Program Coordinator
- Employer
- University of Pennsylvania
- Location
- Claire M. Fagin Hall
View more
- Administrative Jobs
- Institutional & Business Affairs, Program Administration, Technology, Analysts & Programming
- Institution Type
- Four-Year Institution
Job Details
Job location: Claire M. Fagin Hall
Employment Type: Full-time
Posted data: 2020-10-12
Req: JR00025425
University OverviewThe University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.Posted Job TitleProgram CoordinatorJob Profile TitleCoordinator, ProgramJob Description SummaryManages special projects for the Vice Dean of Administration and Finance in the Office of Administration; Monitors status of projects; Gathers information through conducting extensive interviews, fact-finding activities, web searches, requesting data; Synthesizes data from across multiple departments for information-sharing; Assembles, analyzes and prepares final deliverables in a variety of formats appropriate for a variety of constituencies. Utilizes sound judgment, effective planning and timely follow-up to ensure effective use of the Vice Dean’s time. Manages a complex calendar using discretion to prioritize meetings and maintain professional relationships. Composes correspondence, coordinates travel utilizing effective systems to ensure priorities are met. Manages expense reimbursements; Coordinates meetings handling all necessary arrangements (room reservations, participant lists, invitations, special equipment, technology needs, catering, etc.); creates PowerPoint presentations. Provides high level administrative support in other departments as needed.Job Description
Manages special projects for the Vice Dean of Administration and Finance in the Office of Administration
- Monitors status of projects; Researches, summarizes and evaluates relevant issues and presentation materials as needed.
- Collects information through conducting extensive interviews, fact-finding activities, web searches, requesting data.
- Synthesizes data from across multiple departments for information-sharing.
- Analyzes and prepares final deliverables in a variety of formats appropriate for a variety of constituencies.
Provides executive level administrative support for the Vice Dean of Administration and Finance
- Utilizes sound judgment, effective planning and timely follow-up to ensure effective use of the Associate dean’s time.
- Manages a complex calendar using discretion to prioritize meetings and maintain professional relationships.
- Composes correspondence
- Coordinates travel utilizing effective systems to ensure priorities are met.
- Manages complex expense reimbursements;.
- Coordinates meetings handling all necessary arrangements (room reservations, participant lists, invitations, special equipment, technology needs, catering, etc.).
Presentations and Publications for the Vice Dean
Creates and edits power point presentations, drafting content and utilizing sound judgment to design presentations that have maximum impact on the intended audience.
Administrative Support
- Provide high level administrative assistance in understaffed areas or those in transition throughout the School of Nursing (scheduling and organizing meetings and interviews, putting together itineraries, answering phones, etc.) as needed.
Perform additional duties as assigned
QUALIFICATIONS:
BA/BS with 3- 5 years of progressively responsible administrative experience working at the executive level required; Masters degree preferred. Excellent organizational and interpersonal skills needed. Strong oral and written communication skills essential. (Writing samples are required). The successful candidate will possess exceptionally sound judgment, be highly organized, and have both a results orientation and a service orientation. The position requires strong initiative with the capacity to exercise discretion in working with highly confidential and sensitive matters. A systems thinker with a results orientation is needed for success in this role. Demonstrated intermediate to advanced level PC skills including all facets of Microsoft Office (Word, Excel, Power Point, and Outlook) and the ability to effectively utilize the Internet, as required. Strong PC skills in MS Office needed. Must have the ability to thrive in a fast-paced environment with competing deadlines and multiple priorities. Knowledge of University policies and procedures desired.
Working Conditions
Office, Library, Computer Room
Physical Effort
Typically sitting at a desk or table
Work Location Information
In normal conditions this position may occasionally (16-24 hrs/wk or 2-3 days/wk) work remotely.This position is considered essential for delivering the mission of the School and maybe required to work on campus in critical situations.
Required Documents:
Cover Letter
Resume
Job Location - City, StatePhiladelphia, PennsylvaniaDepartment / SchoolSchool of NursingPay Range$23.60 - $42.48Affirmative Action StatementPenn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Organization
Welcome to the University of Pennsylvania! Penn is the largest private employer in Philadelphia and is a world-renowned leader in education, research, and innovation.
Across our 12 highly-regarded schools, more than 25,000 students, and more than 4,000 faculty members, we become one university: a wide-ranging, ever-changing community that draws its strength from a multitude of races, ethnicities, genders, sexual orientations, historical traditions, ages, religions, disabilities, veteran status, interests, perspectives, and socioeconomic backgrounds.
Penn carries on the principles and spirit of its founder, Benjamin Franklin: entrepreneurship, innovation, invention, outreach, and a pragmatic love of knowledge. Franklin's practical outlook has remained a driving force in the university's development. To learn more, visit About Penn.
Vision
As engines of knowledge and new ideas, universities have the unique potential to define the future rather than be defined by it; to pioneer change rather than merely manage it. To do so requires a plan both visionary and pragmatic. The Penn Compact 2022 motivates community members to innovate, be radically inclusive, and positively impact their local, national, and global communities.
Penn’s fundamental priorities — increasing access, integrating knowledge and engaging locally, nationally and globally — are supported by the three core values that make us uniquely Penn: inclusion, innovation, and impact.
Learn about the signature initiatives of the Penn Compact 2022:
- Global Connections President’s Engagement Prizes President's Innovation Prize Penn Integrates Knowledge University Professors
Diversity
Understanding and appreciating diversity is one of Penn's most important priorities and is fundamental to success in today's world.
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
To learn more about Diversity and Inclusion at Penn visit:
- Diversity at Penn Resources Supporting Diversity Penn Diversity Facts and Figures Penn's Diversity Timeline 1740-1997
Benefits
Penn offers a wide range of benefits and perks - from Penn's retirement Matching Plan to bike repair stations to access to the full LinkedIn Learning library to adoption assistance to workshops at the letterpress and book arts studio and much more!
- Penn HR Benefits Be in the Know Wellness Campaign Penn Home Ownership Services Campus Shuttles & Buses Resources for Cyclists Deals@Penn Common Press
Campus and Beyond
We invite you to explore our campus and its stately buildings and state-of-the-art facilities.
- Penn Park Morris Arboretum Penn Campus Arboretum: 6,800 Campus Trees Penn Recreation Penn Libraries Shop Penn
Try our self-guided tour! Come and visit!
Learn about sustainability at Penn.
News
Stay up-to-date with Penn's response to COVID-19: Coronavirus Information & Resources.
Penn supports news publications that tell the ongoing story of the University community, communications services for external media, telephone and video services, and other media resources: Campus Media
Connect with us!
- Telephone
- (215) 898-7372
- Location
-
3451 Walnut Street
Philadelphia
PA
19104
US
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