Learning Management Specialist - School of Social Work (136573)

Job description


Learning Management Specialist

School of Social Work

University of Illinois at Urbana-Champaign

Located in Springfield, IL

University of Illinois Urbana-Champaign is seeking dynamic professionals to join a partnership between public university social work programs and the Illinois Department of Healthcare and Family Services (HFS).

The Learning Management Specialist works with the Data Coordinator, Office of Medicaid Innovation, and others when directed, to coordinate all processes related to the training registration and certification system, manage all data input, create reports to meet the needs of the training program, and monitor multiple certification tracks.

The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status. For more information, visit http://go.illinois.edu/EEO.

Major Duties and Responsibilities:

Serves as an expert on the PATH Training Registration System

  • Responsible for all aspects of the daily operations of the PATH Registration System
  • Collaborate with Coordinators to input the training schedule; assign trainers; crafting communications to trainees, and monitoring the schedules and links to ensure accuracy
  • Learns and manages all features and functions of the system
  • Manage the trainee accounts, communications, CEUs, and course requirements
  • Trains and supports all new and existing staff in the use of all systems
  • Collaborate with the School of Social Work and Healthcare and Family Services to ensure updated information related to the registration system are published for provider use
  • Collaborates with the registration system vendor for optimization of available current and new functionality
  • Monitors and makes recommendations to management for improvements and operational changes including updates to training calendar, announcements, general information and documents on PATH website
  • Maintains course catalog and training schedules
  • Prepares internal reports to support on-going program evaluation and quality improvement measures
  • Prepares monthly, quarterly and annual program reports for external funders and partners
  • Collaborates with University and State Agency Partners on data needs

Data Tracking, Certification and Testing

  • Ensures maximum efficiency of processes to track numerous complex certification and testing requirements
  • Extracts and manages data from external compliance and certification tracking systems
  • Maintains and monitors registration system tables for consistent data integrity
  • Ensures all training events are data entered and posted to the course catalog accurately and timely
  • Tracks internal staff and Managed Care Partners certification and annual recertification
  • Tracks, coordinates and maintains all records associated with CEUs and course requirements awarded for training
  • Tracks CEU sponsor license renewals and prepares reports for IDFPR

Collaborates with external partners

  • Collaborates with the Office of Medicaid Innovation (OMI) and state and university partners and funders on the use of the system to support OMI project orders outside of the PATH Training Office
  • Participates in ongoing development and implementation of LMS
  • Researches and recommends operational improvements to Supervisor

Other duties as assigned

  • Assists in special assignments and operational needs as directed by Supervisor
  • Some statewide travel is required

Required Qualifications:

Bachelor’s degree and two years of work experience managing a large-scale web-based training system. Experience with data report construction and data analyses.

Preferred Qualifications:

Bachelor’s degree in business, IT, or related field.

Knowledge, Skills, and Abilities:

Candidates should also possess the ability to work independently. Innovative thinking to develop new strategies to increase workflow effectiveness. Strong data tracking skills. Ability to develop specific goals plans to prioritize, organize, and accomplish tasks. Ability to work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems. Ability to analyze and develop guidelines, procedures, and systems. Proficiency in the use of a computer, including Outlook, Word, Excel, PowerPoint and other applications. Must have high proficiency in attention to detail. Excellent oral and written communication skills. Good organizational, problem solving/multitasking skills. Operate standard office equipment such as computers, phones, photocopiers, and fax machines. Ability to work independently.

This is a full-time (100%), twelve-month civil service Program Coordinator position located in Springfield, IL. The position is grant-funded and renewal is contingent upon availability of funds. Salary is competitive and commensurate with qualifications. The proposed start date is as soon as possible after the closing date.

To Apply:

Applications must be received by November 2, 2020. Apply for this position using the “Apply for Position” button below. If you have not applied before, you must create your candidate profile at http://jobs.illinois.edu. If you already have a profile, you will be redirected to that existing profile via email notification. To complete the application process:

Step 1) Submit the Staff Vacancy Application.

Step 2) Submit the Voluntary Self-Identification of Disability forms.

Step 3) Upload the following documents:

  • Cover letter
  • Resume (months and years of employment must be included)
  • Academic credentials (unofficial transcripts or copy of diploma may be acceptable) for all degrees attained (if you want to specifically spell out bachelor’s, master’s, and doctorate degrees here, you can)
  • Names/contact information for three references

In order to be considered as a transfer candidate, you must apply for this position using the “Apply for Position” button below. Applications not submitted through this website will not be considered. For further information about this specific position, contact [email protected]. You may also visit http://www.socialwork.illinois.edu for additional information. For questions about the application process, please contact 217-333-2137.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment

College Name or Administrative Unit:School of Social Work Category:2-Administrative Title:Learning Management Specialist - School of Social Work (136573) Open Date:10/12/2020 Close Date:11/02/2020 Organization Name:School of Social Work




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 10/11/2020
Application Due: 11/2/2020
Work Type: