Administrative Support Assistant II

Administrative Support Assistant II Posting Numberreq2810 DepartmentSch of Family & Consum Sci-Ext Department Website Linkhttps://cals.arizona.edu/fcs/LocationMain Campus AddressTucson, AZ USA Position Highlights

A part-time Administrative Support Assistant is needed to provide support for the Wildcat Corps (AmeriCorps) project and the Take Charge America Institute financial education program. This position would assist with important hiring and billing processes for the AmeriCorps Program with over 76 members and a $300,000 yearly budget. This position supports the efforts our Cooperative Extension AmeriCorps program. Over the past year, 76 UA Wildcat Corps Members served over 32,000 hours in 12 Arizona counties and 3 tribal communities in 30 different programs, supporting STEM education programming to more than 26,000 people last year and mobilized over 2,000 volunteers who provided 8,400 hours of service. In addition, this position will support the TCAI Take Charge Cats and Extension Financial Education programs. The Take Charge Cats middle and high school peer educator financial education program is delivered to over 1,000 students annually at 35 partnering schools in the Greater Tucson Area and the Extension Financial Education program assists five rural counties in the delivery of this important programming.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

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As a cost-saving measure related to the impact of COVID-19, Furlough and Furlough-Based Salary Programs have been approved by the Arizona Board of Regents. All new hires subject to the programs will be notified in accordance with adopted Furlough and Furlough-Based Salary Programs guidelines and will be required to comply with all measures. To learn more about the programs and whether this position is affected, please visit hr.arizona.edu/FY-2020-2021-Furlough-Program.

Duties & Responsibilities

Performs a variety of administrative duties including:

  • Document preparation
  • Scheduling meetings and event coordination including: workshops, assist with planning annual events
  • Travel arrangements
  • Website/social media updates
  • Record keeping, supply inventory and data entry (assisting sites/members with paperwork; reviewing paperwork; setting up members in the UA system; administering changes to system)
  • Creates and updates departmental files, databases and reports
  • Completes, checks, and processes HR-related forms and documents
  • Responsible for basic employee file maintenance (e.g., background checks: arranging for Truescreen and Fieldprint systems; tracking UA background checks; providing guidance on all 3 processes to the sites/members; running NSOPW checks if the Truescreen check does not clear before start date; ensuring we stay in grant compliance)

Knowledge, Skills & Abilities:

  • Verbal/written communication skills in English with a demonstrated ability to read and comprehend written/graphic and oral instructions
  • Previous community outreach experience
  • Effective communication skills, written skills, and interpersonal skills.
  • Excellent organizational skills
  • Proficiency with computers and software applications (i.e. social media platforms, background check resources)
  • Attention to detail
  • Ability to maintain quality, safety and efficacy standards
Minimum Qualifications
  • High school diploma or equivalent, or equivalent learning attained through experience required.
  • Minimum of 3 years of relevant experience required.
  • Access to internet to work remotely.
  • Availability to work flex hours as needed, to include evenings and/or weekends for events outside of regular business hours.
Preferred Qualifications
  • Two (2) years of experience related to community programs
FLSANon-Exempt Full Time/Part TimePart TimeNumber of Hours Worked per Week20 Job FTE0.50Work CalendarFiscalJob CategoryOrganizational AdministrationBenefits EligibleYes - Full Benefits Rate of Pay$14.38 - $17.00Compensation Typehourly rate Grade4 Career Stream and LevelOC2Job FamilyAdministrative Support Job FunctionOrganizational Administration Type of criminal background check required:Name-based criminal background check (non-security sensitive) Number of Vacancies1 Target Hire Date11/1/2020 Expected End Date Contact Information for CandidatesDaniel McDonald
[email protected] Open Date10/12/2020Open Until FilledYesDocuments Needed to ApplyResume and Cover LetterSpecial Instructions to Applicant Diversity StatementAt the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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