Assistant University Archivist
Assistant University Archivist
Job Number: 87491
Stanford University Libraries seeks a talented and driven Assistant University Archivist to join the Department of Special Collections and University Archives. The Department acquires, arranges, describes, preserves, and makes available primary source materials to support the research needs of Stanford students and faculty as well as the global community of scholars. The holdings of the Department comprise more than 260,000 rare, fine press, and artists' books, and some 59 million pages of unpublished manuscripts and photographs. Collections include the papers of scientists, mathematicians, technologists, artists, writers, historians, and visionaries; medieval manuscripts; archival photographs; and records of corporations and non-profit organizations with an emphasis on Silicon Valley, California, and Mexican American history.
The Assistant University Archivist will be an integral member of the Stanford University Archives, which partners with university community members to collect, describe, administer, preserve, and make accessible materials of enduring historic value pertaining to the history of Stanford University. These include records of Stanford administration; schools, departments, centers, and institutes; faculty; students, student organizations, and alumni; campus activities and events; and Stanford's relationships with Santa Clara County, the State of California, the region, and the world. Reflecting this vast collecting scope, holdings of the unit include more than 30,000 linear feet of material and over 30 terabytes of electronic records within over 2,500 collections.
The Stanford University Archives is proactive in documenting and serving the needs of an increasingly interdisciplinary and diverse university. The Archives is responsible for collecting, processing, and promoting materials inclusive of this diversity, and committed to developing associated programming, in collaboration with other Libraries staff, to extend the reach of our collections beyond traditional audiences.
The Assistant University Archivist has primary responsibilities for collection management, and physical and digital accessioning. The Assistant University Archivist also shares curatorial responsibility for partnering with historically marginalized university communities, enabling us to maintain and scale our public outreach and collaborations with the university and our global community, including support for anti-Black racism awareness, and diversity, equity, and inclusion activities across the university.
Why Stanford is for You:
Contemplate the challenges our planet faces today and the sustainability solutions we will develop in the coming years. Imagine a world without search engines or social platforms Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Under the direction of the University Archivist, the Assistant University Archivist is responsible for:
Collection Management and Accessioning (75%)
1. Running the day-to-day operations of the University Archives with little direct supervision,
including overseeing and directing the management of University records and manuscript collections in all formats:
2. Accessioning, cataloging, and creating metadata for collection materials in all formats, in consultation with the University Archivist and Processing Archivist. Creating appropriate access tools to collections including Encoded Archival Description (EAD) finding aids using ArchivesSpace and according to established principles (DACS), as well as creating MARC catalog records for collections according to national standards.
3. Staging, creating metadata for, and accessioning born-digital or digitized content into the Stanford Digital Repository (SDR), according to priorities set in consultation with the University Archivist. Work with the Processing Archivist and colleagues within Digital Library Systems & Services (DLSS) to schedule monthly accessions via Preassembly and Goobi workflows.
4. Assisting with hiring, training, and supervision of staff, especially students and non-exempt hourly/staff.
5. Responding to reference and research requests, and serving on the service desk in the Department reading room. The Assistant University Archivist will provide time-sensitive reference and research assistance to University administrators and offices, and researchers. Desk service typically consists of two hours per week scheduled, plus other hours as required by special need.
6. Assisting in public outreach, including through updating the Department website, blogposts, social media, and the creation of associated research guides and online exhibits.
7. Serving as the Expert Partner (EP) for University Archives, supporting technology needs for the unit.
Collection Development and Community History (25%)
1. Assisting in the appraisal and selection of archival materials for acquisition from historically marginalized campus community members.
2. Overseeing the Archives' collaboration with Stanford Historical Society's Oral History Program for the Stanford Community History Toolkit Project, and other projects as assigned by the University Archivist.
3. Promoting the collection and reuse of metadata sourced from historically marginalized campus communities, in collaboration with the Processing Archivist.
Education and Experience:
Knowledge, Skills and Abilities:
level of productivity, required.
Office suite (especially Word and Excel), FileMaker Pro, Acrobat, MarcEdit, Oxygen,
OpenRefine, and Google Apps, required.
on a variety of simultaneous workflows, required.
use of electronic records highly preferred.
grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 40 pounds (and rarely, up to 50 pounds) using various assistive aids when working with collection materials.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
work extended hours, evenings, and weekends.
clients and with external organizations.
value for safety; communicates safety concerns; uses and promotes safe behaviors
based on training and lessons learned.
procedures, including but not limited to the personnel policies and other policies found
in the University's Administrative Guide, http://adminguide.stanford.edu/.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Read about Stanford Libraries values: https://library.stanford.edu/our-values.
- Schedule: Full-time
- Job Code: 1782
- Employee Status: Regular
- Grade: H
- Department URL: http://genetics.stanford.edu/
- Requisition ID: 87491
Location: University Libraries, Stanford, California, United States
To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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