Marching Band Administrative and Events Assistant

Job description

Job location: Charlottesville, VA

Employment Type: Part-time
Posted data: 2020-10-09
Req: R0018877
The Cavalier Marching Band, a unit of the University of Virginia (UVA) Music Department in the College of Arts & Sciences, is seeking a qualified candidate to fill the part-time position of Marching Band Administrative and Events Assistant. The Marching Band Administrative and Events Assistant provides administrative and event organization, coordination, and support necessary to ensure the success of Marching Band operations. The incumbent provides a professional interface between the Marching Band directors and students as well as multiple constituencies including the UVA Music Department faculty and staff, University administration, Athletics department personnel, alumni, parents, volunteers, donors, and community members.

The administrative duties of the position include drafting correspondence, collating and formatting program notes, communicating information to the Music Department staff, providing guidance to student office staff, maintaining office supplies and equipment, assisting the Assistant Athletics Band Director with equipment inventory, and other clerical and administrative duties as assigned by the band directors. The position is responsible for supporting the non-performance aspects of events including game days, concerts, camps, banquet, rehearsals, special events, etc. Duties will require transportation such as driving the Marching Band box trucks, transporting guests, transporting food and drinks, picking up supplies and copies, dropping off promotional materials to local middle schools and high schools, etc. Duties will require heavy physical lifting, computer skill with the Microsoft Office Suite, Adobe Acrobat, and the ability to communicate ideas well both orally and in writing.

The work week will vary with event schedules and will frequently occur during the evenings and on weekends as well as over some holidays. The position reports to the Director of Bands, but also works very closely with all assistant band directors and the Music Department's Finance and Administration Manager.

Applicants must have a high school degree or equivalent, and a valid driver's license. At least two years administrative experience organizing major events or providing support with major logistical arrangements is preferred. A college degree will substitute for experience. Experience working with or being in a marching band is also preferred.

This is a part-time 25 hours per week benefited position. Anticipated Hiring Range: $15.00 - $18.00 per hour, commensurate with education and experience.


***Please note that all required documents MUST be uploaded in the resume box.***

***Applications that do not contain all the required documents will not receive full consideration.***

Apply online at search for posting #R0018877 (or through Workday for internal applicants), complete the application, and attach the following:

1. Cover letter - addressing why you are interested in this position, how your experience has prepared you and demonstrated experience working with underrepresented groups.

2. Resume

3. Information for three references (name, email address, telephone number, and address).

For questions about the position, please contact Kim Turner, at For questions about the application process, please contact Nicole Robinson, Faculty Search Advisor, at

The University will perform background checks on all new hires prior to employment.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.




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Job No:
Posted: 10/11/2020
Application Due: 1/9/2021
Work Type: