Academic Programs Officer I, COD and LIC (College of Medicine-Phoenix)

Tucson, AZ
Oct 13, 2020
Institution Type
Four-Year Institution
Academic Programs Officer I, COD and LIC (College of Medicine-Phoenix) Posting Numberreq2778 DepartmentCOM Phoenix Academic Affairs Department Website LinkCollege of Medicine-PhoenixLocationGreater Phoenix Area Address435 N. 5th St., Phoenix, AZ 85004 USA Position Highlights

This position will support faculty and administration to facilitate medical student curriculum. This position is responsible for communication and collaboration with various other departments, faculty, and students at the College of Medicine – Phoenix Campus on a daily basis. This role serves as the liaison between the campus and numerous clinical sites. This position is responsible for the administration functions of the department and will contribute to event planning, students scheduling, calendaring, data analysis, budgeting, cost negation, and program evaluation aspects of the department.

The University of Arizona College of Medicine – Phoenix anchors the 28-acre Phoenix Biomedical Campus in the heart of the Valley of the Sun. The College of Medicine – Phoenix creates an environment and culture dedicated to the possibilities of what health care can be – what it should be. We prepare students to become clinicians who transform the health of their communities through excellence in patient care, translational research, service and leadership. We embrace professionalism, innovation and collaboration to optimize health and health care for all. The Phoenix Biomedical Campus embodies the University’s priorities of engagement, partnership, innovation, and synergy in its world-class academic and research initiatives, with clinical facilities throughout Greater Phoenix. The campus also houses the UA Colleges of Public Health, Pharmacy, and Nursing, as well as Northern Arizona University’s College of Health and Human Services, the Translational Genomics Research Institute (TGen) and the International Genomics Consortium.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

Asa cost-saving measure related to the impact of COVID-19, Furlough andFurlough-Based Salary Programs have been approved by the Arizona Board ofRegents. All new hires subject to the programs will be notified in accordancewith adopted Furlough and Furlough-Based Salary Programs guidelines and will berequired to comply with all measures. To learn more about the programs andwhether this position is affected, please

Duties & Responsibilities
  • Coordinate with faculty to facilitate courses and certificates of distinctions for medical students. 
  • Provide operational support for Clinical Directors, Site Directors and Site Coordinators. 
  • Responsible for maintaining program information in on-line curriculum management system and scheduling system. 
  • Responsible for calendars and scheduling for paid and volunteer faculty that facilitate curriculum. 
  • Understand and apply program requirements advising students on required components.
  • Responsible for department's administrative duties. 
  • Develops and facilitates seminars, workshops, meetings, conferences;  coordinates  logistics, scheduling and participant communications.
  • Responsible for room and course scheduling for all program requirements/ curriculum on campus, meetings, events. 
  • Maintains training manuals for the department. 
  • Supports campus committee meetings. 
  • Liaison for video conference system to support on-line meetings.
  • Collects and analyzes data to assess and evaluate effectiveness of an academic program.
  • Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating university and campus policies and procedures.
  • Liaison to Faculty Affairs to assist the clinical sites with Faculty Title process.
  •  Liaison to Financial Service Office for travel and reimbursement policies. 
  •  Liaison to Student Affairs for Site Affiliation Agreement process for on boarding new clinical sites.
  • Responsible for collecting program data and submitting funding reports by deadline. May contribute to funding opportunities preparation of requests for proposals (RFPs), grant applications and other contracts.
  • Additional duties as assigned.
Minimum Qualifications Bachelor's degree or equivalent advanced learning attained through experience required.
Up to 1 year of relevant work experience may be required.
  • Bachelor's degree or equivalent advanced learning attained through experience required.
  • 1 year of relevant work experience required.
Preferred Qualifications

•Experience coordinating academic and/ or medical education programs.

•Experience with a Customer Relationship Management (CRM), web-based scheduling system, or curriculum management.

FLSAExemptFull Time/Part TimeFull TimeNumber of Hours Worked per Week40 Job FTE1.0Work CalendarFiscalJob CategoryAcademic AdministrationBenefits EligibleYes - Full BenefitsRate of Pay$42,007 - $58,343 Annually, Depending on Experience Compensation Typesalary at 1.0 full-time equivalency (FTE) Type of criminal background check required:Name-based criminal background check (non-security sensitive) Number of Vacancies1 Target Hire Date11/29/2020 Expected End Date Contact Information for Candidates

College of Medicine-Phoenix, Office of Human Resources

[email protected]

Open Date10/12/2020Open Until FilledYesDocuments Needed to Apply Resume and Cover LetterSpecial Instructions to Applicant

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

The University of Arizona has currently adopted a remote working environment in accordance with guidelines recommended by the CDC. Until further notice, interviews for this position will be conducted remotely.

Diversity StatementAt the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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