Administrative Asst II

Job description

Posting Information

Posting Number2021032Posting/Functional TitleAdministrative Assistant II - COSE Advising OfficeUniversity Pay Plan TitleAdministrative Asst IILocationSan MarcosDepartmentScience & Engr Academic Advising CenterRecruitment TypeUniversity Employees OnlyJob TypeFull-TimeMonthly Salary$2,333.33Job Category Non-ExemptRequired Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

•Experience using PC computers
•Knowledge of Microsoft Office Software: Outlook, Word, Excel, and PowerPoint (must address all software)
•Demonstrated ability to use standard office equipment including fax, copier, and printer.
•Demonstrated knowledge and application of business and phone etiquette
•Demonstrated ability for clear and concise verbal and written communication.
•Demonstrated ability to multi-task and work in a demanding business environment.
•Demonstrated ability for attention to detail, strong organizational skills, and ability to follow written and oral instructions.

Preferred Qualifications

•Experience working as an administrative assistant in a business or professional office.
•Experience working as an administrative assistant at Texas State University.
•Experience working as an administrative assistant in an advising center.
•Experience using SARS Grid calendar software.
•Experience using the Banner Student Information system.
•Experience using the Banner Document Management System.
•Experience using SAP business software for time entry, expenditures, and budget reconciliation.

Job Description

Responsible for providing administrative and clerical support for the College of Science and Engineering Advising Center.

Job Duties

• Greet visitors, answer phone and schedule appointments using a multi-line phone system and multi-user calendar software.
• Prepare, file, and maintain multiple types of documents using the Banner Document Management System.
• Assist students, parents, faculty, staff and visitors by answering questions and/ or referring to specific campus offices or departments.
• Provide College of Science and Engineering and Texas State University information to students, parents, faculty, staff and visitors.
• Hire, train, and supervise student workers and Graduate Assistant.
• Order supplies, track expenditures, and reconcile budget.
• Prepare documents and letters for mailing.
• Assist with new student orientation, graduation, probation, suspension, and other office processes.
• Prepare and process domestic and foreign travel applications and vouchers. Other duties as assigned.

Additional Information to Applicants

To be considered, applicant must upload with this application the following:

1. Resume
2. Cover Letter
3. Completed “Administrative Assistant II – COSE – Qualifications Chart" which is located at:

Job Open Date10/06/2020Job Close Date (posting closes at midnight)10/20/2020Open Until FilledNoNormal Work DaysMonday, Tuesday, Wednesday, Thursday, FridayNormal Work Hours Start8:00AMNormal Work Hours End5:00PMPosting NoticesYou will be required to electronically attach a resume, cover letter, and chart to your application. Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.

Texas State University is a member of the Texas State University System.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link DocumentRequired Documents
  1. Resume
  2. Cover Letter
  3. Required Chart
Optional Documents
  1. DD 214/DD1300
  2. Veteran's Preference
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. Are you a current Texas State University employee?
    • Yes
    • No




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 10/11/2020
Application Due: 10/20/2020
Work Type: