Academic Administrative Professional II

Location
Tucson, AZ
Posted
Oct 10, 2020
Institution Type
Four-Year Institution
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The Graduate Interdisciplinary Programs (GIDP) Administration Office is seeking to hire a full-time Program Coordinator (Academic Administrative Professional II). The successful candidate will serve as the coordinator for the Graduate Interdisciplinary Programs in the Arid Lands Resource Sciences GIDP, the Applied Biosciences GIDP, and the Remote Sensing and Spatial Analysis (minor) GIDP. The duties are highly varied with the primary responsibility of the position being to ensure all program goals and objectives are accomplished. This includes, but is not limited to: administrative support to the Chairs and executive committees of all three programs and serving as the Graduate Coordinator for all graduate support functions including recruitment, admissions, financial assistance including budgeting and organizing student financial support, enrollment and degree completion, counseling current students on administrative matters, planning program events, course scheduling and working on program matters/events in collaboration with the GIDP Administration Office. Providing program- and student-related data to the Chairs, and drafting reports and providing requested data to GIDP Administration, the Graduate College, the Office of Assessment, and other supervisory bodies within the UA.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

As a cost-saving measure related to the impact of COVID-19, Furlough and Furlough-Based Salary Programs have been approved by the Arizona Board of Regents. All new hires subject to the programs will be notified in accordance with adopted Furlough and Furlough-Based Salary Programs guidelines and will be required to comply with all measures. To learn more about the programs and whether this position is affected, please visit hr.arizona.edu/FY-2020-2021-Furlough-Program.

Duties & Responsibilities

Manage all fiscal matters including operations and recruitment budgets, travel, graduate student support, and purchasing under the direction of the Program Chair and the Graduate Interdisciplinary Programs Administration.
These duties include:
Coordinate all student financial support including the process of the graduate assistant and associate hiring, loading tuition and fellowship funding, and ensuring that students meet eligibility requirements.
Budget and plan program events.
Preparation of financial reports, as necessary

Program and Administrative Advising of Students. These duties include:
-Advise students on GIDP Program and Graduate College requirements, and assist in their course enrollment, as necessary.
-Coordinate, track and monitor degree completion progress for each degree-seeking student, advise students on what requirements need to be completed.
- Complete final check for requirements before graduation, submit all requisite documentation to the Graduate College in a timely manner.
-Ensure graduate student compliance with Graduate College policies and procedures.
-Work with advisors and Program Chairs to assist students.

Coordinate graduate recruitment and admissions (majors) 
These duties include:
-Answer emails and monitor inquiries from prospective student and connect them with appropriate faculty.
- Administer program website, listservs and update social media presence.
-Prepare graduate applications for faculty committee review.
-Coordinate admissions with Graduate College admissions specialists.
-Organize recruitment events (prospective travel and scheduling, faculty and student scheduling, on-campus/virtual social events).
-Advise admissions committee on graduate admissions policies and procedures.
-Submit reimbursement claims, as necessary.
-Preparation of student offer letters and denial letters in collaboration with department and college business offices.

Program assessment, record keeping and planning
These duties include:
-Record keeping of annual program assessment.
-Record keeping of current students and alumni.
-Keeping the Student Handbook current, reflecting changes in policy and course requirements in accordance with Graduate College procedures.
-Every seven years, the Program Coordinator will assist with the preparation of the Academic Program Review Self-Study Report.

Course Scheduling
This involves working with the faculty to ensure the class schedules are accurate each semester and working with Room & Course Scheduling  to correct errors and reserve appropriate rooms for courses. For courses that require approval by the program, checking that appropriate requirements (including mandatory forms) have been completed.

Minimum QualificationsBachelors Degree
3 years of relevant work experiencePreferred QualificationsExperience with applicable UA information processing systems will be considered a strength. Competency with MS Office suite is necessary; knowledge of Drupal and graphic design software is advantageous. FLSAExempt Full Time/Part TimeFull TimeNumber of Hours Worked per Week40 Job FTE1.0Work CalendarFiscalJob CategoryAcademic AdministrationBenefits EligibleYes - Full Benefits Rate of Pay$47,048 Compensation Typesalary at 1.0 full-time equivalency (FTE) Grade8 Career Stream and LevelPC2Job FamilyAcademic Affairs Job FunctionAcademic Administration Type of criminal background check required:Name-based criminal background check (non-security sensitive) Number of Vacancies1 Target Hire Date Expected End Date Contact Information for CandidatesAlicia Lopez Associate Director, GIDP
[email protected] 520-626-5430 Open Date10/9/2020Open Until FilledYesDocuments Needed to ApplyResume and Cover LetterSpecial Instructions to Applicant Diversity StatementAt the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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