PAYROLL TECHNICIAN

Job description



PAYROLL TECHNICIAN

R-01101
San Diego County - District Office

Transforming lives through learning isn't just the vision of the Grossmont-Cuyamaca Community College District. It happens every day with our 30,000 students who take the first step in their higher education, become trained for a new career, or learn knowledge that transforms their world perspective.

The Grossmont-Cuyamaca Community College District honors a diverse academic community and fosters equity mindedness across our institutions. As such, the District is committed to eliminating achievement gaps among different student groups by promoting a culture of appreciation for diversity, equity, inclusivity, and social justice, and continuously examining our processes and practices through an equity lens.

The District provides an excellent health and welfare benefits package to its employees. We take care of our employees and have continued to offer medical, dental and vision coverage to eligible employees and their dependents at no charge for any of the plans we offer.

Become a part of this dedicated team in beautiful San Diego County!

Please read the entire job posting before your application is submitted. Important instructions to applicants are at the bottom of the page. Be attentive when applying as many of our positions require multiple attachments.

Please note: each page of the application will save upon clicking ‘next.' Draft applications can be accessed through the candidate home page.

Job Summary
Application Deadline: Monday, November 2, 2020 at 11:59 p.m.

NOTE: Application materials that are submitted on the last day of application and are timed out will not be accepted.

Department: Payroll

Location: District Services

Months worked out of the Year: 12 months

Work hours: Monday - Friday: 8:00 a.m. - 5:00
Days & Hours may vary

Shift Differential: None

Starting Salary Range: CL-34 - $4,076 (Step A) or $4,311 (Step B) Monthly
Based on experience

Anticipated Start Date: Mid-December 2020/Early January 2021

Job Description

SUMMARY: Under the direction of an assigned supervisor, perform a variety of technical payroll duties in the preparation, maintenance and processing of the community college district payroll. Responsible for maintaining all aspects of this district's complex educational payroll systems as well as oversee a variety of diverse and specialized payroll related records, file, and reports.

ESSENTIAL FUNCTIONS:

  • Receive, analyze and audit timesheets and hire letters. Audit and review all timesheets for percent of contract adjustments and leave without pay calculation. Calculate hourly timesheets and verify position control and budget information. Prepare and input information to generate accurate employee pay; review and revise preliminary payroll run records; prepare budget conversions.
  • Analyze, calculate and post necessary adjustments to regular monthly and hourly pay; determine appropriate pay rates and deductions.
  • Receive, audit and verify instructor absence reports against the instructor grid to verify courses teaching, days teaching, and hours teaching in order to appropriately charge their leave balances. Assign leave codes to each instructor absence report, calculate and post accurate information from instructor absences into online leave system and prepare and process payroll docks as necessary.
  • Verify and audit substitute time sheets for accuracy, completeness and compliance with established procedures against instructor absence reports.
  • Calculate and post accurate information to appropriate sick leave records.
  • Assign position control numbers, verify budget numbers, look up pay level and rate, and calculate each substitute timesheet. Post timesheets to online county system for payment.
  • Independently analyze, research, calculate and audit academic hire letters. Complete a detail analysis of each hire letter thoroughly evaluating: LED calculation, LED banking, pay level, length of assignment, team teaching, and sick leave hours, and adjustments. Enter data into two (2) payroll systems and work closely with deans' division secretaries to resolve any issues that may arise.
  • Calculate, type, process and distribute large class bonuses for qualified faculty that meet regulating policies.
  • Responsible for independent tracing, research and reconciliation of errors, which includes research using the online systems (such as TREEV).
  • Independently interpret and apply proper educational codes, labor laws, STRS, PERS, PEAR, and college bargaining unit contract rules and regulations relating to a full range of payroll transactions.
  • Receive, review, analyze and process diverse and complex voluntary deductions for staff and faculty applying relevant guidelines and critical dates. These include but are not limited to union dues, tax shelter annuities, direct deposits, etc.; ensure that appropriate vendor code(s) and amounts are valid.
  • Communicate effectively with district personnel to receive, request and provide payroll information, resolve discrepancies troubleshoot and explain payroll procedures.
  • Prepare, verify and post information to the County via pay screen and submit in accordance with established County payroll procedures and time lines.
  • Prepare and maintain a variety of complex and specialized records and files related to sick leave, vacation, compensatory time, days/hours worked, and the Pension Eligible Alternative Retirement (PEAR) Plan.
  • Assist in preparations for year-end and prepare expenditure accruals and expenditure transfers as required.
  • Operate a variety of business machines including personal computer, typewriter, calculator, microfiche, etc.
  • Calculate and prepare pay warrants manually as needed, compute payroll adjustments for revised/cancelled hire letters, docks, bonuses and other unusual items.
  • Establish payroll records for new personnel; explain payroll procedures and answer questions as needed; enter and update information in the payroll system.
  • Prepare a variety of local, state and federal reports related to employment and earnings, including wage audits for unemployment/social security and welfare.
  • Assure that payroll practices are in compliance with district policies, and the Education Code; maintain current knowledge of district policy and collective bargaining contract changes related to payroll.
  • Maintain current payroll computer files related to payroll deductions, retirement plans, expense distributions, mandatory tax, miscellaneous contributions, etc.
  • Sort, distribute and verify the accuracy of pay warrants received from the County.
  • Receive, open and route mail; prepare purchase requests for department supplies.
  • Maintain departmental area(s) in a safe, clean and orderly condition; assure compliance with established safety procedures and regulations.
  • Process reimbursements for workers' compensation claims and jury duty.
  • Maintain currency of qualifications for area of assignment.


