Facilities Management Specialist 2 (5194U) - EECS

San Francisco
Oct 09, 2020
Employment Type
Full Time
Institution Type
Four-Year Institution

Facilities Management Specialist 2 (5194U) - EECS About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: 10/22/20

Departmental Overview

The College of Engineering at UC Berkeley is recognized for its educational and research excellence, consistently ranking among the top three Engineering colleges in the United States. With more than 220 regular faculty members, 1, 600 graduate students and 2,700 undergraduate students located in seven academic departments, Engineering is the second largest college on the Berkeley campus. Operating expenditures for the College as a whole are close to $200 million annually.

EECS is the largest Department on the UC campus consisting of over 130 faculty, adjunct, active emeriti and PIR appointments, 1,000 undergraduates both in the College of Engineering and Letters and Science, 550 graduate students, and 65 staff members.

This position is responsible for facilitating building related services and safety matters to its occupants and visitors. The position provides overall direction and coordination for the management of Cory Hall, which houses the Department of Electrical Engineering and Computer Sciences and the Electronics Research Laboratory. This building houses a number of different research units and a variety of electronic materials labs, computer machine rooms, clean rooms, laser and chemical laboratories. The position deals with safety, security, maintenance, renovation, and other issues that affect the building as a whole. The position also offers expertise in safety, security, and facilities management to the building occupants.

The role involves the management, long-range planning, organization, coordination, oversight and/or performance of multiple operational activities and services for one or more buildings, including space planning, general maintenance, call center triage and tracking of repair services, move planning and coordination, development of procedures, policies and communications related to infrastructure and safety. (For Facilities Project Management, see Facilities Development/EH&S Job Field.)


25% Building Operations Management:

Maintain building access records for onboarding/offboarding building occupants, which includes issuing of electronic card and physical keys for two buildings, with proper levels of security/safety clearance requirements for hundreds of faculty, students, and staff.

Perform bi-annual occupancy surveys required for reassignment of space and desks.

Verify desk availability for new Post Docs and visitors as needed and update desk assignments upon issuing of new access or physical keys in ACG.

20% Move Management and Logistics:

Prepare office and research area electronic furniture plans with occupants for moves or area improvements. Prepare detailed relocation plans to UC movers, include manifest for equipment to be sent to excess and salvage or relocated. Manage and maintain a safe organized environment on the 1st floor staging room 190, research equipment storage room 187A, and building maintenance worker room 187. Schedule and coordinate painting, new flooring, or minor electrical work with contractors, Facilities Services, and the Campus inspection offices as needed. Manage blanket contract with pre-selected contractors with the Campus Mini Project program.

20% Renovation/Construction:

Support renovation and minor construction projects with Capital Project Manager. Coordinating with building occupants and campus units impacts to facilities shutdowns or access interruptions. Post signs locally and email community in advance of disruption. Keep supervisor posted on progress of renovation.

10% Building Operations:

Oversee and communicate to community maintenance and repair of building systems to minimize disruptions. Insure Soda Facilities are kept clean and safety issues resolved in a timely professional manner. Monitor performance of building utility systems, HVAC, power, compressed air to insure proper facility operation. Report deficiencies to Campus Facilities Services and record progress of corrective action in the Department ACG Building Request System. Interface with Campus Facilities personnel to insure repair of building infrastructure services to insure research and instruction continue. Follow internal communication protocols for critical infrastructure failures. Be available to respond 24/7 and coordinate with Facilities Services and those occupants affected during a critical infrastructure failure.

10% Emergency Preparedness Coordinator:

Coordinate and implement evacuation plans. Develop a safety culture and preventative measures against crime. Monitor and advise occupants on safety issues. Recruit and maintain a team of volunteers for building evacuations.

Provide ergonomic evaluations. Coordinate emergency response in case of accidents including monthly training of volunteers and radio communication. Hold Divisional Safety meetings.

Illness and Injury Prevention Coordinator

Develop and implement safety plans. Monitor and advise occupants on safety issues. Implement required lab self-inspections, chemical inventory, and chemical hygiene plans, for each laboratory on a re-occurring basis. This includes calling safety meetings with fellow lab safety officers and maintaining department safety documentation. Insure lab safety training is complete prior to granting access to labs.

10% Space Use & Occupancy:

Collect EECS facilities/occupancy programming information in ACG Space database. Graphically represent current occupancy for signage and ongoing occupancy or equipment operations.

Ensure EECS plans portfolio is updated and accurate (CAD). Keep archive building plan prints in archive room 190A organized.

5% Supervision:

Supervise several part time student workers as Building Maintenance Workers. CS-Front Desk Assistant (open position).

Required Qualifications

This is a six-month contract position
  • Working knowledge of practices and procedures relating to facility maintenance.
  • Working knowledge of practices and procedures of safety and emergency preparedness.
  • Skills to work under pressure of deadlines in a stressful environment.
  • Working organizational skills to work on multiple projects with competing deadlines, to establish goals and work load priorities, and to meet project deadlines within budget and time constraints. Written communication skills to prepare a variety of correspondence, reports, policies and procedures, and training documents. Active listening, interpersonal communication and problem-solving skills to effectively resolve questions, concerns, issues or problems and ensure cooperative and productive working relationships.
  • Skills to work independently and as part of a team.

Preferred Qualifications
  • Bachelors degree in related area and/or equivalent experience/training.

Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:


*Salary is commensurate with experience.

*This is a six-month contract position. Contract positions may be extended based on operational demand. Contract positions are eligible to participate in the health and welfare programs offered by UC Berkeley.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

For the complete University of California nondiscrimination and affirmative action policy see:

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=11831&PostingSeq=1

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