Manager, Research Support (Psychology)

Job description

Job location: Miami, FL

Employment Type: Full-time
Posted data: 2020-10-13
Req: R100042091
Current Employees:

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Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

Position Details

The Department of Psychology in the College of Arts & Sciences is seeking a full-time Manager, Research Support in the Mental Health Disparities (MHD) Core of the Center for HIV and Research in Mental Health (CHARM). The Manager of the MHD Core will serve as the coordinator for all operational, personnel, programmatic, and financial matters which may affect the short or long-term success of the Core, and reports to the Core Director, Dr. Sannisha Dale and Co-Director, Dr. Joseph De Santis. The Manager will serve as the administrative liaison between the Core and the Administrative Core of CHARM, PI, Steven Safren, departmental and university administrators, and the local community. The incumbent will work closely with the Core Directors of the CHARM (Drs. Safren, Dale, Mitrani, Feaster, Jones, Rodriguez, Alcaide), with the Community Advisory Board (CAB), and with the local community. The incumbent will work to ensure that effective procedures are in place and implemented to achieve the goals of the Core and of community engagement activities. These goals involve collaborating to establish an infrastructure to increase HIV/AIDS mental health research at the University of Miami. This includes providing professional level support for investigators proposing research clinical studies involving human subjects and assists in the generation of databases, and update and maintenance of documentation. Moreover, the Research Support Manager will liaise with the UM IRB and CHARM to develop and implement procedures to accomplish research goals in a timely manner.

The applicant should demonstrate both experience with and interest in psychology and/or mental health research preferably focused on HIV, racial/ethnic minority health, LGBTQ+ health, behavioral medicine, mental health and/or community health. The applicant will be required to affirm and empower diverse individuals in terms of race/ethnicity, gender identity, sexual orientation, mental health, substance use, etc. The applicant should demonstrate experience with and a commitment to serving racial/ethnic minorities and the LGBTQ+ communities. Having the ability to manage and prioritize multiple projects simultaneously is key. The applicant will be responsible for collaborating with and visiting local communities and agencies.

The primary work location of this position is on the Miller School of Medicine campus, however this role will require traveling to and engaging in with agencies and residents in local Miami communities.


  • Bachelor's degree in Psychology, Public Health, or related field. Master’s degree preferred.
  • Minimum three years of relevant work experience.
  • Bilingual preferred.

Job Responsibilities

  • Coordinates routine activities of data maintenance, grant expenditure adherence, project evaluation, meeting scheduling, and research subject interfacing.
  • Maintains and develops project correspondence and organizes meetings for the Core.
  • Assists in developing annual scientific progress reports summarizing research activity within the Core.
  • Maintains general administrative records and participant records for the Core.
  • Participates in selected University and community research councils, committees, and organizations.
  • Serves as project liaison to other departments, outside organizations, government agencies, and product representatives.
  • Maintains current knowledge of IRB policies and procedures to ensure compliance, and acts as liaison with the IRB regarding Core-lead human subjects activities, assisting in preparation of IRB protocol submissions and reports.
  • Reviews investigator queries for consultation and triages queries to a designated expert.
  • Conducts data collection and management of the “consent to contact” patient database as needed, including attending community events off campus.
  • Conducts tablet-based interviews for community and clinic-based surveys at venues including the UM/Jackson HIV clinic, STD testing sites, etc., and conducting quality assurance review of data collected.
  • Carries out annual review and update of patient data by conducting patient follow up screenings of existing patients enrolled in the database, reviewing data collected for insertion in the study dataset.
  • Integrates and reviews patient data and acts as data management liaison with the CHARM and UM data management personnel, including preparing preliminary datasets and supporting materials for investigators wishing to access the databases.
  • Assist with the preparation of grant documents and submission of grant applications via InfoEd

Knowledge, Skills, and Abilities

  • Strong computer skills with proficiency in Excel, Word, PowerPoint, Outlook.
  • Highly organized, analytical and detail oriented with strong planning and writing skills, ability to work independently and think through activities.
  • Ability to manage extremely confidential information and oversee high-level, complex projects.
  • Excellent communication – verbal and written, interpersonal and organizational skills, and a collaborative management style.
  • Ability to supervise/manage staff and major projects or initiatives with tight deadlines.
  • Committed to high professional ethical standards and a diverse workplace.
  • Familiarity with University of Miami organization, systems and strategic initiatives - working knowledge of University Financial Systems such as Workday and IRB eProst (preferred).
  • Familiarity with REDCap and an IRB electronic system (e.g. Eprost) is preferred.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

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Job No:
Posted: 10/14/2020
Application Due: 1/12/2021
Work Type: