Part-Time Office Assistant II

Job description

Job Summary

Perform the full-range of clerical duties in supportof the Adult Basic Education Office.

Responsibilities

ESSENTIAL FUNCTIONS

  • Perform a full-range of clerical duties in support of the Adult Basic Education Office. Duties include answering correspondence, report preparation, processing a variety of documents, opening and distributing office mail as appropriate. Handle multiple priorities and tasks simultaneously and makes decisions independently according to established guidelines
  • Process applications, contracts, student records and/or forms by verifying information, entering data into computer system, securing appropriate signatures, forwarding to other departments and/or agencies for processing, notifying students and/or employees of their status in the process of requesting additional information according to established policies and procedures.
  • Retrieve, receive, and compile data from several sources, compare information to verify its completeness and prepares informational and/or statistical reports detailing requisite data according to established guidelines. Organize and transmit information electronically to other agencies and/or departments for processing.
  • Track and monitor department budget accounts, record expenditures, and prepare reports according to established procedures.
  • Confer with supervisor to discuss work processes, plans, actions to be taken and appropriate work assignments/schedules for office, provides information, and receives instruction and guidance.
  • Provide information and/or training in policies and procedures of the department. Work to resolve problem situations using independent judgment and decision making according to established guidelines and procedures.
  • Perform other duties commensurate with the functions and level of the position to include participating in committee assignments and the recruitment and retention of students.
Qualifications

EDUCATION: High School diploma or GED
EXPERIENCE: One year (1) applicable experience
DESIRABLES: Bilingual in English/Spanish


SALARY: $14.76 per hour. Typical work hours are 4:30pm - 8:30pm Monday - Thursday

DEADLINE:
Applications must include the following documents to be considered:

  1. Cover Letter (Letter of Interest)
  2. Resume or Curriculum Vitae
The background verification level for this position is: Basic level Knowledge, Skills, & Abilities

  • Knowledge of specific processes, policies, and procedures of office management and workflow procedures to include effective management of workload, i.e. prioritizing, and organizing work.
  • Knowledge and skill in various word processing, spreadsheet, database, presentation, and integrated information software, systems, and associated hardware, e.g. personal computers.
  • Skill in gathering, compiling, and presenting information in oral and/or written form.
  • Effective communication skills, both oral and written.
  • Strong interpersonal skill as applied to interaction with a culturally diverse populations, college administrators, faculty, staff, students, and the public.
  • Ability to work independently and as a member of a team in accomplishing tasks.
  • Ability to analyze situations, develop solutions, and make independent decisions based on established guidelines.
  • Skill in processing a variety of financial and non-financial transactions, verify accuracy, match against documentation, code to proper account, prepare necessary forms or reports, post transactions, and reconcile and retrieve information as needed.
Central Arizona College (the College) is committed to provide equal employment opportunity in decisions involving hiring, evaluation, promotion, advancement and discipline, and educational opportunity to all applicants and employees. The College will hire without regard to race, color, religion, sex, age, disability, national origin, military status, genetic test information, sexual orientation, or gender identity or expression.

 

 

 

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Job No:
Posted: 10/10/2020
Application Due: 10/23/2020
Work Type:
Salary: