Administrative Asst II

Job description

Posting Information

Posting Number2021033Posting/Functional TitleAdministrative Assistant IIUniversity Pay Plan TitleAdministrative Asst IILocationRound RockDepartmentSt. David's School of NursingRecruitment TypeOpen to AllJob TypeFull-TimeMonthly Salary$3,000 - $3,363Job Category Non-ExemptRequired Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

1. Previous administrative experience in a school or office setting.
2. Excellent interpersonal and organizational skills.
3. Independent problem-solving and decision-making skills.
4. Strong verbal and communication skills.
5. Attention to detail skills as evidenced by experience in preparing accurate correspondence and reports.
6. Basic skill level in Microsoft Word and Excel.
7. Ability to maintain confidentiality as evidenced with past work responsibilities.
8. Experience working with electronic documents.
9. Ability to prioritize work assignments.

Preferred Qualifications

1. 1 or more years of previous administrative experience.
2. Knowledge of student recordkeeping.
3. Prior work in a nursing academic setting.
4. Familiarity with the Family Educational Rights and Privacy Act (FERPA).
5. Experience using Access database.
6. Experience in marketing/promoting programs and/or events.

Job Description

The primary purpose of the Administrative Assistant II position is to provide administrative and general clerical support to all School of Nursing’s graduate academic programs. This position will assist the Graduate Program Director and Graduate Program Coordinators over these programs.

Job Duties

1. Provides administrative support to all School of Nursing graduate programs, including, but not limited to, taking meeting minutes, making student appointments, creating and completing reports, keeping records of enrollment and credentialing, serving as first point of contact for program inquiries (in person, via email, phone and/or mail), creating and maintaining electronic files.
2. Assists in maintaining web pages for the Nursing graduate programs.
3. Creates clinical badges for all graduate students and graduate faculty, and monitors badge supply inventory.
4. Provides support for graduate orientations and other events, assisted by other assigned staff as needed.
5. Other duties as assigned.

Additional Information to Applicants

In your cover letter, please explain how you meet all required qualifications.

Job Open Date10/07/2020Job Close Date (posting closes at midnight)10/20/2020Open Until FilledNoNormal Work DaysMonday, Tuesday, Wednesday, Thursday, FridayNormal Work Hours Start8:00AMNormal Work Hours End5:00PMPosting NoticesYOU WILL BE REQUIRED TO ELECTRONICALLY ATTACH A RESUME AND COVER LETTER TO YOUR APPLICATION. , YOU WILL BE REQUIRED TO ELECTRONICALLY ATTACH A LIST OF REFERENCES.Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.

Texas State University is a member of the Texas State University System.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions


By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Linkhttp://jobs.hr.txstate.edu/postings/32956Applicant DocumentRequired Documents
  1. Resume
  2. Cover Letter
  3. List of References
Optional Documents
  1. DD 214/DD1300
  2. Veteran's Preference
Supplemental Questions

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    Job No:
    Posted: 10/15/2020
    Application Due: 10/20/2020
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