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Supervisor, Physical Collections Receipt & Processing Unit

Employer
Princeton University
Location
Princeton, New Jersey

Job Details


Supervisor, Physical Collections Receipt & Processing Unit

US-NJ-Princeton

Job ID: 2020-12055
Type: Full-Time
# of Openings: 1
Category: Library

Princeton University

Overview

The Princeton University Library seeks an energetic and experienced individual for a Supervisor position to manage and coordinate all activities in the daily operation of the Physical Collections Receipt and Processing unit. The successful candidate will supervise a team of staff members who’s responsibility it is to ensure that incoming library materials acquired by the university are properly received, recorded, processed, tracked and routed as appropriate to other library units for further processing in the most efficient and cost effective way. Rigorously monitoring quality control on all workflows.

The Supervisor will be responsible for overseeing several distinct workflows. Including initial receipt of library materials; opening boxes; verifying content; scanning invoices and sorting into defined categories. End to end processing of shelf ready library materials and initial processing of non-shelf ready plans in the library cataloging and acquisitions system. Preparing library materials going to commercial bindery; sorting softbound material and periodicals into separate binding categories. Label and property mark all finished cataloged material; discharging in the library circulation system and sorting by final destination.

Princeton University Library, one of the world’s leading research libraries, has a dedicated, knowledgeable staff of 300 in a large central library, 9 specialized branches and 3 storage facilities. PUL supports a diverse community of 5200 undergrads, 2700 graduates, 1200 faculty, and many visiting scholars. Holdings include more than 7 million printed volumes, 5 million manuscripts, 2 million non-print items, and extensive collections of digital text, data and images. Further info: http://library.princeton.edu



Responsibilities

The successful candidate will:

  • Supervise approximately 7 staff members including responsibility for hiring, training, monitoring and evaluating their daily work performance; provide training, mentoring, and feedback as needed.
  • Analyze and adjust workflows, daily operational procedures and task assignments, developing the staff to accommodate changes that affects the flow of incoming library materials.
  • Closely monitor quality of staff work and ensuring performance and quality control expectations are met.
  • Develop the necessary work rules and procedures to affect all of the above.
  • Provide leadership, guidance and advice to staff as a resource person on the receiving of library materials; shelf-ready cataloging, binding and other detailed processes.
  • Responsible for resolving complex problems generated by the staff in the unit.
  • Actively participate in all phases of work as appropriate.


Qualifications

Required:

  • Bachelor’s degree or equivalent experience.
  • Minimum 3 years work experience in a library or related field.
  • At least 2 years of relevant and recent supervisory experience in an academic library setting or in an organization of similar complexity. Proven successful experience with hiring, training and supervising staff in a high-demand, complex workflow environment.
  • Demonstrated evidence of excellent interpersonal, analytical, organizational and oral and written communications skills, including ability to actively listen, understand and articulate needs.
  • Work experience with receiving and processing of library materials or equivalent.
  • Work experience using an integrated library system or equivalent.
  • Ability to balance priorities and meet deadlines.
  • Strong commitment to enhancing service through teamwork and using technology to advance goals.
Preferred:

  • MLS
  • Demonstrated successful experience working with cataloging/acquisitions/inventory management in an academic research library (e.g. experience with shelf ready materials or copy cataloging)
  • Successful experience working with vendors and various library service providers (e.g. binders, material suppliers).
  • Demonstrated ability to assess, develop and implement new workflow efficiencies.
  • Demonstrated understanding of the mission and functions of a large research library.
  • Experience working successfully in a complex organizational structure.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW.

PI124865286

Organization

Princeton entrance

Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and the service of humanity. As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.

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At Princeton, every member of our community plays an important role in our mission of teaching and research. That mission provides every faculty and staff member with the opportunity to make an impact bigger than oneself. Learn about working at Princeton and meet some of our wonderful employees.

 

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When you make a commitment to our teaching and research mission, you will have access to the University’s world-renowned resources to help you succeed at work and in life. Discover the exceptional benefits and unique opportunities we offer as part of our commitment to you.

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Life is complicated. At Princeton, we recognize that and are sensitive and responsive to the challenges our employees face. The University offers a broad array of benefits and services that help our staff in a variety of ways.

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