Payroll Administrator

Job description

Overview and Responsibilities

This Payroll Administrator position supports payroll and benefits responsibilities in the Finance department and performs a variety of technical and professional responsibilities within the realm of payroll, benefits, accruals, and deductions, as well as maintaining an intricate working knowledge of Banner (ERP software). This position is integral in providing information and assistance to all levels of College staff. The Payroll Administrator reports to the Director of Finance and Budgeting.



  • Payroll administration.
    • Serve as administrator of web time entry system.
    • Coordinate bi-weekly payroll process, maintain records, and prepare reports.
    • Validate and submit deductions and contributions electronically.
    • Ensure accurate submission of bank direct deposit files.
    • Respond to employee payroll and retirement inquires.
    • Provide cross-trained support for other payroll administrator when necessary.
  • Wisconsin Retirement System (WRS) submissions and reconciliations.
    • Prepare monthly earnings and contributions for online payment submittal.
    • Reconcile and submit annual reconciliation electronic file to WRS.
    • Process retirement system employee transactions.
    • Detect newly eligible WRS participants through hourly threshold review.
  • Banner payroll module power-user.
    • Provide guidance and leadership in support of the Banner system.
    • Test upgrades and new releases, research and test new enhancements, and train applicable staff.
    • Maintain procedure manual.
  • Administer annual workers compensation audit.
  • Complete annual audit work papers related to payroll.
  • Manage state unemployment compensation payments and reporting.
  • Verify employment, social security, and unemployment questionnaires.
  • Audit and process annual W-2 tax forms.
  • Ensure compliance with Affordable Care Act (ACA) employer shared responsibility component.
  • Reconcile and submit annual ACA 1094-C electronic file to Internal Revenue Service (IRS).
  • Reconcile 941 tax returns against payroll registers quarterly to ensure accuracy.

Required Knowledge, Skills and Abilities:

  • Ability to work effectively in a team environment and independently with various levels of staff to complete goals of the Finance department pertaining to payroll.
  • Knowledge of relevant payroll, employment, and income tax law and regulations, and the ability to keep current on payroll processing, compliance, and reporting.
  • Knowledge and understanding of the Employer Shared Responsibility component of the ACA to maintain reporting compliance with the IRS.
  • Strong analytical, research, and technical skills and the ability to identify and resolve multifaceted payroll problems.
  • Ability to establish priorities, organize workflow, manage multiple tasks, follow up, and meet deadlines in a fast-paced environment.
  • Ability to model integrity through self-awareness, personal accountability, ethical behavior, quality standards, and sustainable practices.
  • Ability to think critically by applying problem solving practices, acquiring relevant information, using technology and other resources appropriately, and evaluating alternatives.
  • Ability to communicate effectively by speaking and writing clearly, concisely, and professionally; practicing active listening; reading critically and adapting communication for audience.
  • Ability to value diversity by recognizing personal biases, adapting to culturally diverse situations, and demonstrating a commitment to equity, inclusion, and respectful interactions with persons of diverse ethnic, cultural, social-economic, or educational backgrounds.
  • Intermediate knowledge of and skills with technology including software programs for communication, data collection, and decision making including, but not limited to, Microsoft Office Outlook, Word, and Excel.
  • Bachelor's degree in Accounting, Business, or related field; or an equivalent combination of education and experience.
  • Minimum of three years of experience in a payroll function at a large organization or a closely related administrative function.
  • Experience with Banner (ERP software) preferred.
  • American Payroll Association (APA) or equivalent certification preferred.

In evaluating candidates for this position, the College may consider a combination of education, training, and experience which provides the necessary knowledge, skills and abilities to perform duties of position.As an equal opportunity/access employer and educator, CVTC is committed to creating and sustaining a diverse and inclusive environment.  All qualified candidates are encouraged to apply.

Benefits Summary
  • Health insurance for employee, spouse, and dependents with attached Health Savings Account (HSA) and wellness incentive
  • Dental insurance for employee, spouse, and dependents
  • Life and long-term disability insurance
  • Wisconsin Retirement System (WRS)
  • 403(b) tax deferred annuity program
  • 457(b) deferred compensation plan
  • Section 125 flexible spending accounts
  • Paid vacation, personal, and sick time
  • Paid holidays
  • Employee Assistance Program (EAP)
  • Tuition reimbursement (eligibility requirements apply)
  • Professional development

Generally, with the exception of tuition reimbursement, benefits eligibility begins on the first date of employment (i.e., there is no waiting period).



CVTC does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The following person has been designated to handle inquiries regarding the college's non-discrimination policies: Director of Human Resources, 620 W. Clairemont Avenue, Eau Claire, WI 54701, 715-833-6334, WI Relay: 711




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Job No:
Posted: 10/10/2020
Application Due: 10/21/2020
Work Type: