Administrative Assistant, Internal Medicine

Job description

Administrative Assistant, Internal Medicine Job Number Full/Part Time Schedule Salary 202009226241 Full Time 8AM - 5PM $49,882 - $71,514 Position Information The Administrative Assistant provides administrative coordination and support to the finance and administrative officer, clinical chairs, and when needed other high-level management. Provides programmatic, administrative support, preparation of official correspondence, and financial reviews and research on a wide range of issues, projects, programs, academics and on matters of importance to the school of medicine. Represent the SOM in a professional manner, exercising sound judgment, tact, and the utmost discretion. Have thorough understanding of the priorities and expectations of leadership and take these into account in coordinating schedules. Manage calendars, assuring the designated individuals are fully briefed and have all relevant background materials for each engagement.

Strategize and advise in university communications, meetings/travel schedules, campus and community events, etc. regarding the leader's role as it applies to each situation.

Staff relevant SOM committees and work groups: develop and distribute agendas, attend meetings, record highlights, track action items and initiate follow-up as necessary. Maintain electronic and hard copy filing systems for easy retrieval.

Initiate policies and procedures within the office to achieve maximum efficiency. Minimum Requirements Education and/or experience equivalent to an Associate degree in a related field, and 2 - 4 years of recent experience working in a health care, hospital, university or similar environment providing administrative support to Director level or higher positions.

Demonstrated extensive and progressive experience providing high-level executive, and analytical, and financial support with the ability to multi-task and prioritize independently.

Demonstrated experience managing a heavily impacted schedule, with the understanding that a clinical environment is flexible and daily work schedules are fluid.

Demonstrated ability to determine and locate relevant and reliable sources for the collection of information and data.

Demonstrated knowledge and ability to utilize various software applications such as Word, Excel, Outlook, PowerPoint, and Internet Explorer with a high degree of accuracy and speed.

Skill in communicating effectively and professionally using tact and diplomacy. Demonstrated ability to interact with diverse and controversial issues and people in a professional and amiable manner.

Excellent written communication skills, including the ability to compose business correspondence, edit and use correct spelling, punctuation and grammar.

Ability to function independently and take responsibility for results; organize workload with close attention to detail; manage multiple tasks and timelines. Skill in independently researching questions and making appropriate contacts when problem solving. Ability to make appropriate decisions following established policies and procedures.

Ability to work as a team player and establish and maintain cooperative working relationships.

Ability to maintain confidentiality at all times and to handle sensitive/confidential information, issues and requests. Preferred Qualifications Experience at the UC Riverside campus performing administrative duties and working with system applications. Demonstrated experience with UCR's on-line financial, purchasing and recharge systems. Knowledge of University of California policies and procedures.

Demonstrated experience and progressively responsible executive level support in a school of medicine, medical center, or similar environment.

Knowledge and experience in a University of California academic or healthcare environment. Knowledge of University of California policies and procedures.

Bachelor's degree in related field. Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.


  • UC Riverside was included in the (August 2018) edition of The Princeton Review's "The Best 382 Colleges."

  • Shanghai Jiao Tong University (August 2017) Academic Ranking of World Universities ranked UC Riverside among the top 151 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."

  • In 2016, UCR was recognized for graduation rate success by the Association of Public and Land-Grant Universities (APLU) for achieving near parity across racial-ethnic, socio-economic, and gender boundaries.

  • UCR ranks among the Top 15 Public Research Universities in the nation, as identified by the 2017 Washington Monthly.

  • In 2017, two separate reports from the Education Trust celebrated UCR as a national leader for African American and Latino student success. UCR was one of just three schools to be named top-performing institutions in both reports and the only California campus recognized among 18 top-performing colleges and universities in the nation for high black student graduation rates.


The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview
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Job No:
Posted: 10/14/2020
Application Due: 1/12/2021
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