * Do you have at least five years of progressively responsible student life or teaching experience in a professional setting?
    • Yes
    • No
Applicant DocumentsRequired Documents
  1. Resume
Optional Documents
  1. Cover Letter/Letter of Application

 

 

 

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Job No:
Posted: 10/15/2020
Application Due: 12/14/2020
Work Type:
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