Job location: Claire M. Fagin Hall
Employment Type: Full-time
Posted data: 2020-10-12
University OverviewThe University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.Posted Job TitleProgram CoordinatorJob Profile TitleCoordinator, ProgramJob Description SummaryManages special projects for the Vice Dean of Administration and Finance in the Office of Administration; Monitors status of projects; Gathers information through conducting extensive interviews, fact-finding activities, web searches, requesting data; Synthesizes data from across multiple departments for information-sharing; Assembles, analyzes and prepares final deliverables in a variety of formats appropriate for a variety of constituencies. Utilizes sound judgment, effective planning and timely follow-up to ensure effective use of the Vice Dean’s time. Manages a complex calendar using discretion to prioritize meetings and maintain professional relationships. Composes correspondence, coordinates travel utilizing effective systems to ensure priorities are met. Manages expense reimbursements; Coordinates meetings handling all necessary arrangements (room reservations, participant lists, invitations, special equipment, technology needs, catering, etc.); creates PowerPoint presentations. Provides high level administrative support in other departments as needed.Job Description
Manages special projects for the Vice Dean of Administration and Finance in the Office of Administration
- Monitors status of projects; Researches, summarizes and evaluates relevant issues and presentation materials as needed.
- Collects information through conducting extensive interviews, fact-finding activities, web searches, requesting data.
- Synthesizes data from across multiple departments for information-sharing.
- Analyzes and prepares final deliverables in a variety of formats appropriate for a variety of constituencies.
Provides executive level administrative support for the Vice Dean of Administration and Finance
- Utilizes sound judgment, effective planning and timely follow-up to ensure effective use of the Associate dean’s time.
- Manages a complex calendar using discretion to prioritize meetings and maintain professional relationships.
- Composes correspondence
- Coordinates travel utilizing effective systems to ensure priorities are met.
- Manages complex expense reimbursements;.
- Coordinates meetings handling all necessary arrangements (room reservations, participant lists, invitations, special equipment, technology needs, catering, etc.).
Presentations and Publications for the Vice Dean
Creates and edits power point presentations, drafting content and utilizing sound judgment to design presentations that have maximum impact on the intended audience.
- Provide high level administrative assistance in understaffed areas or those in transition throughout the School of Nursing (scheduling and organizing meetings and interviews, putting together itineraries, answering phones, etc.) as needed.
Perform additional duties as assigned
BA/BS with 3- 5 years of progressively responsible administrative experience working at the executive level required; Masters degree preferred. Excellent organizational and interpersonal skills needed. Strong oral and written communication skills essential. (Writing samples are required). The successful candidate will possess exceptionally sound judgment, be highly organized, and have both a results orientation and a service orientation. The position requires strong initiative with the capacity to exercise discretion in working with highly confidential and sensitive matters. A systems thinker with a results orientation is needed for success in this role. Demonstrated intermediate to advanced level PC skills including all facets of Microsoft Office (Word, Excel, Power Point, and Outlook) and the ability to effectively utilize the Internet, as required. Strong PC skills in MS Office needed. Must have the ability to thrive in a fast-paced environment with competing deadlines and multiple priorities. Knowledge of University policies and procedures desired.
Office, Library, Computer Room
Typically sitting at a desk or table
Work Location Information
In normal conditions this position may occasionally (16-24 hrs/wk or 2-3 days/wk) work remotely.This position is considered essential for delivering the mission of the School and maybe required to work on campus in critical situations.
ResumeJob Location - City, StatePhiladelphia, PennsylvaniaDepartment / SchoolSchool of NursingPay Range$23.60 - $42.48Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.