Office Assistant IV

Job description

Office Assistant IV

Job no: 676011
Work type: Support Staff
Pay Grade: 10
Major Administrative Unit / College: College Of Veterinary Medicine
Department: Veterinary Medicine Dean 10046908
Salary: Salary Commensurate with Experience
Location: East Lansing
Categories: Full Time (90-100%), Clerical Technical- CT, Administrative/Business/Professional, Union
Position Summary

Coordinates and initiates a wide range of clerical activities in order to support administrators and to facilitate the functioning of the department or unit. Compiles, verifies, processes and/or analyzes complex and/or specialized department information/data; independently renders decisions; interprets information; apprises customers of appropriate actions in order to facilitate the functioning of the department or unit.

  • Receives, collects and processes complex and diverse information and independently renders decisions in order to contribute to information bases or request specific actions or to provide information for administrators, faculty, staff and external agencies.
  • Prepares and/or assists in developing and compiling analytical reports.
  • Interacts with University personnel, students, external agencies and the public, in order to verify information and make judgments in order to ensure that records and resultant actions are correct.
  • Schedules appointments and maintains unit administrator(s) calendar(s); maintains files and records applicable to the office, including travel.
  • Facilitates, prepares, and distributes agenda materials and records minutes for regular and special meetings for unit administrators.
  • Assists in preparing administrative reports; independently gathers data and information from a variety of sources and performs research as necessary to screen and relay sensitive information administrators.
  • Completes a wide range of computer tasks, including correspondence, reports, tables, agreements and other documentation.
  • Types, edits and proofreads correspondence, letters, proposals and other materials.
  • Interprets and summarizes materials in order to keep the administrators, faculty and staff informed of pertinent events and information.
  • Interprets university policies and administrative procedures in response to inquiries and initiates necessary action.
  • Prepares meeting rooms and audio-visual and other technology related needs.
  • Attends meetings with and on behalf of administrators in order to acquire and disseminate information.
  • Interprets terms and conditions of documents or agreements pertaining to expenditure of funds.
  • Orders and maintains inventory of office supplies in order to facilitate the functioning of the department or section.
  • Maintains and reconciles the bookkeeping records for multiple departments and/or programs in order to assist with budget planning, grant proposals and forecasting.
  • Researches and collects data in order to assist in the preparation of grants, proposals and departmental reports.
  • Completes project work independently in order to facilitate the functioning of the department or section.
  • Performs duties normally associated with a Office Assistant III and Accounting Clerk II in order to assist in accomplishing the goals of the office or unit.
  • Unit Specific Education/Experience/Skills

    Knowledge equivalent to that which normally would be acquired in the first two or three years in college, technical school or related field; one to three years of related and progressively more responsible or expansive work experience in maintaining account ledgers, departmental operations, employment, or in performing tasks related to the area of employment; experience in word processing, editing and composing correspondence, and maintaining spreadsheets and/or databases; or an equivalent combination of education and experience.

    Desired Qualifications
  • Experience with MSU EBS
  • Experience communicating with MSU students
  • Experience communicating with the MSU Registrar’s Office
  • Equal Employment Opportunity Statement

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.

    Required Application Materials

    Resume, cover letter and contact information for three professional references

    Work Hours

    STANDARD 8-5

    Bidding eligibility ends on 10/13/2020 at 11:55 PM

    Advertised: Oct 7, 2020 Eastern Daylight Time
    Applications close: Oct 20, 2020 Eastern Daylight Time




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    Job No:
    Posted: 10/9/2020
    Application Due: 10/20/2020
    Work Type: