Business Administrative Associate - Assistant to the Associate Dean & Academic Directors

Job description

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Job No: 510350
Work Type: On Campus
Location: Normal, Illinois

Title: Business Administrative Associate - Assistant to the Associate Dean & Academic Directors

Department: Mennonite College of Nursing

General Summary

The purpose of this position is to assist the Associate Dean for Academics of Mennonite College of Nursing in all endeavors within the college and university, including management and monitoring of over 300 clinical and partnership contracts with external and accrediting bodies. This position requires an in-depth knowledge of data sources within the college and university for the development and analysis of several internal and external reports, maintaining a high level of confidentiality. The role maintains oversight of the college's national accreditation data management, college rankings, liability insurance oversight, strategic planning and other data driven projects. Additionally, the role also supports an ongoing strategic planning process and implementation along with control of multiple surveys that affect college ranking and student licensure.

Required Qualifications

1. Bachelor's degree* in education, business administration, or a related field.
*A Master's Degree in a closely related field may be substituted to meet this requirement. (Verify with transcript.)
2. Two (2) years of full-time business or administrative experience.
3. One (1) year experience creating, compiling, and analyzing reports involving complex integration of data sets.
4. Knowledge of collecting, retrieving, and compiling of data for the development of various college, university and external reports.
5. Skill in dealing with others in work relationships.
6. Ability to effectively communicate verbally and in writing.
7. Ability to work effectively with internal and external contacts.
8. Ability and inclination towards decision making.
9. Knowledge of spelling, grammar, punctuation, sentence/ paragraph structure and formatting.
10. Ability to use mail merge and demonstrate competency with various software packages including Microsoft Word, Excel, Access and Outlook.
11. Ability to work independently and exercise judgment in order to analyze and investigate a variety of questions or problems.

Desired Qualifications

Master's degree

Work Hours

Typically 8:00am to 4:30pm, Monday through Friday; Additional hours may be required based on workload and operational needs.

Mandatory Physical Requirement

Must be able to complete the following with or without a reasonable accommodation:
1. Ability to effectively communicate on a daily basis.
2. Ability to perform sedentary work involving sitting the majority of the time.
3. Ability to use a computer in day-to-day work (i.e. type on a keyboard and use a mouse).
4. Ability to conduct or attend meetings in various locations across campus.
5. Ability to maintain a high level of concentration.

Proposed Starting Date

November 2020

Salary Rate / Pay Rate

$3750 per month

Required Applicant Documents

Reference List
Cover Letter

PLEASE NOTE: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Optional Applicant Documents

Certification of Retirement Annuity

PLEASE NOTE: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Special Instructions for Applicants

For full consideration, the application and all supplemental information MUST be submitted on-line. Application materials submitted via fax, e-mail, or mail will not be accepted. Please complete the entire employment application including the Education and Work History background. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered. Only the employment application will be reviewed to determine if an applicant meets minimum qualifications. Please be complete in the duties and responsibilities section for each position listed. Incomplete applications WILL NOT be considered.

Please prepare a cover letter; resume; and reference list, including 3 professional references and contact information (phone/email), to attach to this application. These MUST be attached at the time of application.

The Civil Service examination for this classification is based on your application materials. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview.

The active register for this classification will be voided after the position is filled.

Copies of transcripts (may be unofficial) must be submitted by the deadline date in order to receive full consideration for this position. Transcripts may be submitted on-line at the time of application or to the address/fax/email listed below.

To ensure consideration, documentation such DD214 paperwork (official military discharge) must be submitted by the posting closing date to Human Resources via fax or email.

Illinois State University
Attn: Trish Trainor
Human Resources
Campus Box 1300
Normal, IL 61790-1300

Email: [email protected]

Fax: 309.438.0011, Attn: Trish Trainor

Please monitor your e-mail for changes to your application status.

Contact Information for Applicants

Trish Trainor
Human Resources
[email protected]

Important Information for Applicants

If this position is Security Sensitive or if you are subject to a criminal background investigation based on University policy, employment is contingent upon you passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity/Affirmative Action Employer.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.

Application Opened: 10/12/2020 08:00 AM CST
Application Closes: 10/25/2020 11:55 PM CST




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Job No:
Posted: 10/13/2020
Application Due: 10/25/2020
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