SECONDARY FUNCTIONS:
  • Complete retroactive pay processing which involves diverse knowledge and complexity, extensive research and in depth analysis using various salary schedules and numerous calculations to meet extremely tight deadlines.
  • Assign work, give direction and train hourly and part time personnel.
  • Substitute for other payroll personnel as required.
  • Perform related duties as assigned.


KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

  • Preparation and processing of payroll information.
  • Personnel/payroll online systems.
  • Research and analytical methods.
  • Methods and terminology used in financial and statistical recordkeeping.
  • Laws, codes and other legal controls related to payroll processing.
  • Modern office practices, procedures and equipment, including telephone techniques and etiquette.


ABILITY TO:
  • Review, record and verify payroll information with speed and accuracy to process the District payroll in accordance with established procedures.
  • Maintain specialized and complex records and files.
  • Research and resolve payroll-related problems and complaints.
  • Learn various terms of the collective bargaining contracts, State Teachers' Retirement, Public Employees' Retirement, and the Pension Eligible Alternative Retirement (PEAR) Plan as they relate to district payroll processing.
  • Add, subtract, multiply and divide quickly and accurately.
  • Operate a personal computer including various software packages to enter and retrieve data using keyboarding skills in an efficient and effective manner consistent with requirements of the position. Operate other standard business machines such as typewriter, calculator and microfiche.
  • Communicate effectively both orally and in writing.
  • Read, interpret, apply and explain rules, regulations, policies and procedures.
  • Coordinate, organize and complete multiple projects with many interruptions.
  • Compare and verify names and numbers quickly and accurately.
  • Establish and maintain cooperative and effective working relationships with others.
  • Work independently with little direction; plan and organize work to meet schedules and time lines.
  • Maintain confidential records and files.


EDUCATION: Graduation from high school or equivalent supplemented by formal training in business, accounting, or related field.

EXPERIENCE: At least 2 years experience in the payroll or accounting field.

WORKING CONDITIONS: Office environment; subject to noise and frequent telephone interruptions.

Additional Information

SPECIAL INSTRUCTIONS TO APPLICANTS:

Applicants may find it helpful to refer back to the job posting, specifically the special instructions, while applying. Consider saving the job description or opening a new browser window.

*ATTENTION* Application materials with pictures or personal information will render your application incomplete. Please do not include any materials that were not asked for.

Having the following materials prepared and ready to attach BEFORE beginning the application may make the application experience more seamless.

Position specific required documents:

1) Complete and Current Resume

2) 1-2 Page cover letter addressing how you specifically meet the requirements of this position. INCLUDE in your cover letter the following three (3) questions:

a) Describe your experience with payroll processes, issuing of checks, expense distribution, mandatory payroll deductions and other voluntary payroll deductions. Indicate number of employees and frequency of payroll cycles.

b) Describe the methods you have used in financial and statistical record keeping.

c) Payroll is a customer service department. Describe how you would handle payroll errors, late documents, and coordination with other areas to meet payroll deadlines.

*ATTENTION* Please upload .doc, .docx, or PDF files. If you are working on Google Docs or Mac files please be sure to save under .doc or PDF for file to upload correctly.

Under Federal Law, employers are required to verify that all new employees are eligible for employment in the United States. Prior to appointment to a position, you must present acceptable proof of your identity and authorization to work in the United States.

GCCCD is an Equal Employment Opportunity and Title IX employer.

Applicants who are protected under the Americans with Disabilities Act and who require accommodations for completing the application process or interviewing should notify the Human Resources Department by calling (619) 644-7679.

Offers of employment are contingent upon successful fingerprint clearance. A processing fee plus Live Scan fee will be required.


To apply, visit https://gcccd.wd1.myworkdayjobs.com/en-US/gcccdcareers/job/San-Diego-County---District-Office/PAYROLL-TECHNICIAN_R-01101.

The Grossmont-Cuyamaca Community College District, a two-college district in eastern San Diego County, has been providing a high-quality education to the region since Grossmont College opened its doors in 1961 and Cuyamaca College began operating in 1978. The district is tied closely to the suburban and rural communities that it serves, providing a $1 billion economic impact to the region through its payroll, purchasing, and spending by students and alumni.

The district has a strong commitment to diversity and equity with a student population representing a broad variety of backgrounds, ethnicities, socioeconomic levels, cultures and abilities. The district strives to provide an educational environment that fosters cultural awareness, mutual understanding, and respect that ultimately also benefits the global community.

The colleges offer more than 150 degrees and certificates in a wide range of programs. Both colleges have signature programs that have become well-renowned. Grossmont College is recognized for its top-notch Administration of Justice, Culinary Arts, Nursing and Allied Health and Theatre Arts programs, while Cuyamaca is known for its Automotive Technology, Ornamental Horticulture, Environmental Health and Safety and Water/Wastewater Technology programs.






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Posted: 10/13/2020
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