Program Management & Governance Specialist

Job description

Program Management & Governance Specialist

Job no: 506577
Work type: Staff Full Time
Location: Washington D.C.
Department: UMDI - PMFO Head Start
Union: Non-Unit Exempt
Categories: Sponsored Programs, Grants and Contracts

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

Job Summary

The University of Massachusetts Donahue Institute (UMDI) is a public service, outreach, and economic development unit of the University of Massachusetts, providing government, business, and non-profit organizations with effective solutions in the areas of research, organizational development, training, and technical assistance through its 9 distinct business units. UMDI has a budget of approximately $23 million per year and employs approximately 130 full-time professional employees, and 50 part-time, seasonal, and graduate student employees.

UMDI’s PMFO business unit, funded through the federal Office of Head Start (OHS) National Training & Technical Assistance (T/TA) System, works closely with OHS to ensure that all Head Start/Early Head Start (HS/EHS) agencies have access to current, high-quality and evidence-based information, resources, and T/TA to support program management, leadership, governance and fiscal operations.

The PMFO Program Management and Governance Specialist will enhance Regional Grantee Specialists’ knowledge of program management functions through the provision of T/TA through various means including virtual technology, phone conferences, and on-site visits. The PMFO Program Management and Governance Specialist will create high quality, evidence-based materials to use during presentations and/or be placed on the Office of Head Start’s national website, Early Childhood Learning and Knowledge Center (ECLKC). These resources will positively affect the delivery of services to the nation’s most vulnerable children and families by providing Grantee Specialists and grantees with the most up-to-date research on program management and governance.

Essential Functions

  • Provide T/TA on program management, governance and leadership in the following areas:
  • Program monitoring, self-assessment, and supporting a continuous quality improvement approach.
  • Strategic planning and program planning; developing written plans; and the Head Start planning cycle.
  • Goal setting, visioning, and action plan development.
  • Determining community needs and conducting and using a community assessment.
  • Key management systems and procedures for ongoing monitoring, addressing deficiencies, and quality improvement plans.
  • Human resources, including staff qualifications and professional development, human resources management, personnel policies, staffing requirements/program options, hiring, and degrees/credentialing.
  • Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA). Requirements and procedures for eligibility determination, recruitment, selection, enrollment, and attendance of children in HS/EHS.
  • Eligibility/enrollment of homeless, refugee, migrant and other vulnerable children/families.
  • Record-keeping and reporting (administrative requirements and standards, PIR, record access and retention).
  • Develop resources and deliver PMFO Program Management and Governance T/TA in collaboration with other T/TA Specialists.
  • Work closely with the Program Management Team Leader to provide seamless delivery of Program Management and Governance T/TA.
  • Communicate with appropriate Program Specialists and other Regional Office staff who work with grantees to determine the T/TA needs of the region.
  • Support regional T/TA staff in the selection and utilization of TA resources.
  • Work with other PMFO Specialists to create evidence-based materials on leadership and governance to be shared with Grantee Specialists and grantees and uploaded to the national Head Start website, ECLKC.
  • Participate in the planning and implementation of OHS sponsored national training events.
  • Travel, nationally, as requested by the T/TA Manager, and as needed, to ensure quality contract performance and to have additional contact for T/TA purposes with grantees and remotely-based staff.
  • Deliver presentations at professional meetings and national and regional conferences.
  • Support implementation of evaluation activities and ensure that all documentation and reporting is complete.
  • Other Functions

    • Participate in regular monthly virtual and occasional on-site team meetings of Program Management and Governance T/TA Specialists.
    • Respond to requests for Program Management and Governance T/TA from OHS, their T/TA systems, States/Territories/Tribes, and other stakeholders.
    • Participate in Program Management and Governance T/TA materials development, identify gaps in current materials, and participate in the dissemination of resources.
    • Prepare monthly and other reports by accessing input on progress indicators/outcomes.
    • Communicate in-person and via web-based/virtual forums.
    • Develop and maintain a working understanding of key University administrative procedures, systems, tools.
    • Participate in business unit and UMDI-wide initiatives as requested.
    • Performs other duties as assigned.

    Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

    • Bachelor’s degree in Early Childhood Administration or a related field.
    • Five (5) years of senior management experience with HS/EHS, OHS Regional T/TA system, early childhood field, and/or nonprofit agency.
    • Five (5) years’ experience providing management T/TA to non-profit leadership teams and Boards of Directors.
    • Strong knowledge of and experience with HS/EHS, child care programs and systems, and/or the Head Start Program Performance Standards.
    • Excellent skills and experience planning, coordinating, and providing customized management T/TA.
    • Excellent public speaking, group facilitation, and writing skills.
    • Effective T/TA skills and knowledge of adult learning, leadership, reflective practice and team processing.
    • Strong interpersonal and collaboration skills; successful experience working with diverse groups.
    • Strong organizational skills and the ability to manage multiple responsibilities effectively.
    • Ability to move and transport items up to 20 pounds from one location to another.

    Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

    • Master’s degree in Early Childhood Administration or a related field.

    Physical Demands/Working Conditions

    • Conduct work in a home-based office with high speed internet access, sufficiently free of distractions, where employee will be expected to maintain regular communication with supervising manager(s) and clients.
    • Position requires multiple hours in a stationary position and the use of office equipment and computers.
    • Regular travel required. Approximately 35% or more time spent traveling nation-wide to deliver T/TA and attend meetings.
    • The employee will be exposed to outside environmental conditions during travel times.
    • The physical/mental demands and work environment factor described above are representative of those that must be met by an employee to successfully perform the essential functions of the job.

    Additional Details

    This position is funded by grants and or contracts, and is contingent upon funding. This is a full time benefited position. No relocation assistance provided.

    The successful candidate must live in the United States, however, the position will be home-based. Ability and flexibility to travel on a regular basis (35% or more), to deliver T/TA and attend meetings nationwide will be required.

    Work Schedule

    Standard full-time work schedule consisting of five, eight-hour days and 40 hours each workweek. Work performed in addition to the regular work hours may be necessary, and may require a change in availability at specific times, to accommodate for variations in work demands.

    Salary Information

    Level 30

    Exempt Salary Ranges

    Special Instructions to Applicants

    Along with your application, please submit a resume, cover letter, and contact information for three professional references by October 27, 2020.

    UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

    Advertised: Oct 14 2020 Eastern Daylight Time
    Applications close: Oct 27 2020 Eastern Daylight Time




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    Job No:
    Posted: 10/15/2020
    Application Due: 10/27/2020
    Work Type: